Procedures for Protocols
Please note that all application and documentation submitted to the ACC should be completed on the updated versions of the documents found on our Forms web page.
All new protocols using animals are reviewed at the Animal Care Committee (ACC) meetings held in January, April, July and October of each year. Applications which are submitted at other times of the year will be considered for “interim approval” and signed by the Chair of the ACC. This will allow researchers to begin their project as soon as “interim approval” has been granted. Final approval will be considered at the next quarterly meeting of the ACC.
Please note: All student members listed on the AUPP are required to complete the Animal Training Modules and Laboratory Animal Student Training course and will be required to provide proof of completion prior to the final approval of any new AUPP.
Duration of Approval and Yearly Renewals
You are reminded that the University’s ACC has established a three-year approval-renewal cycle for ongoing AUPPs. In practice, a researcher must complete a full AUPP for ethics review and approval of a new project. In the event the project is to continue beyond one year, the researcher can “renew” ethics approval for each of the next three years using the revised Progress/Renewal Report form. Thus, if your AUPP was submitted as a new application in 2006, the Progress Report form can be used in each of years 2007, 2008 and 2009. If you intend to continue the project beyond this, you must submit a full AUPP for this purpose before ethics approval expires in 2010.
Ethics approval of all research proposals is usually issued for one year at a time. However, all researchers must submit an Annual Renewal form to the Animal Care Coordinator prior to the anniversary date of that application. Those forms will be reviewed at the next upcoming ACC committee meeting. These renewals provide the necessary information for compiling statistics for the CCAC Animal Use Data form which must be submitted by the end of March each year. You will receive a renewal reminder from the ACC prior to your anniversary date each year.
To be consistent with the CCAC guidelines, all personnel who will be involved in the use of animals under a specific project must be listed on the corresponding AUPP under the Personnel section. All subsequent changes (i.e., additions, changes, deletions) to personnel associated with the project must be registered with the ACC by using the Request to Revise form. In the case of additions, the Request to Revise form must be filed with the ACC prior to the person beginning work on the project. This requirement also includes changes to undergraduate and graduate students associated with the project regardless of the duration.