Work Study Employer Information

WORK STUDY IS NOT AVAILABLE FOR INTERSESSION/SUMMER

Important Employer Information
Information on Job Proposals
Information on Student Eligibility
Information on the Hiring Process
Information on Submitting Payroll/Payroll Process
Issues with Job Performance
Contact Information

Submit a Job Proposal
Print Confirmation of Hiring Page
View Unfilled Job Postings

Deadlines

WORK STUDY: EMPLOYER INFO

The Work Study Program, designed for students who demonstrate genuine financial need, funds part-time employment on campus. Eligibility is determined by the Student Awards Office. Wages are covered by the university and the Ministry of Training, Colleges and Universities; there is no cost to individual employers unless a student exceeds his/her allocation.

IMPORTANT: To be considered for Work Study participation, students are expected to apply for OSAP assistance in order to ensure that, to the best of our ability, we direct available funds to those students who are most in need. This also enables us to meet the conditions, created by the Ministry of Training, Colleges and Universities, of the Student Access Guarantee . (Out-of-province students are expected to apply for government assistance through their home provinces and provide the Awards Office with a copy of their assessments.)

JOB PROPOSALS

• Jobs must provide a minimum of 5 hours of work per week to a maximum of 24 (graduate students may not work more than 10 hours per week, on average);
• Jobs must not contravene any collective agreement and must not include duties of a laid off employee;
• All positions pay $12.00/hour (+ 4% vacation pay added automatically by the payroll office);
• The number of hours available for work will vary from one person to another and is determined in part by the student's level of financial need;
• Since students will select the jobs which best meet their needs, there is no guarantee that all positions will be filled.
• Job proposals can be submitted by clicking the link below. Your Domino password will be required. If you do not know your Domino password please contact the HelpDesk at ext. 4440.
• TIP: If someone else will need to access your job proposal (e.g. department secretary), remember to add this person as an editor.

STUDENT ELIGIBILITY

Students must:

• Apply online through the Student Information System. The application is available August 1;
• Graduate Students have a separate application which is available October 15, once GA/TA/RA funding has been confirmed;
• Be a resident of Ontario with Canadian citizenship or Permanent Resident status (not on a Student Visa);
• Be registered at the University of Windsor in 60% of a full course load for credit in every term they participate (40% for students with a permanent disability);
• Maintain satisfactory academic progress (at least 5.0 cumulative average and not be on academic probation);
• Work at least 5 hours per week but no more than 24 hours (for undergraduates) and no more than 10 hours per week on average for graduate students;
• Not hold a full graduate or research assistantship;
• Have financial need as demonstrated by the budget portion of the application and as determined by the Student Awards Office.

HIRING

Prior to interviewing a student, request a copy of the Work Study Approval email which students are directed to print and show prospective employers. This confirms the approval, the number of hours allocated to that person, and the final date for working. TIP: If a student is unable to provide this approval, it may be that he/she has not applied for Work Study. If in doubt, call the Student Awards Office;

As soon as a hiring decision is made, download the Confirmation of Hiring Form (link below), complete it with your new employee and forward it to the Student Awards Office by fax at 973-7087 or by intra-campus mail. (We do not recommend giving this form to employees for personal delivery.) Hirings are not official without this contract;

The Student Awards Office will email you to confirm receipt of this form. At that point, instruct your new employee to register with Human Resources (this must be done even if the student has worked on campus previously). A new registration with HR is required each year;

Employers are required to notify all interviewees of the results of their interviews.

PAYROLL/ALLOCATIONS

Report the student's hours weekly using the Student Casual Wage Form which is available at uwindsor.ca/finance - click on the Payroll link. The appropriate account number is printed on the form. Important: As students rely on the program for a regular, steady income, hours must be submitted in a timely manner;

Final deadlines for reporting any outstanding hours to Payroll:

• For employees who worked the Fall term only: report hours no later than the last working day prior to the Christmas break;
• For employees who worked both Fall and Winter terms or Winter only: report hours no later than May 15;
• Hours reported after these deadlines will not be covered by the Work Study budget. Payment will become the responsibility of the employer. Note: Legally, students must be compensated for all hours worked;
• All positions pay $12.00hour;
• Payroll forms are NOT to be completed by the student employee. All forms must be completed and signed by the employer;
• Do not project hours. Do not pay students in advance of work being done;
• Employers must monitor the number of hours a student works. Hours worked in excess of a student’s allocation will be billed to the employer.

JOB PERFORMANCE

Hiring, firing and disciplinary action are the responsibility of the employer;

If it becomes necessary to terminate your work study student or the student leaves your employ, is unreliable or does substandard work, please advise the Student Awards Office of the student’s name and provide details in writing (email is sufficient);

TIP: If your student employee will have possession of keys, research data, computer discs, etc., ensure there is a clear understanding of the appropriate use of these items and commitment for the return of same.

CONTACTS

If you have any questions relating to the Work Study Program, please contact:

• Pat Cousins Ext. 3301
• Janis Shepley Ext. 3303
• Kathy Bedard Ext. 3304

EMPLOYER OPTIONS (Submit, Resubmit, Edit Job Proposals)

PRINT CONFIRMATION OF HIRING FORM

VIEW WORK STUDY UNFILLED JOB POSTINGS
(Available Mid-October)

DEADLINES: