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Ignite: Student Information

New for 2017-18!

The University of Windsor’s Work Study Program is now called Ignite and will be facilitated as an exciting experiential learning opportunity for student participants. The changes made to the program aim to provide participants with expanded opportunities to build skills relevant to their career development. Notable enhancements to include:

  • An updated job posting form and vetting process to feature learning outcomes and skills students can expect to develop in the role;
  • An improved online application process using mySuccess;
  • A mandatory professional development program so students can arrive on the job better prepared.
  • An employer toolkit to help supervisors develop experiential learning outcomes, integrate new hires and supervise them on an ongoing basis.

Apply Now!

Deadline to apply for Work Study is September 15, 2017 for both undergraduate and graduate students (domestic and international).  Decisions will be sent to students by Thursday, September 21st.

Save the date! 

There will be a mandatory half-day orientation session for all approved Work Study students. Students will have four sessions to choose from:

1.     Friday September 22nd from 8:30am-12:00pm
2.     Friday September 22nd from 1:00pm-4:30pm
3.     Saturday September 23rd from 8:30am-12:00pm
4.     Saturday September 23rd from 1:00pm-4:30pm

Once approved to participate in Work Study, you will be directed to register to attend a session and may choose whichever one works best for your schedule. Each offering will include a professional development program designed to get you off to a good start with your new Work Study experience by addressing the following topics:

  • Work Study as an experiential learning program;
  • Skills, competencies, and career development;
  • Workplace communication and professionalism (presented by Skills Camp);
  • Resume writing
  • Interview skills;
  • Instructions for online preparation activities and Work Study job applications

Please read through the following information carefully as it will help to answer many of your questions and it will provide you with the additional resources and contacts if your questions are not answered here.

Student Information

To be considered for the Work Study Program, domestic students must first apply for government student assistance.  Work Study is considered for domestic students when government financial aid is not sufficient to meet a student's direct educational costs.

International students must demonstrate financial need through a written statement and by providing a budget on the Work Study application.  Additional information and documentation to support the application may be requested.  Applicants who have demonstrated financial need and are not in receipt of other funding from the University of Windsor will be considered for participation first.  Remaining applicants will be selected at random provided that all other determining factors are equal.

There is a limit on the number of applications which will be approved based on budget limitations.  It is important that students apply and attempt to get hired early in the process.  All work study positions will pay $14.00 per hour plus 4% vacation pay.

Winter Start Students: Provided that a winter-start student has applied by the September 15 application deadline and there are positions still available in the Winter term, the Confirmation of Hiring deadline will be extended to January 20 for an employer who still has a position available.  If mandatory workshops can't not be completed in the fall term, another series of workshops will be available early in the Winter term.  Additional details will be made available at a later time.


Requirements

To be considered to participate in the Work Study Program, all applicants must:

  • have demonstrated financial need
  • be registered in a degree or certificate program at the University of Windsor
  • domestic students must maintain at least 60% of a full course load for credit in each term (40% for students with a permanent disability)
  • international students must maintain at least 80% of a full course load for credit in each term, unless in their final term of study where the minimum load requirement is 60%
  • be in good academic standing in their program
  • domestic students must have a completed OSAP or government student aid assessment (for out of province students)
  • international students must be able to document unexpected, extenuating financial circumstances
  • complete a Work Study application by the September 15 application deadline
  • UNDERGRADUATE students should be available to work at least 5 hours per week but are not authorized to work more than 24 hours per week
  • GRADUATE students should be available to work at least 5 hours per week however, certain conditions may apply. For additional information, please visit the Faculty of Graduate Studies webpage.  Should you have any questions about the guidelines specific to Graduate student employment on campus, please contact the Graduate Studies Office. Graduate Students with a full Graduate Assistantship (GS) will not be eligible for the Work Study Program.  Consideration may be given to students with partial GA's but decisions will be based on the student's financial need assessment.

Application Process

To apply for the Work Study Program, logon to myUWINDSOR, click on "Financial Matters", then "Search for Awards", and follow the directions from there.

The application to apply for Work Study will be available starting August 1 for all students.

  • DOMESTIC UNDERGRAD students apply using the University of Windsor Work Study application.
  • DOMESTIC GRAD students apply using the University of Windsor Work Study for Graduate Students application.
  • INTERNATIONAL UNDERGRAD students apply using the University of Windsor Work Study - International application.
  • INTERNATIONAL GRAD students apply using the University of Windsor Work Study for International Graduate Students application.

Graduate student eligibility for Work Study will not be confirmed until AFTER October 1 once GA/TA/RA funding has been confirmed. Graduate student applicants may be required to provide a GRAD Income statement which must be signed off by their academic department.

Decisions on eligibility will be sent to your University of Windsor email address.


Hiring Timelines

Fall Term Only:

Applications Available: August 1
Student Application Deadline: September 15
Hiring Deadline: November 15*
Last Day to Submit Hiring Forms: November 20
Last Day of Work: December 22

Winter Term Only:

Applications Available: August 1
Student Application Deadline: September 15
Hiring Deadline: November 15*
Last Day to Submit Hiring Forms: January 20
Last Day of Work: April 22**

* Subject to change based on budget availability.  Apply and get hired early!  A limited number of positions will be reserved for Winter term start students who have applied by the deadline.  Employers intending on hiring a Winter start student will have until January 20 to submit the Confirmation of Hiring form.

** Payroll for the week ending April 22 must be submitted by April 23 to Payroll for the April 27th deposit date. 

Other Important Dates

  • Fri. September 15:  Application deadline for undergraduate and graduate students
  • Thurs. September 21: Eligibility decisions sent to students
  • Fri. September 22: Deadline to submit Work Study job posting on mySuccess
  • September 22 or 23: Students to attend mandatory half day professional development session
  • Mon. September 25: Students begin applying to jobs through mySuccess

Conducting Your Job Search

You must wait to receive an email from the Student Awards & Financial Aid Office confirming your eligibility for the Work Study Program and complete the mandatory professional development session facilitated by Career Development & Experiential Learning before you will be able to conduct a job search. 

All jobs will be posted on mySuccess and will be viewable for eligible students on September 25th.

  • Your approval for Work Study does not guarantee that you will be hired.
  • You are responsible for doing your own job search.
  • To SEARCH FOR A WORK STUDY POSITION, you must be approved for the program BEFORE arranging for an interview. Employers will ask to see your proof of approval.

Getting Paid

The Ignite Program Coordinator will notify you by email when they receive a Confirmation of Hiring form from your new employer.

First Time Working at the University of Windsor?

Complete the full Student Hiring Package and submit it to the Human Resources Department. Once HR processes your Student Hiring Package, you and your employer will receive a copy of the your UWindsor Employee ID.

Your employer needs to:

Complete the Confirmation of Hiring form with you & send it to Student Awards

Complete the Authorization to Hire a Student form with you & send it to Human Resources

Already Have a UWindsor Employee Number?

If you already have an employee number, have worked at the University within the past year and there are no changes to your banking information, you are not required to complete the full Student Hiring Package. You must, however, provide your UWindsor Employee # to your employer.

If you already have an employee number but you have not worked at the University for over one year, you must complete the full Student Hiring Package and submit it to Human Resources and provide your UWindsor employee number to your employer.

Your employer needs to:

Complete the Confirmation of Hiring form with you & send it to Student Awards

Complete the Authorization to Hire a Student form with you & send it to Human Resources

Reporting Your Hours

  • Ensure that you report your hours to your employer at least once a week, unless you are required to sign in and out each time you report to work (determined between yourself and your employer).
  • Your employer is required to submit your hours to the Payroll Department on a weekly basis on the Work Study - Casual Wage Form available from the Payroll website.
  • Students are paid by direct deposit to their bank accounts every two weeks as long as hours are reported in a timely manner. Should you change banks or wish to use a different account than on record, send an updated Authorization Agreement for Direct Deposit form to the Payroll Department (4th Floor, Chrysler Hall Tower).
  • Please be sure to follow-up with your employer to ensure that all deadlines for payroll time sheet submission are met.

I've Been Hired ... Now What?

COMPLETE YOUR MANDATORY TRAINING: Once you have an employee number, you’ll have to complete your mandatory Health & Safety and Accessibility training within your first 2 weeks of employment. 

SUBMIT YOUR INITIAL CHECK-IN FORM: Have your Initial Check-In with your employer within your first 2 weeks of employment and establish a personalized development plan. Think critically about the competencies you would like to develop in your role! The form to be completed at your Initial Check-In is available on mySuccess.


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Work Study Contact

If you have any questions relating to the Work Study Program, please contact:

Ignite Program Coordinator

Sydney Murray
Career Development & Experiential Learning
Sydney.Murray@uwindsor.ca
Ext. 2577


Questions About Your Work Study Eligibility?

Students with questions regarding eligibility for the Ignite Work Study program may contact the Student Awards and Financial Aid Office at award1@uwindsor.ca. Alternately, they may contact the office at 519-253-3000 Ext. 3300.

Student Awards & Financial Aid Office Location

The Student Awards and Financial Aid Office is located at Room 1124 (lower level) in the Neal Education building (the Faculty of Education).

*Please Note: For your convenience, a secure dropbox is located just outside the Student Awards and Financial Aid office Regular Hours:

Student Awards & Financial Aid Office Hours

Monday          9:00 a.m. - 4:00 p.m.
Tuesday         9:00 a.m. - 4:00 p.m.
Wednesday    1:00 p.m. - 4:00 p.m.
Thursday        9:00 a.m. - 4:00 p.m.
Friday             9:00 a.m. - 4:00 p.m.

*Phones are answered between 9:00 a.m. - 12:00 p.m. and 2:00 p.m.- 4:00 p.m. daily, with the exception of Wednesday when phones are answered between 1:00 p.m. - 4:00 p.m.in the lobby area and is accessible from 7:00 a.m. to 10:00 p.m., Monday to Friday.