Test/Examination Arrangements

Once an exam has been scheduled with SDS, instructors are requested to assist in the accommodation process in the following ways:

• Ensure that an Exam Receipt  form is attached to the front of the envelope with the exam, and fully complete the information under ‘Must Be Completed by Instructor'. 

• Deliver a copy of the exam at least 24 hours prior to the scheduled test/exam.

• If adaptive technology (e.g. audio format, enlarged) is required, deliver the test/exam 48 hours prior to the scheduled test/exam

• If a student requires the use of text-to-voice technology (e.g. Kurzweil, JAWS, Zoom Text), email the exam file as a Microsoft Word document to the Exam Coordinator in order to avoid the need to scan the exam.

PLEASE NOTE: 

Tests and examinations arranged by Student Disability Services are usually written in Student Disability Services, Dillon Hall, Room 117, although other rooms on campus may be used during the final exam period.

• 3-4 days prior to scheduled test/exams, an email will be send to the instructor and a copy to the secretary including course information and names of students scheduled to write the test/exam

• Trained proctors supervise tests and exams written in our testing facility. Proctors must attend a mandatory training session held every fall semester and are very familiar with current University of Windsor Examination Policies

• Student Disability Services encourage instructors to visit the students at the test/exam site in case the students have any questions. Students are advised that if they are unclear about a question, and if the instructor is unable to visit, they should note their concern on the test paper, and answer based on their interpretation of the question.

• Once the test/exams have been completed, the instructor or someone authorized from the department will be responsible for picking up the exam between the hours of 8:30 am and 4:30 pm, ideally within 48 hours of test completion. Remember that a majority of these students receive extra time so the ending time of the test/exam will be different from the rest of the class.

Students have sole responsibility for filing their exam schedule with SDS prior to published deadlines for the semester, using the SNAP online exam scheduling system.  Students who write tests/exams with Student Disability Services (SDS) will typically write at the same time as the rest of your class. Students who need to reschedule exams for any reason may only do so with your authorization and signature, and it is their responsibility to notify SDS of any schedule changes on a completed Change of Examination Request form, as well as to schedule those changes online with SNAP.

If you have any questions regarding the administration of exam in SDS, feel free to contact the Exam Coordinator (ext 3463) or by email: exam@uwindsor.ca

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