Format Requirements

The format requirements are applicable to the following research documents:

  • Doctoral dissertation and Master’s thesis (all programs), and Master’s creative writing project (English);
  • Master’s major paper (all programs) and major internship paper (Political Science).

Before students can complete the final submission (deposit), their document must be reviewed by the Graduate Studies office for conformity with the format requirements outlined below.

GENERAL FORMAT SPECIFICATIONS

SAMPLE Thesis document and Format CHECKLIST

PHYSICAL FORMAT

Traditional format / Manuscript format

Page order

Declaration of Originality / Declaration of Co-Authorship and Previous Publication

Pagination

Typing & line spacing

Margins

Paper

Illustrative material (figures, tables, schemes, etc.)

SAMPLES OF SOME PAGES

GENERAL FORMAT SPECIFICATIONS

Download the SAMPLE Thesis/Dissertation/Major Paper Document template (MS Word) based on the requirements for the Traditional physical format

Review the Format CHECKLIST before submitting the thesis copy for format-checking

Browse online UWindsor repositories for digital copies of: theses and dissertations or Major research papers and internship papers


Students are advised to consult the Office of Graduate Studies or refer to the SAMPLE document template before they begin writing the final version of their document.   

A student has not completed the requirements leading to a degree until the major paper, thesis or dissertation has been deposited in the Office of Graduate Studies, and may miss tuition refund or convocation deadlines or be required to register for an additional term if the document needs substantial revisions in order to meet Office of Graduate Studies guidelines.

The Faculty of Graduate Studies guidelines, derived from those set by Library and Archives Canada, concern copyrightauthorship, and physical format. No particular style of presentation is recommended for the body of the thesis document (e.g. style of chapter headings and sub-headings, heading levels, style for references, etc.). The single most important aspect of style is consistency: the same style must be followed throughout.
If your program does not recommend any particular style manual, the following are widely-accepted examples of the numerous style manuals available: 

PHYSICAL FORMAT

Students may choose between two format types for the thesis or dissertation: the traditional format or the manuscript format.

(1) Traditional format
This format organizes chapters around a central problem and is normally used when no part of the thesis has been published or submitted for publication.

(2) Manuscript format
The manuscript format comprises the text of one or more papers/manuscripts that have been, or will be, submitted for publication. These texts must follow the guidelines for format given elsewhere in this document with respect to font size, line spacing and margin sizes. The document must be more than a collection of manuscripts, however, in that all the components must be brought together into one cohesive unit, with logical progression from one chapter to the next and following one consistent style throughout the document in each chapter, e.g. chapter headings, sub-headings, heading levels, style for references, etc. 

PAGE ORDER:

Note: pages marked with an asterisk [*] are optional.

-(1) Traditional format

-(2) Manuscript format

Introductory chapter to the entire thesis with its own bibliography, where applicable.

Each subsequent chapter presented in a manuscript format without an abstract, but with its own bibliography/references, and following consistently the same style throughout, e.g. style of chapter headings, sub-headings, heading levels, same style for references, etc. regardless of the citation formats of the journals in which the manuscript has appeared or will be published.

Final chapter (general discussions and conclusions) to relate the separate studies to each other and to a relevant discipline or field of study. 

This section to contain details of methodology, tabulated data, and other pertinent data. Copyright releases from previous publications may be included in the Appendices. Remove any private information from appended materials, such as signatures, personal phone numbers, addresses, etc.

The preliminary pages should appear in the following order:

Note: pages marked with an asterisk [*] are optional, depending on the demands of the thesis and the wishes of the author.

Title page

Assigned page number one (i), but not physically numbered. Format should follow that of Example 1.
In selecting your title, keep in mind that the systems used by libraries to retrieve the information contained in your document rely on title keywords. The title should therefore be accurate, specific, and brief.

Copyright page*

Assigned page number two (ii), but not physically numbered. Not necessary if copyright symbol appears on the title page.

Approval page

Assigned page number two (ii) or three (iii), but not physically numbered. For details see Example 2.

  • the unsigned approval page must be included within the thesis document.
  • the printed and signed approval page with signatures of all committee members must be submitted to Graduate Studies at the time of the final deposit. 

Begin physically numbering pages after the Approval page.

either Declaration of Originality or Declaration of Co-Authorship/Previous Publication:

Declaration of Originality
Assigned page number "iii" or "iv" and physically numbered. This declaration should be used in the traditional thesis format when the thesis does not include materials based on joint research or material that has been published or submitted for publication. Download and insert the declaration in your thesis.

Declaration of Co-Authorship/Previous Publication

  • Assigned page number iii or iv and physically numbered. This statement should be used as an alternative to “Author’s Declaration of Originality”, when the thesis incorporates material based on joint research (published or unpublished), and/or when the thesis incorporates the text of one or more papers that the student has published or submitted for publication. In the case of previous publications, it is the responsibility of the student to obtain proper permission from the journal/copyright holder to use the published material in their thesis. For details refer to Using previously copyrighted material.
  • This declaration is normally used in the manuscript thesis format (or in the traditional format, in case of co-authorship). Download and insert the declaration in your thesis.

Abstract

Assigned a page number and physically numbered. All theses, dissertations, and major papers as well as creative writing projects must contain an abstract, which should not exceed 2 pages double-spaced (for Doctoral dissertations), and 1 page double-spaced (for Master's theses, major research papers, and creative writing projects).  

Dedication*

Assigned a page number and physically numbered.

Acknowledgements*

Assigned a page number and physically numbered.

Table of Contents

Assigned a page number and physically numbered. The Table of Contents should follow the format of Example 3 (a) or 3 (b). All preliminary pages should be listed, except for the title page, the copyright page, the approval page and the table of contents itself. All pages following the body of the text must be listed too, including the Vita Auctoris page.

When subheadings are included in the Table of Contents, they may be indented differently from the chapter titles or set in another type style.

List of Tables*

- should match the Table of Contents in font size and general style - list not only the table captions but also their page number. Assigned a page number and physically numbered.

List of Figures*

- should match the Table of Contents in font size and general style - list not only the figure captions but also their page number. Assigned a page number and physically numbered.

List of Appendices*

- should match the Table of Contents in font size and general style. Assigned a page number and physically numbered.

List of Abbreviations (or Nomenclature)*

- should match the Table of Contents in font size and general style. Assigned a page number and physically numbered.

The body of the thesis follows, divided into chapters. Remember that pages in the body of the thesis are assigned Arabic numerals (beginning with "1") which run consecutively to the very end of the thesis (including the Vita Auctoris page).
No particular style of presentation is recommended for the body of the thesis document (e.g. style of chapter headings and sub-headings, heading levels, etc.). The single most important aspect of style is consistency: the same style must be followed throughout. If using the manuscript format, each chapter should have its own bibliography/references section. If using the traditional format, the bibliography normally follows at the end of the text.

Back matter (the pages following the thesis body) should appear in the following order:

References (or Bibliography)

No particular style for references is recommended so students should consult their supervisors about the appropriate style for their discipline. In the traditional format, the References/Bibliography section appear at the end after the body of the thesis, and can either precede or follow the Appendices. In the manuscript format, the References/Bibliography must appear after each chapter within the thesis body.

Appendices*

Copyright releases from publications may be included in the Appendices. Remove any private information from appended materials, such as signatures, personal phone numbers, addresses, etc.

Vita Auctoris

(or life of the author). The Vita Auctoris is a required thesis element, however, there are no specific requirements / restrictions about its format or contents: it should include as a minimum the author's name, year and place of birth, and education and degrees (for privacy concerns, students should NOT include personal information such as home address and phone numbers, full date of birth, etc.). Other information may be included, but should be directly related to the thesis or academic discipline (e.g., list of student’s publications/conference presentations resulting from their thesis research, etc.). See sample Vita Auctoris pages. The Vita Auctoris page must be the last page of the document, it must be assigned a number and listed in the Table of Contents.

Paper

Use paper of good quality, 8½ x 11 inches (21.5 x 28 cm). Do not use erasable paper or thin computer paper. If maps or charts necessitate the use of larger sheets of paper, check with the Office of Graduate Studies for advice.

Margins

Every page must have the same margins: 1 inch all around, preferably a larger margin (1½ inches) on the left. If sufficient margins are not observed text or diagrams extending into the margins could be destroyed in the binding process.

Typing & Line spacing

The pages must bear print on only one side of the sheet. The spacing of the typed lines should be at least 1½ spaces, with the exception of notes, long quotations, figure and table captions, and references.  The typeface must be clear and the font size should be 10 points or larger; a smaller font size may be used for graphs, formulas and appendices. Computer printers must produce letter quality print. If in doubt about acceptability of print, bring a sample to the Office of Graduate Studies. 

Pagination

The document must use 2 numeration systems: Roman numerals for the front matter/ preliminary pages, and Arabic numerals for the thesis body and thereafter through the end of the document. Each page must be assigned a page number.

  • Front matter (preliminary pages): All preliminary pages (those preceding the body/main text of the thesis) are assigned Roman numerals (i, ii, iii, iv, etc.), however, the number does not appear on the following preliminary pages even though they must be accounted for in the numbering system: title page, copyright page (if separate), and approval page. See further details under Page order where each page is listed. Beginning with the declaration (numbered three (iii) or four (iv)), all pages must be physically numbered.
  • Body of thesis and back matter: pages within the body of the thesis are assigned Arabic numerals, beginning with one ("1") at the beginning of chapter 1/introduction, consecutively to the end of the thesis.

Do not begin new pagination sequences at the beginning of appendices. If appendices include material taken from other sources on which page numbers already appear (permission to reproduce this material having been received, if necessary), they must also carry numbers conforming to the pagination of the thesis or dissertation.


Illustrative Material

Keep illustrative material within the margins defined above. If this is not possible, such material may be inserted into a pocket at the back of the bound document, or uploaded as a supplementary file as part of the online submission. Consult with the Office of Graduate Studies for details.
The format of tables, figures, etc. must follow one style consistently. Check with your research supervisor for advice on your program’s preferred style. 

Use of colour

Colour graphs or figures can be printed either in colour or black-and-white, provided contrast is acceptable. If printing in black-and-white ensure identification of lines on a graph is clear by line symbols rather than by variation of colour. For better contrast, use cross-hatching rather than colour for shaded areas.

Grammar and Spelling

It is the student’s responsibility (and an important courtesy to the readers) to ensure that grammar and spelling conventions are observed.

Other Questions

For questions contact the Office of Graduate Studies, Room 309, Chrysler Hall Tower, or call 519-253-3000, extension 2104.

SAMPLES OF SOME PAGES:

Example 1: Title Page
[Follow exactly the layout and arrangement of paragraphs as shown in the sample below. The wording of the paragraph beginning with “A Dissertation Submitted to…” must be followed precisely, with the exception of the correct department/program and degree name: the example below is for a doctoral dissertation; if you are a Master’s student substitute “A Dissertation” with “A Thesis”, "A Creative Writing Project", “A Major Research Paper”, or "A Major Internship Paper" and use the correct department or program name and degree, e.g. “Master of Arts”, “Master of Science”, etc.]

VLSI IMPLEMENTATION OF RESIDUE NUMBER SYSTEM ARCHITECTURE

 

by
Magdy Bayoumi

 

A Dissertation
Submitted to the Faculty of Graduate Studies
through the Department of Electrical and Computer Engineering
in Partial Fulfillment of the Requirements for
the Degree of Doctor of Philosophy at the
University of Windsor

 

Windsor, Ontario, Canada
 
© 2018 Magdy Bayoumi
 

Example 2 - Approval Page

  •  the Approval page should not be numbered, although it is counted in the numbering system. The text should be centred except for the defense date at the bottom which should be right-aligned.
  • the names of the committee members must be listed in the following format: no title "Dr.", initial for the first name, e.g. "J. Doe" instead of "Dr. Jane Doe"
  • only the advisor(s) must be indicated – insert the word: “, Advisor” after the advisor’s name as shown below (or “Co-Advisor” if you have two co-supervisors).
  • note that the chair of defense is not listed and does NOT sign the approval page.
  • see sample below or download the Approval page templates (under 'Thesis and dissertation forms')

sample approval page

Example 3(a) (Table of Contents - Traditional format)

TABLE OF CONTENTS
AUTHOR'S DECLARATION OF ORIGINALITY
ABSTRACT
iii
iv
DEDICATION sample table of contents v
ACKNOWLEDGEMENTS sample table of contents vi
LIST OF TABLES sample table of contents ix
LIST OF FIGURES x
  CHAPTER I. INTRODUCTION 1
Statement of the Problem 2
  CHAPTER II. REVIEW OF THE LITERATURE 14
  CHAPTER III. METHODOLOGY 35
Questionnaire Design
Reliability and Validity
37
49
  CHAPTER IV. FINDINGS 78
  Social Class Variable

Other variables
79

83
  CHAPTER V. DISCUSSION 89
  CHAPTER VI. CONCLUSIONS 94
REFERENCES
APPENDIX A
APPENDIX B
100
104
106
VITA AUCTORIS 108

Example 3(b) (Table of Contents - Manuscript format)

TABLE OF CONTENTS
DECLARATION OF CO-AUTHORSHIP/PREVIOUS PUBLICATION
ABSTRACT
iii
iv
DEDICATION v
ACKNOWLEDGEMENTS vi
LIST OF TABLES ix
LIST OF FIGURES x
  CHAPTER I: INTRODUCTION 1
Bibliography 12
  CHAPTER II: ...[insert chapter title] 13
Bibliography 34
  CHAPTER III: ... [insert chapter title] 35
Bibliography 59
  CHAPTER IV: ... [insert chapter title] 60
Bibliography 78
  CHAPTER V:   ... [insert chapter title] 79
Bibliography 91
  CHAPTER VI: DISCUSSION AND CONCLUSIONS 94
APPENDIX A
APPENDIX B
104
106
VITA AUCTORIS 108

Examples 4 and 5:

VITA AUCTORIS

[Note that there is no specific required format for the Vita Auctoris although it is a mandatory element. You may include any information about you, the author, below are some examples. Do NOT include personal information such as telephone numbers, full date of birth, etc.]
 

Example 4:

VITA AUCTORIS

Mary Scott was born in 1976 in Windsor, Ontario. She graduated from Assumption High School in 1995. From there she went on to the University of Western Ontario where she obtained a B.Sc. in Chemistry in 1999. She is currently a candidate for the Master's degree in Chemistry at the University of Windsor and hopes to graduate in Fall 2001.

or

Example 5:

VITA AUCTORIS
 
NAME: Mary Scott
PLACE OF BIRTH: Windsor, Ontario
YEAR OF BIRTH: 1976
EDUCATION Assumption High School, Windsor
1990-1995
University of Western Ontario, Windsor, Ontario
1995-1999 B.Sc.
University of Windsor, Windsor, Ontario
1999-2001 M.Sc.