Frequently Asked Questions for Graduate Students

REGISTRATION & IN-PROGRAM FAQs:

SCHOLARSHIPS AND AWARDS FAQs:

THESES, DISSERTATIONS AND MAJOR PAPERS FAQs:
 


 HOW DO I REGISTER FOR COURSES?      

Back to top

HOW CAN I APPLY FOR A LEAVE OF ABSENCE FROM MY PROGRAM?

Back to top

 HOW MUCH TIME DO I HAVE TO COMPLETE MY DEGREE? HOW CAN I REQUEST AN EXTENSION OF THE TIME LIMIT?

  • time limits vary depending on the type of program (Master's/doctoral) and registration type (full-time or part-time) - see details

Back to top

HOW DO I SWITCH FROM FULL-TIME TO PART-TIME, OR FROM PART-TIME TO FULL-TIME STATUS?

  • Students can submit a written request that must be endorsed by the department and approved by the Dean of Graduate Studies.  - see details

Back to top

CAN I TAKE COURSES AT ANOTHER UNIVERSITY AND HAVE THESE COURSES COUNT FOR CREDIT TOWARDS MY UWINDSOR DEGREE?

  • Students who wish to take courses at other institutions outside of Ontario, and have the course count as credit towards their program at Windsor must make a request in writing to their department (prior to the beginning of the course).
  • The Graduate Coordinator makes a recommendation to Graduate Studies.
  • A decision is made in Graduate Studies and the student is advised by e-mail, with a copy to the program and the Registrar’s Office, who will record the substitution on the student’s record.
  • Students completing courses at other institutions are responsible for providing official transcripts to Graduate Studies upon completion of the approved courses.
  • Students who wish to complete an undergraduate course or a graduate course outside of their program and apply it to their graduate program must also follow the above procedure.  This must be done well before the student has completed all program requirements.

Back to top

CAN I TAKE GRADUATE COURSES AT ANOTHER UNIVERSITY AS A VISITING STUDENT?

Back to top

IS IT POSSIBLE TO TAKE GRADUATE COURSES WITHOUT BEING ADMITTED TO A GRADUATE PROGRAM?

  • Individuals who are not interested in admission as a degree student may be allowed to register for individual courses on a non-degree basis. The normal maximum of courses taken on this basis is two. The student submits the Non-degree study application form and also signs a letter of understanding (on the reverse of the form) indicating that he/she recognizes that the course(s) cannot be used for credit towards a graduate degree at the University of Windsor.

Back to top

HOW DO I APPEAL A GRADE?  

  • All students have the right of appeal under Senate Bylaw 51 (see "section 2: Students registered in the Faculty of Graduate Studies"). In addition to appealing a grade informally , if you feel you have been treated unfairly, you may submit an appeal of grade to the Dean of Graduate Studies. Refer to Bylaw 51, sections 2.6 and 2.7.

Back to top

OTHER THAN GRADES, CAN I APPEAL ACADEMIC DECISIONS OF MY INSTRUCTOR/ADVISOR/THESIS COMMITTEE? 

All students have the right of appeal under Senate Bylaw 51. If you feel you have been treated unfairly, you may submit an appeal to the Dean of Graduate Studies - refer to Section 27.3 and 2.7.4 of Senate Bylaw 51.

Back to top

SCHOLARSHIPS AND AWARDS FAQs:

WHAT SCHOLARSHIPS AND AWARDS ARE AVAILABLE FOR GRADUATE STUIDENTS?

The following are the main sources of graduate student funding at the University of Windsor:

Back to top

HOW CAN I APPLY FOR A GRADUATE ASSISTANTSHIP?

  • Before the beginning of the term each department will post notices of available assistantships - contact your department for an application and deadlines.
  • Only full-time, registered, eligible students can hold a graduate assistantship (GA) - see more information about Graduate Assistantship regulations.
  • Full-time graduate students are not permitted to work more than 10 hours per week on average on campus.
  • Each year in September Graduate Studies holds an orientation workshop for GAs and TAs. ndividual faculties and departments hold their orientation sessions as well. 

Back to top

IS NEED-BASED FUNDING AVAILABLE?    

  • Funding is available for students who have a demonstrated financial needs as evidenced by the costs required for their studies and their available resources.  Examples are OSAP loans, work-study and bursaries from various sources. Such funding is administered through the Office of Student Awards and Financial AidWork study is also available to graduate students, however, be aware that since full-time graduate students may only work 10 hours per week on campus, if you have a GA for 140 hours per term you will not be eligible for this program in the same term.  ​

Back to top

THESES, DISSERTATIONS, MAJOR PAPERS FAQs

WHEN AM I REQUIRED TO HAVE A COMMITTEE FORMED FOR MY MASTER’S THESIS OR DOCTORAL DISSERTATION?

  • For students registered in a Master’s thesis or a doctoral dissertation, a thesis committee must be approved prior to the second term of registration in the thesis or dissertation - see details.

I AM READY TO DEFEND MY THESIS – WHAT DO I NEED TO DO?

Back to top

I FINISHED MY DEFENSE AND DEPOSITED MY THESIS - IS THERE ANYTHING ELSE I NEED TO DO?

  • In order to be evaluated for degree completion all students must submit an Application for Graduation - see details

Back to top

HOW DO I GET A LETTER CONFIRMING THAT I HAVE FINISHED MY PROGRAM?

  • You will receive your diploma at the Convocation for which you have applied to graduate. If you need an official letter prior to convocation stating that you have completed the degree requirements, contact the Registrar's office to request a degree completion letter. Before such letter can be issued you need to apply to graduate and be evaluated for degree completion. You may also be able to request an early release of your diploma - contact the Registrar's office for more information and/or check their web-site for applicable service fees

Back to top

I AM DEFENDING CLOSE TO THE BEGINNING OF THE TERM - DO I NEED TO REGISTER?

All graduate students must register and pay appropriate fees until actual completion of their degree requirements. Tuition refunds are available if all degree requirements, including the deposit of the major paper/thesis/dissertation, are completed by the posted Phase I and Phase II deadlines at the beginning of each term.

Back to top