Senate Policy E3: Conduct of Exams and Tests (Approved by Senate on February 14, 2014)

Refer to Senate website http://www.uwindsor.ca/secretariat/48/senate-policies for the lastest complete wording of the policy, including

the appendixes.

Definitions

1. An “exam” is any formal evaluative procedure with no, or limited, access to information sources. As such this policy applies to the

final examination and to term tests.

2. The “Presiding Officer” is the course instructor or his/her delegate.

3. A “Candidate” is any student whose name appears on the official class list supplied by the Office of the Registrar.

4. A “Proctor” is any person assigned to assist with the administration of the exam.

5. An “Exam Official” means the Presiding Officer, a Course Instructor, and/or a Proctor.

Conduct

The Exam Officials are expected to administer the exam in accordance with this policy and related bylaws and policies.

Candidates are expected to follow the instructions of the Exam Officials, to complete their exams in a manner that is respectful to all

other candidates, that upholds academic integrity, and that is consistent with Senate Policy S6, the Student Code of Conduct.

Compliance

Candidates who fail to comply with this and related bylaws and policies may be subject to disciplinary procedures of the University under

Senate Bylaw 31.

Attendance and Identification

1. Only candidates will be allowed to enter the exam room.

2. Candidates may be required to present their University of Windsor Student I.D. or a government issued photo ID card upon entering

the exam room and in all cases must display their I.D. cards for the duration of the exam.

3. See Appendix A for guidelines for the verification of the identity of candidates wearing facial garments.

Exam Process

1. Candidates are to be admitted to the exam room early enough to ensure that the exam will begin at the scheduled time.

2. Candidates are not permitted to enter the exam room 30 minutes after the start of the exam.

3. Candidates may not leave the exam room until 30 minutes after the start of the exam or before their attendance has been recorded.

4. During the last 5 minutes of the written exam period, in order that remaining candidates are not disrupted, candidates must remain

seated and may not leave the exam room.

5. Candidates may not leave the exam room without the permission of the Presiding Officer. If the candidate is to return to the exam room

s/he must be accompanied by an Exam Official.

6. Candidates must sign the attendance list either during and/or at the end of the exam.

7. For written exams, candidates must remain seated during the exam period.

8. A candidate needing to speak to an Exam Official should so indicate by raising his/her hand.

9. All communication during the exam period must be in the language of instruction.

10. If there are any special circumstances in which a candidate might need to have access to a cell phone or other electronic device during

an exam, e.g., a sick family member, the candidate must discuss this with the Presiding Officer before the start of the exam.

11. A candidate giving assistance to, or receiving assistance from, or communicating in any manner, with any person other than an Exam

Official may be subject to the disciplinary procedures of the University under Senate Bylaw 31.

12. If a candidate chooses, s/he may write a note to an Exam Official during the exam to report a possible misconduct. The Presiding

Officer will investigate.

13. Eating is not permitted unless required for medical reasons and pre-approved by the Presiding Officer.

14. Head coverings (e.g., hats) may be worn as long as they do not obscure facial features. Refer to Appendix A for exceptions.

15. Candidates must not use, or attempt to use, any unauthorized device or source of information during the exam. Unauthorized

electronic devices must be properly stored, as instructed by the Presiding Officer.

Refer to Appendix C for procedures to be used in cases of suspected possession or use of unauthorized aids.

16. Items that remain on the candidate’s desk that are pre-approved by the Presiding Officer are subject to inspection with consent of the

student. Where consent is not granted, the candidate will be required to store the items so that they are not accessible during the exam.

17. Candidates are permitted to take time for prayer during the exam period in order to fulfill their religious commitments. Candidates

wishing to kneel for prayer must make prior arrangements with the Presiding Officer. In all cases, prayer must be completed so that there

is minimal disruption to other candidates.

18. For written exams, the Presiding Officer will inform the candidates when there are 15 minutes and 5 minutes remaining in the exam

period.

19. For written exams, when the end of the exam is announced all candidates will immediately cease writing. The Exam Officials will

collect all exam materials from the seated candidates. When all exam materials have been collected, the Presiding Officer will announce

that candidates may leave the room.

20. The question paper belongs to the candidate unless otherwise stated.

21. In the event of a medical emergency or an emergency requiring evacuation, follow the procedures in Appendix B.

EXAM CONFLICTS DUE TO OBSERVANCE OF RELIGIOUS HOLY DAYS.

Refer to website http://www.uwindsor.ca/ohrea/41/religious-accommodation for the complete guidelines for Religious Accommodations

for Students.

The University of Windsor recognizes and values religious diversity and will accommodate students who have religious obligations that

conflict with an academic requirement (e.g., attending an exam, test, laboratory or other mandatory academic event).

Religious Observances

The University provides departments with a multi-faith calendar with information about various religious observances. This calendar

serves as a resource listing of some of the major religious observances which may impact study.

Final Exams

The student must submit a written request for an alternative date to write a final exam to the Registrar's Office prior to the end of the

fourth week of classes (second week for six week courses) as per Senate By-Law 51. Forms are available from the Registrar's Office or

online at www.uwindsor.ca/registrar

Senate Bylaw 51: re Multiple Final Examinations in One Calendar Day (1.5.2)

Refer to Senate website http://www.uwindsor.ca/secretariat/49/senate-bylaws for the lastest complete wording of the bylaw.

A student scheduled to write three final examinations in one calendar day, or three or more final examinations in consecutive time slots

over a 24-hour period, may choose to apply to have one of their examinations rescheduled on a supplemental examination day. The

determination of which examination shall be rescheduled and the date of the supplemental examination (normally the last possible day of

the examination period) shall be made by the Registrar.

Please download the appropriate form from http://www.uwindsor.ca/registrar and submit to the Office of the Registrar.

Note: These applications must be submitted by the end of the fourth week of classes (second week of classes for 6 week courses).

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