| Senate Policy E3: Conduct of Exams and Tests (Approved by Senate on February 14, 2014) |
| Refer to Senate website http://www.uwindsor.ca/secretariat/48/senate-policies for the lastest complete wording of the policy, including the appendixes. |
| 1. An “exam” is any formal evaluative procedure with no, or limited, access to information sources. As such this policy applies to the final examination |
| and to term tests. |
| 2. The “Presiding Officer” is the course instructor or his/her delegate. |
| 3. A “Candidate” is any student whose name appears on the official class list supplied by the Office of the Registrar. |
| 4. A “Proctor” is any person assigned to assist with the administration of the exam. |
| 5. An “Exam Official” means the Presiding Officer, a Course Instructor, and/or a Proctor. |
| The Exam Officials are expected to administer the exam in accordance with this policy and related bylaws and policies. |
| Candidates are expected to follow the instructions of the Exam Officials, to complete their exams in a manner that is respectful to all other candidates, |
| that upholds academic integrity, and that is consistent with Senate Policy S6, the Student Code of Conduct. |
| Candidates who fail to comply with this and related bylaws and policies may be subject to disciplinary procedures of the University under Senate |
| Bylaw 31. |
| Attendance and Identification |
| 1. Only candidates will be allowed to enter the exam room. |
| 2. Candidates may be required to present their University of Windsor Student I.D. or a government issued photo ID card upon entering the exam room |
| and in all cases must display their I.D. cards for the duration of the exam. |
| 3. See Appendix A for guidelines for the verification of the identity of candidates wearing facial garments. |
| 1. Candidates are to be admitted to the exam room early enough to ensure that the exam will begin at the scheduled time. |
| 2. Candidates are not permitted to enter the exam room 30 minutes after the start of the exam. |
| 3. Candidates may not leave the exam room until 30 minutes after the start of the exam or before their attendance has been recorded. |
| 4. During the last 5 minutes of the written exam period, in order that remaining candidates are not disrupted, candidates must remain seated and may not |
| leave the exam room. |
| 5. Candidates may not leave the exam room without the permission of the Presiding Officer. If the candidate is to return to the exam room s/he must be |
| accompanied by an Exam Official. |
| 6. Candidates must sign the attendance list either during and/or at the end of the exam. |
| 7. For written exams, candidates must remain seated during the exam period. |
| 8. A candidate needing to speak to an Exam Official should so indicate by raising his/her hand. |
| 9. All communication during the exam period must be in the language of instruction. |
| 10. If there are any special circumstances in which a candidate might need to have access to a cell phone or other electronic device during an exam, e.g., a |
| sick family member, the candidate must discuss this with the Presiding Officer before the start of the exam. |
| 11. A candidate giving assistance to, or receiving assistance from, or communicating in any manner, with any person other than an Exam Official may be |
| subject to the disciplinary procedures of the University under Senate Bylaw 31. |
| 12. If a candidate chooses, s/he may write a note to an Exam Official during the exam to report a possible misconduct. The Presiding Officer will |
| investigate. |
| 13. Eating is not permitted unless required for medical reasons and pre-approved by the Presiding Officer. |
| 14. Head coverings (e.g., hats) may be worn as long as they do not obscure facial features. Refer to Appendix A for exceptions. |
| 15. Candidates must not use, or attempt to use, any unauthorized device or source of information during the exam. Unauthorized electronic devices must |
| be properly stored, as instructed by the Presiding Officer. |
| Refer to Appendix C for procedures to be used in cases of suspected possession or use of unauthorized aids. |
| 16. Items that remain on the candidate’s desk that are pre-approved by the Presiding Officer are subject to inspection with consent of the student. Where |
| consent is not granted, the candidate will be required to store the items so that they are not accessible during the exam. |
| 17. Candidates are permitted to take time for prayer during the exam period in order to fulfill their religious commitments. Candidates wishing to kneel |
| for prayer must make prior arrangements with the Presiding Officer. In all cases, prayer must be completed so that there is minimal disruption to other |
| candidates. |
| 18. For written exams, the Presiding Officer will inform the candidates when there are 15 minutes and 5 minutes remaining in the exam period. |
| 19. For written exams, when the end of the exam is announced all candidates will immediately cease writing. The Exam Officials will collect all exam |
| materials from the seated candidates. When all exam materials have been collected, the Presiding Officer will announce that candidates may leave the |
| room. |
| 20. The question paper belongs to the candidate unless otherwise stated. |
| 21. In the event of a medical emergency or an emergency requiring evacuation, follow the procedures in Appendix B. |