Academic Progress & OSAP

A student must maintain a satisfactory scholastic standard to continue to be eligible for OSAP funding meaning that if a student receives OSAP funding, it is the expectation that a student passes the courses that they are being funded for.

Definition

Satisfactory scholastic standard is defined by the Ministry of Training, Colleges & Universities (MTCU) as successful completion of at least 60% of a full course load at a postsecondary level. For students with a documented permanent disability, satisfactory academic standard is defined as successful completion of 40% of a full course load.  A full course load varies from one Faculty to another.  For example, a student registered in Arts or Social Science must pass 6 out of 10 courses per two-term academic year.  A student registered in Engineering must pass 8 of 12 courses per two-term academic year, although this may vary depending on the year of study.  Note: If a student withdraws from a term or drops below 60% of a full course load (40% for students with a permanent disabiility), academic probation/restrictions will apply.  Should the student return for a subsequent term within the academic year, the academic probation/restriction can be revisited should there be a probability that the student will subsequently complete 60% overall/averaged over the 2 or 3 terms within the academic year.

Example 1:  Student has received OSAP funding for the Fall and Winter terms.  He/she takes 5 courses but passes only 1 in the Fall and registers for 5 in the Winter term.  To satisfy the 60% requirement, he/she must pass all 5 courses to avoid OSAP academic progression sanctions - i.e. averaged over Fall and Winter, must pass 6 out of 10 courses.

Example 2:  Student is already on OSAP Academic Probation from a previous school year.  He/she registers for courses in the Fall but subsequently drops below 60% of a full course load but passes 2 (out of a maximum of 5) courses.  This student would have a restriction applied to the file.  Should this student return in the Winter term taking at least 4 courses, this student may appeal to have the restriction lifted as there is a probability that the student can still complete successfully, 6 out of 10 courses over Fall and Winter.  If the student successfully completes all 4 course in Winter, the student remains on OSAP Academic Probation.  If the student only successfully completes 3 courses in Winter, OSAP Academic Restriction will apply.

If a student extends his/her OSAP application into the Intersession/Summer study period, courses successfully completed wil be averaged with those from the previous semester(s) in the school year to determine whether the 60% requirement has been met.


Consequences and Remedies

If a student does not maintain a successful scholastic standard, the following consequences and remedies will apply (for additional information, please visit the OSAP website:

Scholastic Situation: Failure to achieve satisfactory academic progress during 1 academic year.
Consequence: Student put on probation for the next academic year; remains eligible for OSAP during probationary period. (Instance 1)
Remedy: Must succeed in following academic year to maintain continuous Canada-Ontario Inegrated Student Loan and/or grant eligibility. If student is not receiving OSAP funding during probationary year, must maintain Canada-Ontario Integrated Student Loans in good standing with NSLSC.

If student experienced extenuating medical or personal circumstances and was placed on OSAP Probation as a result, he/she may appeal the probation. See Academic Progress Review form.

Scholastic Situation: Failure to make satisfactory academic progress for 2 successive academic years.
Consequence: Student loses eligibility for OSAP for a minimum period of 12 months and receives a Letter of Restriction. (Instance 2)
Remedy: 1. During the 12 months of the restriction, should the sutdent return to school, he/she must fund the new courses personally.  If taking at least 60% (of 40% for a student with a permanent disability) of a full course load, he/she must keep prior OSAP loans in good standing by submitting a Continuation of Interest-Free Status form to the Student Awards & Financial Aid Office.  If the student returns to school part-time (less than 60% or less than 40% of a full course load for a student with a permanent disability), or does not attend school at all, prior OSAP loans will enter into repayment 6 months after the last full-time attendance.  The student should contact the NSLSC at 1-888-815-4514 to discuss repayment options or to discuss what assistance is available for repayment.

2. If the student experienced extenuating circumstances during the unsuccessful period of study, he/she may appeal the restriction.  An Academic Progress Review form together with a letter of explanation with supporting documentation should be forwarded to the Financial Aid Administrator within 30 days of receiving the Letter of Restriction.

  • If the appeal is approved, student continues to receive OSAP assistance on "probation".
  • If appeal is denied, student must pay personally for any courses taken and keep loans in good standing with their student loan lender until the restriction period is over.

Scholastic Situation: Second failure to achieve satisfactory academic progress for 2 successive academic years - has previous one year restriction.
Consequence: Student loses Canada – Ontario Integrated Student Loan and grant eligibility for a minimum of 36 months. (Instance 3)
Remedy: Must maintain Canada – Ontario Integrated Student Loans in good standing with lending institution during the 36-month period.

Scholastic Situation: Third failure to make satisfactory academic progress for 4 successive academic years - has previous three year restriction.
Consequence: Student loses Canada – Ontario Integrated Student Loan and grant eligibility for a minimum of 60 months (5 years). (Instance 4)
Remedy: Must maintain Canada – Ontario Integrated Student Loans in good standing during the 60 month period.


Phone: (519) 253-3000 ext. 3300
Fax: (519) 973-7087
Email: award1@uwindsor.ca
In order to better assist you, please include your UWindsor Student Number in your email.

Visit Us

Chrysler Hall Tower, Room 102
(Dropbox is located outside of the office doors)

To assist students with the start of the 2019-2020 academic year, the Student Awards & Financial Aid Office, the Cashier's Office and the Office of the Registrar will have adjusted hours from September 9th - September 20th, 2019.

TEMPORARY ADJUSTED HOURS:
Monday, September 9, 2019 - Wednesday, September 11, 2019    OPEN 9:30 AM - 6:30 PM
Thursday, September 12, 2019 - Friday, September 13, 2019     OPEN 9:30 AM - 4:00 PM
Monday, September 16, 2019 - Thursday, September 19, 2019    OPEN 9:30 AM - 6:30 PM
Friday, September 20, 2019     OPEN 9:30 AM - 4:00 PM

Phones Closed: 12:00 Noon - 2:00 PM

Service Hours

Day Open Close Phone Service
Monday 1:00 PM 4:00 PM 1:00 PM - 4:00 PM
Tuesday 9:00 AM 4:00 PM 9:00 AM - 12:00 PM; 2:00 PM - 4:00 PM
Wednesday 1:00 PM 4:00 PM 1:00 PM - 4:00 PM
Thursday 9:00 AM 4:00 PM 9:00 AM - 12:00 PM; 2:00 PM - 4:00 PM
Friday 1:00 PM 4:00 PM 1:00 PM - 4:00 PM

Important Notes

  • We will attempt to return messages and emails within 2 business days where possible
  • Please do not leave/send multiple messages/emails

You may also email your inquiry to: award1@uwindsor.ca
In order to better assist you, please include your UWindsor Student Number in your email.