A student must maintain a satisfactory scholastic standard to continue to be eligible for OSAP funding meaning that if a student receives OSAP funding, it is the expectation that a student passes the courses that they are being funded for.
Satisfactory scholastic standard is defined by the Ministry of Training, Colleges & Universities (MTCU) as successful completion of at least 60% of a full course load at a postsecondary level. For students with a documented permanent disability, satisfactory academic standard is defined as successful completion of 40% of a full course load. A full course load varies from one Faculty to another. For example, a student registered in Arts or Social Science must pass 6 out of 10 courses per two-term academic year. A student registered in Engineering must pass 8 of 12 courses per two-term academic year, although this may vary depending on the year of study. Note: If a student withdraws from a term or drops below 60% of a full course load (40% for students with a permanent disabiility), academic probation/restrictions will apply. Should the student return for a subsequent term within the academic year, the academic probation/restriction can be revisited should there be a probability that the student will subsequently complete 60% overall/averaged over the 2 or 3 terms within the academic year.
Example 1: Student has received OSAP funding for the Fall and Winter terms. He/she takes 5 courses but passes only 1 in the Fall and registers for 5 in the Winter term. To satisfy the 60% requirement, he/she must pass all 5 courses to avoid OSAP academic progression sanctions - i.e. averaged over Fall and Winter, must pass 6 out of 10 courses.
Example 2: Student is already on OSAP Academic Probation from a previous school year. He/she registers for courses in the Fall but subsequently drops below 60% of a full course load but passes 2 (out of a maximum of 5) courses. This student would have a restriction applied to the file. Should this student return in the Winter term taking at least 4 courses, this student may appeal to have the restriction lifted as there is a probability that the student can still complete successfully, 6 out of 10 courses over Fall and Winter. If the student successfully completes all 4 course in Winter, the student remains on OSAP Academic Probation. If the student only successfully completes 3 courses in Winter, OSAP Academic Restriction will apply.
If a student extends his/her OSAP application into the Intersession/Summer study period, courses successfully completed wil be averaged with those from the previous semester(s) in the school year to determine whether the 60% requirement has been met.
- Have you received an OSAP Academic Probation (1st Instance) email/letter?
- Have you received an OSAP Academic Restriction (2nd Instance) email/letter?
- Have you received an OSAP Academic Restriction (3rd Instance) email/letter?
Consequences and Remedies
If a student does not maintain a successful scholastic standard, the following consequences and remedies will apply (for additional information, please visit the OSAP website:
Scholastic Situation: Failure to achieve satisfactory academic progress during 1 academic year.
Consequence: Student put on probation for the next academic year; remains eligible for OSAP during probationary period. (Instance 1)
Remedy: Must succeed in following academic year to maintain continuous Canada-Ontario Inegrated Student Loan and/or grant eligibility. If student is not receiving OSAP funding during probationary year, must maintain Canada-Ontario Integrated Student Loans in good standing with NSLSC.
If student experienced extenuating medical or personal circumstances and was placed on OSAP Probation as a result, he/she may appeal the probation. See Academic Progress Review form.
Scholastic Situation: Failure to make satisfactory academic progress for 2 successive academic years.
Consequence: Student loses eligibility for OSAP for a minimum period of 12 months and receives a Letter of Restriction. (Instance 2)
Remedy: 1. During the 12 months of the restriction, should the sutdent return to school, he/she must fund the new courses personally. If taking at least 60% (of 40% for a student with a permanent disability) of a full course load, he/she must keep prior OSAP loans in good standing by submitting a Continuation of Interest-Free Status form to the Student Awards & Financial Aid Office. If the student returns to school part-time (less than 60% or less than 40% of a full course load for a student with a permanent disability), or does not attend school at all, prior OSAP loans will enter into repayment 6 months after the last full-time attendance. The student should contact the NSLSC at 1-888-815-4514 to discuss repayment options or to discuss what assistance is available for repayment.
2. If the student experienced extenuating circumstances during the unsuccessful period of study, he/she may appeal the restriction. An Academic Progress Review form together with a letter of explanation with supporting documentation should be forwarded to the Financial Aid Administrator within 30 days of receiving the Letter of Restriction.
- If the appeal is approved, student continues to receive OSAP assistance on "probation".
- If appeal is denied, student must pay personally for any courses taken and keep loans in good standing with their student loan lender until the restriction period is over.
Scholastic Situation: Second failure to achieve satisfactory academic progress for 2 successive academic years - has previous one year restriction.
Consequence: Student loses Canada – Ontario Integrated Student Loan and grant eligibility for a minimum of 36 months. (Instance 3)
Remedy: Must maintain Canada – Ontario Integrated Student Loans in good standing with lending institution during the 36-month period.
Scholastic Situation: Third failure to make satisfactory academic progress for 4 successive academic years - has previous three year restriction.
Consequence: Student loses Canada – Ontario Integrated Student Loan and grant eligibility for a minimum of 60 months (5 years). (Instance 4)
Remedy: Must maintain Canada – Ontario Integrated Student Loans in good standing during the 60 month period.