Job Shadow Experience Information for Hosts

Register here by September 1, 2022. 

About job shadowing

Our Job Shadow Experience allows students to connect with professionals to ask them questions and learn more about their jobs.  By sharing your experience, you can help students become familiar with the realities of a workplace, expand their networks, and learn information that can help them in their careers.
 
For the first time, our Job Shadow Experience will include both in-person and virtual options.  As the host, you have the option of providing an in-person experience, a virtual experience, or either, depending on the student's preference.  
 
Fall 2022 job shadowing will be scheduled from October 11-14, during the University of Windsor's Reading Week. 

During job shadowing, students are not meant to do any work for your workplace, but rather learn about the work and skills related to your field.  Students can observe what you do and engage in mock work activities, but not perform work for your organization. 

Being a job shadow host can be a rewarding experience as you develop your personal leadership skills and provide students with support and insight about your role, industry, and organization.

How it works

Becoming a job shadow host is simple, free, and requires minimal time commitment. Here’s how it works:

  • Speak to your human resources department to confirm you are able to meet with students and then fill out our online host registration form;
  • Students will review the available shadowing opportunities and apply to the program for the ones they are interested in;
  • Career Development & Experiential Learning staff will assess applications based on quality and fit and will match students with available hosts;
  • If you are matched with a student, you will receive an email introduction to the student;
  • Career Development & Experiential Learning will train the students on professionalism and how to ask appropriate questions so that they come to you well prepared;
  • It will be up to you and the student to connect via phone or email to confirm the date and time and review details of the shadowing experience;
  • You and the student will meet either in-person (at your workplace) or online (either through an online meeting platform of your choice or through our Teams or Blackboard virtual meeting room);
  • Welcome the student to the job shadow experience, have them review any paperwork required by your HR department, and give them an overview of any protocols or safety/confidentiality instructions they need to consider;
  • Enjoy your conversation and don’t forget to fill out our feedback form to tell us about your experience.

In-person vs. virtual options

You will have the option of hosting a student virtually (online) or in-person.  You will also have the option to leave it up to the student.

Virtual option

You will have the option of hosting a student virtually (online).  This means that you will meet with the student via an online meeting platform and will have a chat with them where they ask you questions about your career, workplace, and sector. You will also have an additional learning activity of your choosing that is to also be done virtually (such as sharing your screen and showing them an example, having them participate in a virtual meeting, etc.). 

In-person option

You will have the option of hosting a student in-person.  This means that the student will meet you at your place of work and get to see you in action.  You will have a chat with them where they ask you questions about your career, workplace, and sector.  You will also have an additional learning activity of your choosing that is to be done in-person (such as giving a tour of your facilities, having the student meet your coworkers, having a mock interview, etc.).

Fall 2022 Important Dates

  • September 1 – Deadline to register as a host
  • September 20 – Matches made
  • October 11-14 – Job Shadow Experience will take place during your normal operating hours at a mutually convenient time arranged by you and the student(s) you host.

Things to discuss ahead of time with your student. 

Help your student to make the most of their job shadow experience by reviewing answers to the following questions with them when you connect to confirm the job shadow meeting:

  • Is there a dress code they must follow?
  • Is there a confidentiality agreement or any other forms they will need to sign? 
  • Are there any COVID-19 or other safety protocols they should know and follow?
  • Are there any other rules or special instructions they need to be aware of?

Job Shadow Experience Activities

The required activities for you to facilitate with your job shadow students include:

  • An informational interview. Students should have the opportunity to conduct at least one informational interview with you or someone else from your organization to ask questions about career paths, the work environment, the labour market, the skills they require to be successful, etc. 
  • One other learning experience.  This will be any learning experience that the student can engage in either in-person or virtually.  You can choose what this activity is and you can come up with your own idea if you like, but here are some ideas:
    • You can do a virtual or in-person tour of your organization so students can see the work environment and potentially meet other employees.
    • You can have the student join in one of your meetings or calls.
    • You can walk the student through an example or sample of your work (while virtual, this may be especially effective if you can share your screen).
    • You can have the student participate in a mock interview with HR or a manager or yourself.
    • Your student can complete mock work assignments or case studies.
    • HR can meet virtually with the student to discuss hiring practices, etc.
    • Have the student learn a new skill.
    • The student can meet with various professionals in your company.
    • You can do a presentation about your field or occupation.
    • Any other ideas you may have!

Information and FAQ’s for job shadow hosts

By hosting students, you are able to further develop your own leadership skills while contributing to the development of the future workforce by sharing your experiences, expertise, and enthusiasm for your field. Hosts also benefit from the opportunity to promote their organization or industry to eager UWindsor students, and network with prospective future employees.
No. Our ability to make a match will depend on the number of students and host applications we receive and whether or not there is a student that is interested in your specific shadowing opportunity.
Yes! You can meet virtually with up to 2 students and in-person with up to 4 students.

No. If you choose the virtual option, the Job Shadow Experience can be done at any work location.

All students participating in the Job Shadow Experience will complete a introductory workshop with Career Development & Experiential Learning. The session will cover topics such as expectations, confidentiality, professionalism, and appropriate questions to ask an employer in an informational interview.

Our introductory workshop reinforces the importance of respecting confidentiality during the job shadow experience, but you are welcome to have the student sign a confidentiality agreement for your organization as well, should that be part of your policy. 

If you are hosting your experience online, you can use whichever online meeting platform you are most comfortable with (MS Teams, Zoom, etc.).  We also can provide a Teams or Blackboard virtual meeting room for you and the student(s).

If you would like to use your own platform, keep in mind the following:

  • Can the student access the online meeting easily through a link, or will they need to download anything?
  • Will the student require a certain email to log into the meeting?
  • Will the student need specific instructions for accessing the online meeting?

CDEL can help with the technology aspect of your Job Shadow Experience by providing you and the student with a link to a Teams or Blackboard virtual meeting room.

 

How do I learn more Information?

Career Development & Experiential Learning
careerservices@uwindsor.ca.

Farrah Francis, Career Consultant
Farrah.Francis@uwindsor.ca 

Stephanie Dupley, Career Advisor
Stephanie.Dupley@uwindsor.ca
 

If you have a position that would be interesting for a business student to observe, please contact the Odette Career Services team: Phil Baluyot, Lisa Fransen or Clementa Stan through odettecareers@uwindsor.ca.  Odette Career Services offers the Odette Executive for a Day (EFAD) program where business students shadow an executive, at the director level or higher, for a full or half day.

If you have a position that would be interesting for a law student to observe, please follow this link: http://www.uwindsor.ca/law/careers/14/resources-employers