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Job Shadow Experience Information for Hosts

Register here before September 4th.

About job shadowing

Our Virtual Job Shadow Experience will allow students to connect online with professionals to ask them questions and learn more about their jobs.  By sharing your experience, you can help students become familiar with the realities of a workplace, expand their networks, and learn information that can help them in their careers.  Our Virtual Job Shadow Experience will take place online and not at your physical workplace, whether you are working remotely or not.
 
Fall 2020 job shadowing will be scheduled from October 13-16, during the University of Windsor's Reading Week. 

During job shadowing, students are not meant to do any work for your workplace, but rather learn about the work and skills related to your field.   Students can observe what you do and engage in virtual mock work activities, but not perform work for your organization. 

Being a job shadow host can be a rewarding experience as you develop your personal leadership skills and provide students with support and insight about your role, industry, and organization.

How it works

Becoming a job shadow host is simple, free, and requires minimal time commitment. Here’s how it works:

  • Speak to your human resources department to confirm you are able to meet with students and then fill out our online host registration form;
  • Students will review the available shadowing opportunities and apply to the program for the ones they are interested in;
  • Career Development & Experiential Learning staff will assess applications based on quality and fit and will match students with available hosts;
  • If you are matched with a student, you will receive an email introduction to the student;
  • Career Development & Experiential Learning will train the students on professionalism and how to ask appropriate questions so that they come to you well prepared;
  • It will be up to you and the student to connect via phone or email to confirm the date and time and review details of the shadowing experience;
  • You and the student will meet online either through an online meeting platform of your choice, or through our Blackboard virtual meeting room;
  • Welcome the student to the job shadow experience, have them review any paperwork required by your HR department, and give them an overview of any protocols or safety/confidentiality instructions they need to consider;
  • Enjoy your conversation and don’t forget to fill out our feedback form to tell us about your experience.

Fall 2020 Important Dates

  • September 4 – Deadline to apply as a host
  • September 23 – Matches made
  • October 13-16 – Virtual Job Shadow Experience will take place for 1-2 hours during your normal operating hours at a mutually convenient time arranged by you and the student(s) you host

Information and FAQ’s for job shadow hosts

By hosting students, you are able to further develop your own leadership skills while contributing to the development of the future workforce by sharing your experiences, expertise, and enthusiasm for your field. Hosts also benefit from the opportunity to promote their organization or industry to eager UWindsor students, and network with prospective future employees.
Our ability to make a match will depend on the number of students and host applications we receive and whether or not there is a student that is interested in your specific shadowing opportunity.

Yes! You can meet virtually with up to 2 students.

No. The Virtual Job Shadow Experience can be done at any work location, as it is all done online.

All students participating in the Job Shadow Experience will complete a introductory workshop with Career Development & Experiential Learning. The session will cover topics such as expectations, confidentiality, professionalism, and appropriate questions to ask an employer in an informational interview.

Our introductory workshop reinforces the importance of respecting confidentiality during the job shadow experience, but you are welcome to have the student sign a confidentiality agreement for your organization as well, should that be part of your policy. 

You can use whichever online meeting platform you are most comfortable with (MS Teams, Zoom, Skype, etc.).  We also can provide a Blackboard virtual meeting room for you and the student(s).

If you would like to use your own platform, keep in mind the following:

  • Can the student access the online meeting easily through a link, or will they need to download anything?
  • Will the student require a certain email to log into the meeting?
  • Will the student need specific instructions for accessing the online meeting?

CDEL can help with the technology aspect of your Virtual Job Shadow Experience by providing you and the student with a link to a Blackboard virtual meeting room.

 

Things to discuss ahead of time with your student. 

Help your student to make the most of their job shadow experience by reviewing answers to the following questions with them when you connect to confirm the job shadow meeting:

  • Is there a dress code they must follow (if they are participating in online meetings, etc.)?
  • Is there a confidentiality agreement or any other forms they will need to sign? 
  • Are there any other rules or special instructions they need to be aware of?

 

Job Shadow Experience Activities

The required activities for you to facilitate with your job shadow students include:

  • An informational interview. Students should have the opportunity to conduct at least one informational interview with you or someone else from your organization to ask questions about career paths, the work environment, the labour market, the skills they require to be successful, etc. 
  • One other learning experience.  This will be any learning experience that the student can engage in virtually.  You can choose what this activity is and you can come up with your own idea if you like, but here are some ideas:
    • If you are working on location, you can do a virtual tour of your organization so students can see the work environment and potentially meet other employees.
    • If you are working remotely, you can have the student join in one of your virtual meetings or calls.
    • You can walk the student through an example or sample of your work (this may be especially effective if you can share your screen).
    • You can have the student participate in a virtual mock interview with HR or a manager or yourself.
    • Your student can complete mock work assignments or case studies.
    • HR can meet virtually with the student to discuss hiring practices, etc.
    • Have the student learn a new skill virtually.
    • The student can meet virtually with various professionals in your company.
    • You can do a presentation about your field or occupation.

 

How do I learn more information?

Career Development & Experiential Learning
careerservices@uwindsor.ca.

Farrah Francis, Career Consultant
Farrah.Francis@uwindsor.ca 

Stephanie Dupley, Career Advisor
Stephanie.Dupley@uwindsor.ca
 

If you have a position that would be interesting for a business student to observe, please contact the Odette Career Services team: Phil Baluyot, Lisa Fransen or Clementa Stan through odettecareers@uwindsor.ca.  Odette Career Services offers the Odette Executive for a Day (EFAD) program where business students shadow an executive, at the director level or higher, for a full or half day.

If you have a position that would be interesting for a law student to observe, please follow this link: http://www.uwindsor.ca/law/careers/14/resources-employers 

Register here by September 4th!