Ignite Summer 2021 Pilot Program

 Logo with text - Ignite The University of Windsor's Work Study Program

Ignite is an inclusive experiential learning program that will continue to subsidize on-campus employment opportunities at the University of Windsor in the Summer of 2021. The Office of Career Development & Experiential Leaning (CDEL) coordinates the program and administers the funding in partnership with Student Awards & Financial Aid.

Many of the usual Ignite job opportunities were not feasible or were not able to offer as much earning potential due to the uncertainty and COVID-19 restrictions we all experienced throughout 2020-21. The intended purpose of this pilot program is to leverage some unused funds from the 2020-21 Ignite program to provide meaningful part-time or full-time summer employment opportunities for UWindsor students. 

 

  • Supervisors will be reimbursed up to $2,000 per approved position for actual expenditures on hourly wage, vacation pay, and other mandatory employment related payroll costs (EI, CPP, EHT, holiday pay).
  • Ignite students must be paid as student casual wage employees from a departmental budget or research grant account with a WKS classification ending in 81520 (operating accounts) or 67160 (trusts and research accounts).
  • Supervisors will set the hourly rate of pay equal to or greater than minimum wage, currently $14.25/hr.
  • Expenditures over and above the $2000 funding allocation remain the responsibility of the department.
    • It is the responsibility of the supervisor to keep track of hours worked and ensure they stay within budget.
    • Interim calculations of dollars spent can be provided upon request and calculations for estimated number of hours covered by each $2000 allocation are available on the website.

·Supervisors will be reimbursed up to $2,000 per approved position for actual expenditures on hourly wage, vacation pay, and other mandatory employment related payroll costs (EI, CPP, EHT, holiday pay)

·Supervisors will be responsible to pay the students they hire, from their own departmental student casual wage account, on a bi-weekly basis, by submitting timecards to Payroll, lump sums are not an acceptable form of Ignite funding distribution

·Supervisors are welcome and encouraged to pay students over and above the subsidized amount if their budget allows

*The amounts below represent an estimate of how many hours $2000 will cover and includes approximate costs associated with EI, CPP, EHT and WSIB to minimize affect on departmental budget
 

  • If you pay $14.25 per hour = 124 hours of work
  • If you pay $15.00 per hour = 118 hours of work
  • If you pay $16.00 per hour = 110 hours of work
  • If you pay $17.00 per hour = 104 hours of work
  • If you pay $18.00 per hour = 98 hours of work
  • To be considered for funding through this experiential learning program, job proposals must:
    • Provide an opportunity for a student to apply skills and knowledge in a work setting and be exposed to authentic workplace demands,
    • Identify at least one competency that can be developed in the role,
    • Articulate at least one learning outcome that can be achieved in the role,
    • Incorporate direct supervision, mentorship, and feedback by one or more faculty or staff members.
  • Job proposals are being accepted for the Summer 2021 semester (May to August) only. A separate call will take place over the summer for Fall 2021 and Winter 2022 Ignite positions.
  • Students currently working in Winter 2021 Ignite roles can continue in the same role if the position is approved for funding and the program coordinator confirms student continues to meet eligibility requirements for the summer.
  • Both full-time (more than 24 hrs/wk) and part-time (fewer than 24 hrs/wk) opportunities can be submitted but the maximum reimbursement dollar value for either type of role is $2000. 
  • A job proposal can request multiple positions, but a separate proposal is required for every unique job.
  • Job proposals can be submitted via Qualtrics by April 5th, 2021 at noon.
  • Proposals will be reviewed and scored using a rubric and applicants will be notified of results by April 30th.
  • Individuals that sit on Provost’s Council will have an opportunity to review and notify CDEL of positions that are deemed a priority for the operations in their portfolios.
  • Given that these roles take place over the summer months when the majority of students are on a scheduled break or studying part-time, eligibility requirements are different than for Ignite positions that take place in the Fall or Winter.
  • To be hired into a position funded by the Ignite Summer 2021 Pilot, students must:
    • Be in good academic standing (cumulative average of 60% or higher and not be on academic probation),
    • Have a valid Social Insurance Number and be eligible to work on campus,
    • Not be on a co-op work term in the semester they are employed in an Ignite position,
    • Be registered in at least one intersession or summer course OR have been registered in at least one course in Winter 2021 and be returning to study at UWindsor in Fall 2021.
  • Please note that reimbursement will not be provided to supervisors for hours worked by any student that was not registered over the summer and does not register for classes in Fall 2021.
  • Students actively registered in more than one course cannot work more than 24 hours a week on campus (across all roles they may be hired into) and students with a GA role are limited to 100 hours of work per semester.
  • Students working in full-time roles must be on a scheduled break, registered in no more than one Summer or Intersession course, and be returning to studies at UWindsor in Fall 2021.
  • Jobs awarded Ignite funding are subject to review by Human Resources before a student can be hired.
  • Approved jobs will be posted on mySuccess and students who meet the requirements may apply beginning May 10th, 2021. Supervisors may also recruit a candidate through their own networks.
  • Students that meet all the eligibility requirements can begin working as early as May 10th, 2021 and must attend a Launch Session within two weeks of their first day of work. Students are to be paid for attending the session.
    • In lieu of a Launch Session, students that were active in Ignite in Fall 2020 and/or Winter 2021 are required to attend the CDEL career development workshop of their choice no later than July 20th.
  • Supervisors should review eligibility requirements with candidates prior to submitting the Ignite Student Hiring Authorization and directing the student to a Launch Session.
  • Funding for positions that remain vacant after July 9th, 2021 will be retracted.
  • Hiring deadline for Summer 2021 positions is July 9th, 2020.
  • If a student is found to be ineligible to hold an Ignite-funded position, no funds owing/paid will be reimbursed. It is advised that supervisors wait for a confirmation of the student’s eligibility prior to allowing them to start work.
  • Supervisors or designates must submit Ignite timesheets to Payroll and pay students on a bi-weekly basis.
  • Monday, March 22: Job Proposals Open
  • Wednesday, March 24 1pm: Supervisor Info Session
  • Thursday, April 1, 11am: Supervisor Info Session
  • Monday, April 5: Job Proposal Deadline
  • Friday, April 9- Monday, April 19: Dean/AVP proposal review and input
  • Friday, April 30: Notification to supervisors
  • Monday, May 10: First day to work
  • Friday, July 9: Deadline to hire
  • Friday, August 20: Last day of work
  • Friday, August 27: Final payroll processed
  • Can I hire my current Fall/Winter student?
    Yes, if the student meets the eligibility requirements above.
    Please note: Summer 2021 student participation will not affect their eligibility for 2021-2022 positions. Students are permitted to hold one Ignite position at a time.
     
  • Can Ignite funding be stacked with other funding (example; Canada Summer Jobs)?
    Yes, Ignite funding can be stacked with other funding sources such as CSJ, as long as the funds are not double dipped.

    For example: 
    If you get CSJ, it’s only for 75% of minimum wage and likely only going to be for 6-8 weeks. You could use Ignite funds to cover the 25% plus anything over minimum wage or beyond the CSJ approved time period. 
     
  • When can I start hiring?
    If your job proposal is approved, you will be notified by April 30th. Jobs will be posted on mySuccess on May 10th, 2021, unless you notify us with an identified candidate. Students can be hired up to Friday July 9th, 2021.
     
  • What do I do if I have identified a student I would like to hire?

Follow these steps:

  1. Discuss and confirm Ignite Student eligibility with the candidate
  2. Fill out the Ignite Student Hiring Authorization form(s) and submit it to Ignite and HR
  3. The student(s) attend a launch session within the first two weeks of their start date
  4. Pay students bi-week from WKS Account (lump sum payment at the end is not acceptable)
     
  • How much should I pay my student?
    Supervisors will be reimbursed up to $2,000 per approved position for actual expenditures on hourly wage, vacation pay, and other mandatory employment related payroll costs (EI, CPP, EHT, holiday pay).
    Supervisors are welcome and encouraged to pay students over and above the subsidized amount if their budget allows.
    Supervisors will be responsible to pay the students they hire, from their own departmental student casual wage account, on a bi-weekly basis, by submitting timecards to Payroll, lump sums are not an acceptable form of Ignite funding distribution.
     

Please view our recorded Supervisor Information Session, from March 24th 2021. We discuss the details of the Ignite Summer 2021 Pilot Program and answer questions supervisors may have about the pilot program. 

 Review the slides from the PowerPoint presentation here.