Ignite is UWindsor's work-study program that funds part-time jobs on campus. The objective of the program to provide students with an experiential learning experience.
Ignite is now accepting job proposals for the Winter 2024 semester. Click here to access the job proposal application. The deadline is November 22nd, 2023. Late applications will not be accepted.
Ignite Information for New Supervisors
Ignite is the University of Windsor’s Work Study program that funds part-time jobs on campus for students. Positions offer an opportunity for both financial benefits and skills development.
Objective of the Ignite Program
Ignite focuses on students' career devleopment and skills devleopment. The main objective of the program is for students to:
- Gain career ready skills through experiential learning
- Find jobs related to their curricular studies
- Explore other interests and career paths
- Stay involved with on-campus activities
- Gain exposure to new working environments
- Practice job search and interview skills
- Build their resume with a new experience
What is Career Development?
Career development is the lifelong process of managing learning, work, leisure, and transitions in order to move toward a personally determined and evolving preferred future. There are a number of factors that influence career development, including interests, abilities, values, personality, background, and circumstances. Career development encompasses the development of the whole person and is more than just deciding on a major or a job; It really is a lifelong process, meaning that throughout life a person changes, situations change, and every individual must continually make career and life decisions
What is Experiential Learning?
Experiential Learning is a methodology in which educators purposefully engage with students in direct experience and focused reflection in order to increase knowledge, develop skills, and clarify values. Experiential Learning has been around for many years, but is at the forefront as it is proven to help students with their personal development. To better prepare students for their professional lives, student development in higher education has become an important goal for educational leaders.
Ignite accepts job propsals twice a year, in March/April for the summer term, and June/July for the academic term (Fall and Winter terms)
Job proposal submitted are evaluated by the Ignite team. Success jobs will be granted $1,000 per term per position on actual expenditures on hourly wage, vacation pay, and other mandatory costs associated with paying the students (EI, CPP, EHT, etc.). Any expenditures over and above the funding allocation from Ignite will be the responsibility of the department.
- It is the responsibility of the supervisor and department to keep track of how many hours the Ignite student(s) worked to ensure that they stay within budget.
- Ignite students must be paid from the supervisor’s departmental budget or research grant student casual wage account with a WKS classification ending in 81520.
- Supervisors will set rate of pay (must pay at least $16.55/hour minimum wage)
- A student can only hold one Ignite-funded position each year and supervisors will be reimbursed a maximum of $1,000 for each student in a position
- Ignite-funded positions can be shared across multiple students and/or supervisors can hire a new student into an Ignite position if an earlier hire does not fulfill the role and use up the allocated funding.
- Leaving a significant portion of allocated funds unused may reduce likelihood of receiving future funding.
Employers can restrict the number of hours that they approve for a student to ensure that all costs are covered. If you wish to contain all costs related to hiring a student within the subsidized amount ($1,000), then the funding will cover 56 hours in each academic term or 116 hours across both terms at minimum wage ($15.50 per hour). Of course, if your budget allows, we encourage you to invite the student to work beyond the subsidized amount.
If you choose to pay your student(s) more than minimum wage and would like to stay within the subsidy, the number of hours per term they work needs to be reduced. For approximate calculations of how many hours per term your student can work, please visit this website. Any student hours worked, or wages paid in excess of the wage subsidy funding will be the responsibility of the department.
Student & Employer Work Term Requirements
Once a student is hired and working, students must complete the following:
Within the first 2 weeks:
- Complete the HR Hiring Package and email it firstname.lastname@example.org
- Complete the Health & Safety Training (once they recieve their employee number)
- Attend a Launch Session
- Have an initial check-in meeting with their supervisor and submit initial check-in form to email@example.com
Within the last week:
- Have a final check-in meeting with their supervisor (supervisor to submit final evaluation form)
- Complete the final refelction form at the end of the semester
All Ignite students are required to attend a Launch Session within the first two weeks of their start date. A Launch Session is a onboarding session that is required for all students who are hired into an Ignite position. Your student will be emailed instructions on how to sign up for a Launch Session on mySuccess. There are two types of sessions:
- Launch Session - New Ignite Student (for students who have secured an Ignite position for the first time)
- Launch Session - Returning Ignite Student (for students who have held an Ignite position in previous semesters)
Student's are to be paid for attending the Launch Session. Student's supervisor will be email a record of completion and the duration of the session.
Supervisors have the option to use our form or to create their own check-in format. This is to be completed within the first 2 weeks of your student’s employment
You will complete 1 form with your student(s). Discuss these questions at a meeting with your student. Sign the form and have your student email it to firstname.lastname@example.org .
- Initial Check-In (qualtrics survey) (completed by you and your student)
This is to be completed within the last 2 weeks of your student’s employment
There are 2 forms that need to be submitted for your student's Final Check-In: a Performance Evaluation (done by you) and a Final Reflection (done by the student). You will complete a performance evaluation for your student and review it with them at an in-person meeting. Both you and your student will sign the form to indicate that you have discussed the results of their evaluation.
Your student will email a signed copy of their evaluation to email@example.com
Students will complete a Final Reflection on their own on Qualtrics after their performance evaluation. They do not have to print or fill out anything on paper; it will be done completely online. Their Final Reflection should take place after their performance evaluation.
Supervisors can choose to hire a student in 1 of 2 ways:
- Hiring someone they already have in mind
- Hiring someone from a select pool of eligible candidates
I ALREADY KNOW WHO I WANT TO HIRE…WHAT DO I DO?
If you already know what student(s) you would like to hire into your position(s), ensure they meet the eligibility criteria and submit an Student Hiring Authorizaiton Form (different from casual forms). If you have indicated that all the vacancies for your position have been filled, your job will be expired automatically and won't be visible for students to apply to.
Your student will have to complete a Student Hiring Package (see step 4 below for details).
I DON'T KNOW WHO I WANT TO HIRE…WHAT DO I DO?
To hire an Ignite student, please do the following:
1) Review Your Applications: Depending on what you selected on your job posting form, students will apply to your job either online via mySuccess, in person, or through email.
2) Interview Eligible Applicants: Once you have decided what student(s) you would like to interview, you can view a pre-recorded interview online through their Interview Stream link (included in their application), or interview them in-person. If you'd like to interview the student in person, contact them directly via their UWindsor email address or the phone number on their resume. Supervisors should review eligibility requirements with candidates prior to hiring decision.
3) Submit an Ignite Student Hiring Authorization Form to Ignite@uwindsor.ca: Once you have made your hiring decision, submit an Ignite Student Hiring Authorization Form to firstname.lastname@example.org. This is SEPARATE form for the regular Student Hiring Authorization Form. Students may only work 1 Ignite position.
4) Have Your Student Submit a Hiring Package to Human Resources: Ignite students who have not worked at the University of Windsor before or in the past year need to submit a completed Student Hiring Package to the Department of Human Resources (HR) in order to be issued an employee number. All students will be provided with a copy of the Hiring Package located on Brightspace.
5) Have Your Student Attend a Launch Session: Ignite students who are hired into a position are required to attend a one-hour paid Launch Session within the first two weeks of their start date.
All required documents must be submitted to Human Resources in order for students to be paid. You can refer students to the Employment Services – Student Employees website for details. Once HR processes the Student Hiring Package, the student will receive a copy of the student's UWindsor employee number.
If the student already has a UWindsor employee number and has worked at the University within the past year, they are not required to submit the Hiring Package again. Be sure to include their employee number on the Ignite Student Hiring Authorization Form. If they have forgotten their employee number, they can log on to UWinsite Student and retrieve it.
A student can only hold one Ignite-funded position each year and once hired cannot move to a different Ignite position. The only exception is when a student is hired into a Fall-only position and is then hired into a different Ignite role for Winter. Students must meet the following requirements to be hired into an Ignite-funded position and eligible to work on campus through this program:
Good academic standing (cumulative average of 60% or higher and not be on academic probation);
Registered in a minimum course load (60% for domestic; 80% for international; 40% for students with a documented permanent disability);
Not in a co-op work term in the semester they are employed in an Ignite position;
International students must have a fully approved study permit and a valid Social Insurance Number (SIN).
Students cannot work more than 24 hours per week on campus (across all roles they may be hired into). Students with a GA role are limited to 100 hours of other work per semester.
** International students that have yet to land in Canada or those that have returned home before obtaining a SIN, may not be eligible at this time. For more details about how international students can obtain a SIN, see: https://www.uwindsor.ca/international-student-centre/87/working
After you have hired your student, ensure they have submitted their hiring package to HR. Once they recieve their emloyee number please do the following:
- Have your student complete Health & Safety training: All University of Windsor employees must complete mandatory health & safety training within two weeks of being hired. There are 5 modules in total, and students are to be paid for this training. Students can only do this training after they have been issued an employee number. Once they have their employee number, students can login to www.uwindsor.ca/requiredtraining to complete their training. Students who have already completed this training are encouraged to login to the website and ensure their training is up-to-date.
- Meeting with your student and complete the initial check-in form: The initial check-in should be completed within the first 2 weeks of your student's employment. Your student is responsible to submit the signed initial check-in form to email@example.com with both supervisor and student's signature at the bottom of the document.
Ignite Work Period, Summer 2023
- First day of work for students continuing from the Winter 2023 (who recieved funding and are eligible for work) — Monday, May 1st, 2023
- Summer 2023 first day of work — Monday, May 8th, 2023
- Deadline to hire — Friday, July 9th, 2023
- Last day of work — Friday, August 18th, 2023
- Final payroll process — Friday, August 25th, 2023
Ignite Work Period, Fall 2023
- First day of work — Monday, September 5th, 2023
- Deadline to hire Fall only and Fall/Winter roles (with the exception of rehires for students that have left roles) — Friday, October 27th, 2023
- Last day of work, final payroll submission — Thursday, December 21st, 2023
Ignite Work Period, Winter 2024
- Winter 2024 Proposals open, click here! — November 10th, 2023- November 22nd, 2023
- Winter 2024 first day of work — Wednesday, Jan 3rd 2024
- Winter 2024/ remaining empty roles open on Mysuccess for students to apply: January 3rd, 2024
- Deadline to hire a student for all empty roles — Friday, Feb 23 2024
- Last day of work — Friday, April 12th, 2024
- Final payroll process — Friday, April 19th 2024
Employers are responsible for reporting a student's hours using the the appropriate timesheet
There are deadlines for submitting hours to Payroll:
- For employees who have been approved or are working in a Fall term only position, report hours no later than the last working day prior to the Christmas break
- For employees who are working the Summer term, report hours no later than August 18th, 2023
- For employees who are working in both Fall 2023 and Winter 2024 terms, report hours no later than April 12th, 2024.
Hours reported after this date will not be included as part of the Ignite program. Payment will then be charged to departmental budget provided on the Job Proposal form and will become the responsibility of the employer as legally, students must be compensated for all hours worked.
Payroll forms are not to be completed by the student employee. All forms must be completed and authorized by the employer. Do not project hours and do not pay students in advance of work being done.
Employers must monitor the number of hours a student works. Hours worked in excess of the wage subsidy allocation will be charged to the departmental budget provided on the Job Proposal form. If a student does not receive their pay as expected, please check with Payroll before resubmitting another time sheet to ensure that a student is not paid twice for the same period. If time sheets are submitted by the deadline for that pay period, the pay will be deferred until the next pay period.
For approximate calculations of how many hours per term your student can work, please visit this website.
Ignite Timesheet: Ignite-Payroll-Timesheet.pdf
Job Proposal Process
We are now accpeting Job Proposals for Winter 2024. Submission can be done by filling out our application form. Deadline is November 22nd, 2023 at noon.
To be considered for funding through Ignite, job proposals must:
- Provide an opportunity for a student to apply their skills and knowledge in an authentic work setting and be exposed to authentic workplace demands
- Identify at least one competency that can be developed by students that take on the role
- Articulate at least one learning outcome that can be achieved by students that take on the role
- Incorporate direct supervision, mentorship, and feedback by one or more current faculty or staff members
- Not contravene any collective agreement and must not include duties of a laid off employee
Please keep in mind that:
- Job proposals can be made for one-term (Fall only OR Winter only) or two-term (Fall AND Winter) positions. A job proposal can request multiple openings, but a separate proposal is required for every unique position
- Summer Ignite proposals are separate from Fall and Winter proposals and will be scored independently
- Individuals that sit on Provost’s Council (i.e. those in a dean or AVP role) will have an opportunity to review and notify CDEL of a set number of positions that are deemed a priority for the operations in their unit.
- Since students will select the jobs which best meet their needs, there is no guarantee that all positions will be filled.
- Career Development & Experiential Learning eserves the right to restrict the number of positions approved for one employer/ department operations in their unit.
It will take approximately 15 minutes and includes questions regarding the role you would like subsidized by the program. You will be asked about things like:
- Job duties and requirements;
- Supervision and mentoring plans;
- Learning outcomes and competency development;
- Application instructions for candidates;
- Account number students will be paid from
You can save your proposal and come back to it at a later time.
Some questions will require longer responses; we suggest writing out the answer in a Word document first, and then copying and pasting the information into the required text box.
If you have multiple openings for the same position, you only need to submit one job proposal survey. If you have more than one position to hire for, you must submit a job proposal survey for each one.
- For example, if you need 3 lab assistants, you would submit only one survey with 3 openings but if you want to hire an event planner as well, you would fill out a second survey.
Individuals that sit on Provost’s Council (i.e. those in a dean or AVP role) will have an opportunity to review and notify CDEL of positions that are deemed a priority for the operations in their portfolios.
The rubric evaluates three priority areas:
- Competency development
- Quality of learning outcomes
- Mentorship & supervision
Does not Meet Expectations
Job description does not clearly outline tasks involved in the job. Lists at least 1 competency a student can develop but does not adequately describe how they will develop it.
Job description clearly outlines tasks involved in the job, lists at least 1 competency a student can develop, and describes how they will develop it.
Job description clearly outlines tasks involved in the job, lists more than 1 competency a student can develop, and draws a clear connection between the role and the development of selected competencies.
Mentorship & Supervision
Addresses only 1 of the following areas: plan for orientation, plan for training, plan for ongoing supervision/mentorship.
Addresses 2 or more of the following areas: plan for orientation, plan for training, plan for ongoing supervision/mentorship.
Clearly describes plan for orientation, training, and ongoing supervision/mentorship.
Quality of Learning Outcomes
Learning outcomes are not observable or measurable or it is unclear which tasks will help students demonstrate their learning.
Learning outcomes are observable or measurable and relate back to the job description.
Learning outcomes are observable, measurable, and clearly describe how students will demonstrate their learning through specific tasks.
Summer 2023 - Ignite Work Period
- May 8: First day of work
- Jul. 7: Deadline to hire for Summer 2023
- Aug. 18: Last day of work and final payroll submission due
- Aug. 25: Final payroll process
2023-2024 - Job Proposal and Evalution Period
- June 5: Job Proposals Open
- July 5 Job Propsals Deadline
- July 6 - July 31: Dean/AVP proposal review
- Aug 2: Notifcation to supervisors
Winter 2024 - Job Proposal and Evalution Period
- November 10: Job Proposals Open
- November 22: Job Propsals Close
- December 4th: Notifcation to supervisors
Students hired into Fall/Winter roles can remain in an Ignite role in the same department for Summer Ignite, as long as the student meets the eligibility requirements and the position is granted funding.
Ignite 2023-2024, will be reimbursed in May 2024.
Summer 2024, will be reimbursed in September 2024.
Ignite students who have not worked at the University of Windsor before or in the past year need to submit a completed Student Hiring Package to the Department of Human Resources (HR) in order to be issued an employee number.
All required documents must be submitted to Human Resources in order to be paid. You can refer students to the Employment Services – Student Employees website for details. Once HR processes the Student Hiring Package, the student will receive an employee number.
If the student already has a UWindsor employee number and has worked at the University within the past year, they are not required to submit the Hiring Package again. Be sure to include their employee number on the the Student Hiring Authorization form. If they have forgotten their employee number, they can log on to UWinsite Student and retrieve it.
Work Study Contact
If you have questions related to Ignite, please contact our Program Coordinator: