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Faculty of Graduate Studies COVID-19 updates

Updates from the Faculty of Graduate Studies will be posted on this webpage. For University of Windsor updates visit the following webpage: www.uwindsor.ca/coronavirus

Please note effective March 18, 2020 the Faculty of Graduate Studies staff are working remotely and are not available for in-person visits and phone calls. For any inquiries please direct your questions to the appropriate staff member via email.


In light of COVID-19 many graduate students have had their research disrupted because we are operating on an essential service model, facilities are closed, and human-subject research is on hold.  If there are no courses for you to take this summer, and you cannot continue to make progress with data analysis or document writing, a leave of absence may be approved by your program.

It is important that you discuss this decision with your academic supervisor and your graduate program coordinator. 

All leaves related to COVID-19 will be without prejudice and will not impact your time in program or any outstanding terms of scholarship support.  

In addition, the $50 application fee is being waived for Summer 2020 for any applications received after March 14, 2020.

International students on a COVID-19 leave of absence can still work as in your regular academic term, meaning no more than 20-hours a week off campus and unlimited hours on campus. 

Please refer to the instructions on how to apply for LOA as well as the knowledge-based article about LOAs.

If you have any questions please email gradst@uwindsor.ca

Final oral defenses will be closed to an audience, with only the student and the committee in attendance. Review guidelines and resources for pre-defense and post-defense procedures.

March 16, 2020

As you are aware, the University continues to plan for and implement changes to advance public health considering the COVID-19 situation.  I write with guidance specifically related to graduate studies following the March 13 memo from the President regarding in-person course activity being suspended March 16th through March 18th.

With the support of the Provost and Academic Deans, the Faculty of Graduate Studies is implementing the following changes effective today with the overarching principle of ensuring that you are safe and can continue to progress academically. 

The University has made it possible for students who are demonstrating symptoms of COVID-19 to self-declare they are unwell.

  1.  Graduate program milestones may continue as planned.  These include comprehensive examinations, research proposal presentations, major paper/thesis/dissertation defenses.  All in-person committee-based activities will be closed to an audience. Only the student and committee should be in attendance until further notice.

The University is relaxing the restrictions on remote participation for graduate students to complete these milestones. The University’s normal practice of limiting remote participation to one person is suspended until further notice. The Associate Deans, Graduate Studies in the Faculties and/or Graduate Coordinators now have discretion to approve remote participation by multiple parties, as necessary, to achieve public health objectives. It must be verified all participants have access to appropriate equipment/software (e.g., Zoom). Alternatively, the student could opt to postpone a previously scheduled defense (in which case no additional tuition would be charged if it carried over to the next term). 

Review also COVID-19 defense procedures resources.

Post-defense procedures have been modified to limit face-to-face contact:

  • Format review will be done via email, instead of by having students submit a hard copy.
  • Required post-defense forms (signed approval page and non-exclusive license) are to be submitted by the student as email attachments instead of in person.
  • Submission of hard copies for binding will be suspended/waved (for those departments that still require a physical copy).

Please refer to detailed instructions for submitting at www.uwindsor.ca/graduate-studies/deposit

  1. On campus research activities may continue.  Students conducting research in laboratories and other settings should implement social distancing (1 m). Any concerns should be discussed among students, supervisors and, where appropriate, Associate Deans and/or Graduate Coordinators within your Faculty. 
  2. When course activities resume (if appropriate) on March 19, graduate and teaching assistants will be expected to support the delivery of courses.  If it is possible to communicate electronically -- by email, chat, or videoconference -- please do so. If it is necessary to meet face-to-face, then practice social distancing (at least 1 metre [3 feet] between yourself and anyone else), and explicitly encourage standard hygienic procedures that health practitioners have recommended. Washing down spaces between individuals is recommended as well. Please consult with your supervising professor and ensure the students know how to seek assistance. 
  3. Students holding Graduate Assistantships will remain under contract until April 30, 2020.  GA’s should be in contact with their supervising professor regarding supporting the remainder of the course. 
  4. As of March 12th, the University has restricted travel to countries most affected by COVID-19.  Please check the following site: www.uwindsor.ca/coronavirus/

Please work with your supervisor to determine the risk of any research-related travel including risk to yourself and/or the community you are travelling to. All research-related travel should be reported to the Faculty Dean. 

  1. With respect to graduate student internships, practicum or co-op placements you are encouraged to work with your Graduate Coordinator and/or placement coordinator to evaluate the risk to yourself and the organization.

Precautions to Continue to Take:

  • Wash your hands for 20 seconds
  • Use hand sanitizer
  • Avoid shaking hands
  • Disinfect frequently touched objects using a regular household cleaning spray or wipe
  • Stay home when you are sick and avoid close contact with those who are sick
  • Avoid touching your eyes, nose, and mouth.

Please continue to consult the University of Windsor information page found at: http://www.uwindsor.ca/coronavirus/

Thank you for your patience as we continue to monitor this situation and adapt as necessary.  All decisions are made in consultation with Deans and Senior Administration and are aimed at ensuring student interests are protected.

Should you have any questions please do not hesitate to contact our office at gradst@uwindsor.ca

March 16, 2020

Dr. Patti Weir, Dean of Graduate Studies


The University of Windsor is moving Intersession/Summer 2020 courses online

For revised Intersession/Summer 2020 dates as well as resources to assist with planning registration, visit the Registrar’s office website.


Note regarding access to UWinsite Student:

UWinsite Student uses multi-factor authentication (MFA) to verify the identity of an individual trying to access protected online resources. Please ensure you have set a secondary token - review the instructions from the IT services webpage: www.uwindsor.ca/itservices/multifactor.

The voluntary withdrawal date has been extended until April 3, 2020 at 11:59 pm for eligible courses, which do not include courses in Law or courses that have already been completed. Students can withdraw through your UWinsite self-service page, as they would normally do. For any questions on how to drop a course through UWinsite Student, please review the Ask.UWindsor article.