Using Teams meetings for audio or video conferences

(Copied from email sent by IT Services on April 1, 2020)

When working remotely, Microsoft Teams is the supported campus platform for one-on-one as well as group meetings. A Teams meeting can be an audio conference or a video conference.

For successful audio and video conferences, Information Technology Services has the following recommendations.

Schedule a Teams meeting using Outlook or Teams. Your Outlook calendar is connected to your Teams calendar. So when you schedule a meeting in Outlook, it will show up in Teams, and vice versa.

Join a Teams meeting using the Teams desktop or mobile app or Teams on the web. An easy way to do this is by selecting the “Join Microsoft Teams Meeting” link in the meeting invite. That said, there are multiple ways to join a Teams meeting through the Teams app or Teams on the web.

  • If you are unable to join the meeting from your computer or mobile device, you can join the   audio portion of the conference by using one of the phone numbers in the meeting invite.
  • Try the toll-free number first: 1-866-603-5721 (NOTE: You must put 1 on the front of the number even if it is missing on the invite).
  • If the toll-free lines are busy, use 226-782-3511 but please do so judiciously as the University is charged a higher rate per minute.

For more tips and additional resources on using Microsoft Teams for meetings, please read this IT Service Catalogue article. IT Services has also produced a five-minute Introduction to Teams video with a tour of the basic functions.