PRIMARY JOB RESPONSIBILITIES:
Reporting to the Vice-President, Equity, Diversity and Inclusion (EDI), the Executive Assistant is responsible for the administrative and financial management of functions necessary for the effective operation of the Vice-President’s office. This position provides professional, confidential, senior level administrative support by coordinating, processing and handling day to day activities, projects, initiatives and programs related to the University’s Equity, Diversity and Inclusion office. This position works closely with all areas reporting to the President. The incumbent will exercise judgment in a highly confidential environment and will be involved in highly sensitive and confidential matters that are critical to the University.
The successful candidate will possess:
- Undergraduate degree in a field relevant to the primary responsibilities.
- Minimum three (3) years of progressively responsible administrative experience including financial management experience.
- A person who self-identifies as a member of a racial, ethnic or cultural equity seeking group or acquired lived experiences as a member of one, or several, marginalized groups.
- Demonstrated understanding of EDI concepts and frameworks as they relate to anti-Black racism, anti-racism, and community-engaged advocacy.
- Excellent knowledge of academic and administrative structure of the University.
- Demonstrated high levels of professionalism, discretion, diplomacy, tact and the ability to work with highly sensitive and confidential information.
- Strong commitment to customer service.
- High degree of cultural sensitivity and awareness of cross-cultural issues, experience working with racialized populations and the ability to work with a diverse student, staff, and faculty population.
- Strong organizational, problem-solving, and analytical skills, including attention to detail and the ability to quickly adapt to a flexibly and dynamic work environment.
- Excellent research skills including experience with a variety of consultation techniques and proven ability to engage with and listen to the needs of diverse faculty, staff, students, and community members.
- Strong project management, problem solving, time management, and organizational skills.
- Detail oriented, methodical, and self-directed, and able to manage multiple deadlines.
- Ability to monitor, track and complete multiple activities and projects simultaneously.
- Excellent interpersonal skills and oral/written communication skills.
- Must be able to work and make decisions independently.
- Experience taking meeting minutes/dictation.
- Experience working with websites.
- Experience working with budgets and a computerized accounting system (e.g. UWinsite Finance)
- Proficiency in various computer applications including Windows, Microsoft Word, Microsoft Excel, Microsoft Teams, PowerPoint, etc.