Administrative Assistant '7' in the Department of Continuing Education (Temporary vacancy)

Employment Group List: 
Unifor 2458 Full-Time
Posting Type: 
Internal and External
Job Posting Number: 
2023-FT-11
Closing Date: 
01/02/2023 - 4:00pm

 


Temporary vacancy until approximately November 4, 2023


PRIMARY RESPONSIBILITY:

The Administrative Assistant provides secretarial support to the Department of Continuing Education.


SUMMARY OF DUTIES:

  1. Assists with the Instructor application and hiring process by organizing confidential materials from applicants.
  2. Assists in preparing agenda for the Special Appointments Committee meeting and may take minutes of the meeting.
  3. Assists in the preparation and distribution of contracts.
  4. Provides administrative support related to our Professional and Continuing Education programs including providing general information about course offerings and policies related to fees, payment, and refunds, facilitating registration, providing records/certificates of completion, and assisting in customer satisfaction surveys.
  5. Provides secretarial support including scheduling and maintaining the Executive Director(s)’ calendars, communicating information regarding meetings to partner faculties and departments. 
  6. Performs finance functions including cash handling, credit and debit transactions, bank deposits, receipt generation and distribution.
  7. General reception – serves as front line staff, answers general phone line, receives visitors, orders office supplies and services.
  8. Other duties as assigned.

ESSENTIAL QUALIFICATIONS:

The successful candidate will have:

  • Post-Secondary Degree, Diploma in Office Administration, or experience as it relates to the duties of the position
  • Knowledge of the University’s organizational structure
  • Proficiency with computer applications including Microsoft Office (Word, Excel) Experience with the finance functions as related to the duties of the position
  • Excellent interpersonal skills including experience with interacting with a wide range of students/faculty/administrators;

THE FOLLOWING TESTS WILL BE ADMINISTERED:

MS Word (Basic Level), Excel (Basic Level); Typing (30 NWPM)


COMPETENCIES:

  • Ability to problem solve, thinking independently, and take initiative
  • Ability to cope with deadlines and multi-task and ability to maintain a high degree of accuracy
  • Excellent organizational skills
  • Excellent communication skills, verbal and written
  • Ability to act with tact, diplomacy and maintain confidentiality.

HOURS OF WORK:                                         

Monday to Friday, 8:30am to 4:30pm


 

Rate of Pay: 
As per Schedule 'A' - Unifor 2458 FT Collective Agreement
 

 
If you need an accommodation for any part of the application and hiring process, please notify the Employment Coordinator at extension 4523. Should you require further information on accommodations, please visit the Office of Human Rights, Equity & Accessibility (OHREA).
 
Please note that the job postings are removed from this site by the end of business on the closing date listed on the posting. The University thanks all applicants for their interest, however, only those candidates considered for an interview will be contacted. Applications submitted through employment agencies will not be considered.