The Communications Committee has drafted its Terms of Reference, which the WURA Executive approved on April 13th, 2022. Please peruse them at your convenience:
Windsor University Retirees’ Association (WURA)
Communications Committee
Terms of Reference
1. Purpose: The Executive of the Windsor University Retirees’ Association (WURA) established the Communications Committee to oversee the Association’s communications with its Members; to assist in setting policies for all aspects of WURA’s communications with its Members; and to provide planning support to ensure effective, efficient and timely communication with WURA members.
2. Membership: The Committee will be comprised of the following Members: Five Members of the Association, one of whom shall be a Member of the Executive of WURA and shall serve as Chair of the Communications Committee and one who will, in addition, serve as a Member of the Editorial Board of the WURA e-Bulletin. The President of WURA and the Association’s Webmaster will serve as Ex-officio Members of the Committee.
3. Terms of Reference: The Terms of Reference shall be the following:
3.1 To ensure timely and relevant communication with WURA members. The Communications Committee will ensure timely and relevant communications to Members through email notices, website postings, distribution of the WURA e-Bulletin, and through any other means of communication that is deemed to be an effective and efficient means of communication with Members.
3.2 To ensure the ongoing accuracy of information available to Members on the WURA website. The Communications Committee shall be responsible for monitoring the content of the WURA Website – its organization, its accuracy, its completeness, and its accessibility. The Committee shall be responsible for ensuring leadership and staffing for the WURA webpage.
3.3 To oversee the publication of the WURA e-Bulletin. The WURA e-Bulletin will be published 5 times a year – twice each semester and one during the summer break.
Further, the Communications Committee will ensure there is an ongoing staffing structure for the WURA Bulletin in the form of an Editorial Board. The Committee will appoint an Editorial Board of 3, or more, Members. The Editorial Board shall include at least one Member of the Communications Committee.
3.3.1 Initially, the Communications Committee shall oversee the work of the Editorial Board. The terms of the Editorial Board members should be overlapping and be 3 years and renewable, if acceptable to the Communications Committee and Executive. The Editorial Board shall oversee content. Policies for the content of the e-Bulletin should be established and published to allow WURA members to submit items for potential inclusion. Content should be relevant, relate directly to the WURA membership and include regular reports from the WURA Executive and WURA Committees, as well as upcoming events.
3.4 To provide an ongoing digital archive of WURA communication (Executive, Committee, e-Bulletin, and so forth). WURA needs an archive for Executive and Committee Minutes, Reports, the WURA Newsletter, the WURA e-Bulletin, website snapshots, and so forth. The Communications Committee shall be responsible for ensuring the creation and maintenance of this Archive.
3.5 To promote the Benefits of WURA membership.
3.6 In all matters, the Communications Committee shall report to the WURA Executive.
Approved by the Communications Committee -- 9 March 2022.
Approved by the Executive -- 13 April 2022.