University buildings will undergo a Zone and Flow Analysis, to ensure measures are taken to enable appropriate physical distancing and implement health and safety recommendations. The Zone and Flow Analysis will be coordinated by Facility Services and Health and Safety, in consultation with the applicable Faculty or department representatives, to determine the required measures to be implemented within work areas. The zone and flow analysis process is described below.
Workspaces and assembly areas (zones) will be evaluated for maximum occupancy limits and physical distancing measures.
Consideration will be given to adjustments to the zones, such as:
- Movement of individual workstations/furniture (desks, lab benches, cubicles, seating) to ensure they are a minimum of 2 metres (6 feet) apart
- Geometric design (checkerboard pattern of workstations to eliminate face to face interactions, even if 2 metres apart).
- If movement of workstations/furniture cannot provide appropriate physical distancing, analyze other means such as;
- using every other workstation,
- relocation of workstations to other (unoccupied) areas;
- modification of work schedule (e.g. alternating days in the workspace, sanitization in between use)
- area closed off for use
- Barriers to be installed where physical distancing cannot be maintained, such as front-line, transactional, and customer-service areas.
Where movement or modification of workstations/furniture cannot be implemented to maintain physical distancing, Facility Services will work with the Health and Safety office to determine the appropriate measures to be taken. The procurement of barriers or other zone-related control measures will be coordinated through Facility Services.
Washroom protocols and the maximum occupancy will be posted at the washroom entrance. Smaller washrooms in which physical distancing cannot be maintained will be considered as single use. Where possible, paper towels should be used upon exiting the washroom, and a garbage receptacle placed near the door for disposal of paper towels. Air hand dryers will be taken out of service.
Elevator protocols and maximum capacity will be posted. If the elevator allows for more than one occupant, floor markings will be placed to indicate the appropriate spacing, as well as on the floor in the waiting area to enter the elevator. Individuals waiting to enter the elevator must allow the exiting person to pass by before proceeding onto the elevator.
Staircases will be evaluated for physical distancing requirements and traffic flow patterns. Staircases that do not allow for bi-directional flow will be designated as one-way traffic (Up or Down) and appropriate signage will be posted. In the event of an emergency, any exit stairwell may be used to leave the building, regardless of directional signage posted.
As part of the zone and flow analysis, classrooms will be evaluated for physical distancing and maximum occupancy. Adjustments will be made to seating to consider physical distancing and geometric design. Floor decals will be placed in the corridor used to enter the classroom.
Other Event / Gathering Spaces
As part of the zone and flow analysis, event spaces will be evaluated for physical distancing and maximum occupancy. Approved events must follow the provincial guidelines for physical distancing and maximum number of people.
Common Areas (Meeting Rooms, Kitchenettes, Lunch & Break Rooms)
Common areas will be assessed as part of the zone analysis, to minimize the risk/spread of infection. Considerations include:
- space closed for use (eliminate the risk)
- space modified to promote physical distancing (e.g. seating/furniture removed to maintain 2 m distance, geometric design [checkerboard pattern])
- maximum capacity limits posted
- protocols for use of the space are posted (e.g. limit the number of individuals, post the maximum capacity, physical distancing, and cleaning/disinfection procedures for use, including shared equipment such as microwaves, fridges, cutlery, water coolers, etc.).
Campus buildings will be evaluated to assess directional flow and traffic patterns. Considerations will include:
- Designated entrances and exits
- Reduced/limited amount of approved entry points
- Controlled access (fob) entry points to buildings and work spaces, where possible
- Traffic flow directions/signage along foot paths, corridors, staircases, and main paths such as entrances and exits
- Standardized signage is available for use in individual work spaces, common areas, and floor markings to indicate 2 metre spacing for anticipated queues
- Accessible traffic pathways remain free of obstructions
- Emergency egress from the work space / building will be evaluated.
Fire Safety / Emergency Evacuation
Consideration will be given to fire safety and emergency evacuation during the Zone and Flow Analysis:
- Fire doors / separations should not be propped open, unless they automatically release and close upon a fire alarm
- Emergency exits and means of egress must remain clear and free of obstructions
- Emergency equipment (fire extinguishers, fire detection, pull stations) must remain clearly visible and not obstructed by signage or barriers.
In the event of a fire alarm:
- Proceed to the nearest exit, maintaining physical distancing of 2 metres from others, if possible
- Wear a non-medical mask or face covering to exit the building, if readily available
- Use any stairwell to exit the building, regardless of directional signage posted
- Once outside, move to a safe area away from the building and maintain physical distancing from others, where possible.