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Student Event Planning

The University of Windsor recognizes that student events and activities are an essential component of campus life. The information provided here is intended to help student groups plan and execute fun, entertaining and well-attended events while minimizing the various risks associated with hosting an event.

The following University of Windsor policies are applicable across campus in addition to those set by University divisions, departments, and student governments. Students and student groups are encouraged to review the following documents to ensure that they are informed about all applicable requirements.

Catering Services Policy (link to Food Services website) – For guidelines and procedures regarding the planning and coordination of all student events held on campus contact Catering Services at ext. 3276 or 3277 or

Campus Alcohol Policy – Rules and regulations regarding the use of alcohol during events on and off-campus.

Event Planning Guide for Students – A planning guide offering general best practices for event planning.

Event Planning Protocol for Students - A guide to the event approval process.

Human Rights Policy (link to OHREA website) – Policy detailing the protection and rights of faculty, staff and students within the University of Windsor community.

Planning Accessible Events Checklist -- Quick reference tool providing information on how to make your meeting/event inclusive and accessible for everyone attending.

Planning Your Event

Download the Event Planning Guide for Students.

Download the Event Planning Protocol for Students.