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FAQ: For Faculty & Staff

Coronavirus, COVID-19 Related

As a UWindsor employee, how do I report COVID-19-related illness, infection or testing?

This linked document outlines some common questions and answers regarding:

  • General tips on protecting yourself and other from COVID-19 infection;
  • Employee responsibilities for reporting COVID-19-related illness, infection or testing; and
  • Employee privacy with respect to illness and health information. 

More information on the University’s response to COVID-19 can be found at www.uwindsor.ca/coronavirus. If you have any further questions or concerns, please contact:

  1. Your Supervisor
  2. Your Joint Health and Safety Representative (member listing at www.uwindsor.ca/safety/committees
  3. A member of the Health and Safety team by email at safety@uwindsor.ca
Do I need to wear a mask?

Effective July 27, 2020, the University of Windsor will require individuals to wear a non-medical mask or face covering when entering and exiting all campus buildings and in common spaces where physical distancing may be difficult (entrances, exits, hallways, stairwells, lounges, washrooms and elevators).

Procedures

  1. All members of the University of Windsor community shall take responsibility for a safe and healthy campus environment.  Accordingly, everyone should follow, uphold and communicate this policy.
  2. All individuals are required to wear a non-medical mask or face covering when entering all campus buildings.
  3. All individuals are required to wear a non-medical mask or face covering when in common spaces where physical distancing may be difficult, such as entrances/exits, stairwells, hallways, lounges, washrooms and elevators.
  4. No individual shall be required to provide proof of any of the exemptions set out in the exemption section of this policy.
  5. Signs at building entrances to campus buildings shall indicate masks are required upon entry.
  6. There will be a communication regarding this policy.  The communication shall include information on best practices, public health advice and applicable legislation.
  7. All workers will be provided with a non-medical mask or face covering and instructions on how to properly wear, care for and dispose of the mask.
  8. Breaches of this Policy may result in disciplinary action. Violations under any current public health order, city bylaw or provincial legislation are also subject to charges and fines.

 

One of my employees has reported a COVID-19-related illness, infection, or testing. What should I do?

This linked document outlines some common questions and answers regarding:

  • Supervisor responsibilities for reporting an employee’s COVID-19-related illness, infection, or testing;
  • maintaining employee privacy with respect to illness and health information;
  • Supervisor response measures after an employee report of a possible or confirmed case of COVID-19. 

More information on the University’s response to COVID-19 can be found at www.uwindsor.ca/coronavirus. If you have any further questions, please contact a member of the Health and Safety team by email at safety@uwindsor.ca.

Should staff or faculty with flu-like symptoms come on to campus?

Those with flu- or cold-like symptoms should stay at home. Staff should report to their supervisors or managers, while faculty connect with their department head.

What are the symptoms of novel Coronavirus?

Those who are infected with COVID-19 may have little to no symptoms. You may not know you have symptoms of COVID-19 because they are similar to a cold or flu.

Symptoms can include:

  • Cough
  • Shortness of breath or difficulty breathing
  • Fever
  • Chills
  • Muscle pain
  • Sore throat
  • New loss of taste or smell

This list does not contain all possible symptoms. The Windsor-Essex County Health Unit maintains a listing of COVID-19 symptoms at www.wechu.org/cv/about.

Symptoms may take up to 14 days to appear after exposure to COVID-19. This is the longest known incubation period for this disease.

Should you experience these symptoms, avoid contact with others and follow up with your health care professional by phone in advance of attending a clinic or hospital. Registered students can visit either Student Health Services on campus or an off-campus walk-in clinic. Staff and faculty can follow up with their family physician or a local walk-in clinic. Alternatively, contact the Windsor-Essex County Health Unit or Telehealth Ontario at 1-866-797-0000.

What can I do to protect myself?
  • Stay at home unless you must go to work and avoid all non-essential trips in your community
  • Do not gather in groups
  • When away from home, practice physical distancing including avoiding crowded places and non-essential gatherings; avoiding common greetings, such as handshakes; and keeping a distance of at least 2 metres (6 feet) from others
  • Practice proper hygiene including washing your hands regularly for at least 20 seconds with soap and water or an alcohol-based hand sanitizer; coughing or sneezing into a tissue or the bend of your arm; and avoiding touching your eyes, nose or mouth with unwashed hands
  • Regularly clean high-touch surfaces such as phones, electronics, door handles, tabs, toilets, etc using regular household cleaners or diluted bleach according to the label directions

If you are experiencing cold- or flu-like symptoms stay home and isolate for 14 days. Contact your health care professional, Telehealth Ontario at 1-866-797-0000 or Windsor Essex County Health Unit. Students can also contact Student Health Services. For students living in residence please email resservices@uwindsor.ca to let them know.

General FAQs

What is happening with SETs for the Intersession Summer 2020 semester?

The University’s standard implementation of Student Evaluations of Teaching (SETs) has been reinstated for Intersession Summer 2020, in keeping with Senate policy, using the standard online tool that is always used for courses that are offered without face-to-face instruction. Faculty are welcome to contextualize SET score data as part of regular performance review processes.

What mental health and other wellness supports are available to faculty and staff?

It is normal for events such as the COVID-19 pandemic to affect our mental health. It is natural to feel confused, sad, anxious, afraid and experience increased levels of stress. We all react to crisis situations in different ways; please make use of the mental health and other wellness resources below to help you take care of yourself and your family during these unprecedented times.

Employee and Family Assistance Program (EAFP)

Delivered by Morneau Shepell, an outside employee support solution provider, the EFAP offers professional counselling and information services to University employees and their eligible immediate family members. There is no referral required by the University or by a physician/counsellor. All calls are private and confidential to Morneau Shepell and no individual information is shared with the University.

To access the service contact Morneau Shepell at: 1-800-387-4765 (toll free number), 1-877-338-0275 (TTY Service). Visit the Morneau Shepell website to learn more about the services provided to employees and their families (if prompted to log in please enter University of Windsor).

Wellness Webinars

Current Webinars: The campus community is invited to participate in the webinars offered through the Department of Human Resources, Organizational Development and Training. Pre-registration is required. Learn about current offerings and register

Materials from past Webinars: Download the materials from the Mental Health and Home Office Ergonomics offered in April-May, 2020.

Wellness E-Digest

View the current and past editions of the Workplace Wellness E-Digest which connects employees to relevant articles on a variety of wellness topics including COVID-19 related topics.

Other Resources

Emotional Wellbeing During the Covid-19 Pandemic

Tips for Working Remotely During the COVID-19 Pandemic

Will Student Accessibility Services be invigilating Intersession Summer 2020 exams?

The University is delivering the vast majority of its Intersession Summer 2020 courses, including their final exams, online. Therefore, SAS will not be administering nor invigilating exams in person during the semester. Staff are committed to working with students and faculty to ensure accommodations are met. 

As plans unfold from the President's Office for Fall 2020, Student Accessibility Services will assess the need to adjust services.

 

Will the circumstances surrounding COVID-19 be taken into account in promotion and tenure decisions?

Faculty concerned about the interruption the COVID-19 pandemic may have on their tenure and promotion should take note of clause 12:05(e) of the collective agreement. The clause allows a member to request an extension of the tenure clock if through serious illness, family circumstances, or extraordinary circumstances, they have been adversely affected.

Learning Technologies

What tools can I use to communicate virtually with my students?
  1. The Blackboard Collaborate Virtual Classroom is a tool in every course shell that offers real-time, synchronous virtual meetings, including audio, video, chat, and presentation tools. These can be used to hold office hours and other meetings with students. Instructions for how to use the Virtual Classroom can be found by clicking here.
  2. Other tools in Blackboard Learn including announcements, email, messages and discussion boards allow for text-based communication with students. Instructions for a variety of means of communication are available here.
  3. Teams (available through Microsoft Office 365) allows you to set up synchronous private or group meetings with your students, and includes file-sharing. Instructions for setting up a meeting in Teams.

 

Other Campus Services

What are the Course Material Order deadline dates?

Class start

Deadline

July

April 30

Fall

June 15

Winter

October 15

 

Student Experience and Support

Are there resources that can help students become familiar with online learning?

Tutorials for you and your students on how to use the Virtual Classroom have been made available in your course sites.  You will notice a new item in the left menu called “Virtual Classroom Tutorial” and that is where quick information on how to use the virtual classroom can be found. (If you are missing this tutorial, please login and submit a ticket to www.uwindsor.ca/bbhelp and indicate which course(s) you wish the tutorial to appear in).  If you wish to suppress the tutorial from the menu, hover over the edit chevron icon to the right of that item, and you will see the option to “Hide Link.”

There is also a wiki page that will help students get started on common tools, such as discussion boards, journals, assignments and tests. In addition, all active students have access to a Student Orientation Blackboard Course site that provides a tutorial to practice submitting an assignment, completing an online test and completing a survey.

We are working to set up more opportunities and programs that will engage students with virtual learning over the course of the next few weeks: there will be more information about these programs in the weeks to come.

Teaching Online

Can I use Blackboard tests to replace high-stakes proctored exams?

This is not advised!  While Blackboard Tests offer 17 different types of questions and is a very useful for tests and shorter exams, it is not designed to replace long or proctored exams. If you do use the test tool, we encourage you to break the exam into multiple components to reduce the chances that students will run into technical problems. Also, note that only 5 out of the 17 types of questions that can be done on a mobile device, which may be what your students are using.

The University of Windsor is working to provide technology solutions to support examinations, including exam management tools that allow for more nuanced and advanced testing procedures, and online proctoring where appropriate. These technologies, however, are only part of the academic integrity equation. Additional resources can be found at http://mediawikibe.uwindsor.ca/wiki/index.php/Academic_Integrity_at_UWindsor.

 

 

How do I ensure Academic Integrity?

As in-person proctored exams are not being held for the Intersession Summer 2020 and Fall 2020 semesters, many instructors are raising concerns about academic integrity. Some key strategies for mitigating cheating include the following: designing assignments that are difficult to plagiarize; building collaboration and research into the assignment design; ensure expectations are clear; and explain the value of academic integrity to students. One way to do this is through Academic Honour Codes.

For further information about fostering Academic Integrity in a range of assessments, please see the Fostering Academic Integrity page.

How do I grade online?

How you grade online will depend on the assessments you’ve chosen, whether you have GAs or TAs to help you, and your preferred workflow. If you are using Blackboard tests, all of the objective questions (multiple choice, T-F, fill in the blank, calculated, etc.) will be graded automatically.

Online assignments can be graded inline, using Blackboard’s annotation and feedback tool. If you have created and applied a rubric for the assignment, it will also be available in this area. Any grades submitted here will automatically populate the grade centre. 

Assignments can also be downloaded and assessed outside of Blackboard – but do note that only the grades can be uploaded in bulk. Individual feedback would need to be uploaded individually. 

For assessments not directly linked to Blackboard tools, you can also manually create columns in the Grade Centre, and upload grades from a spreadsheet to share with students.

 

How do I move my lectures online?

When deciding how to share course content, there are a number of factors to keep in mind.  First, is it critical to hold the classes as synchronous lectures, or can you post the materials online for asynchronous viewing?

If you decide to hold lectures, you can use the Virtual Classroom, a tool available in every course site. MS Teams is also available. Note, however, that students’ access to technology and internet connections might make it difficult for some of them to attend, so you may prefer to record sessions in advance and let students watch on their own schedule. This can help mitigate technical problems and ensure that all students can access the materials.

You can also use PowerPoint to pre-record your lectures

Please note that video and audio files should not be uploaded directly into Blackboard as they cause a huge load on the systems and when students try to download them, they could time-out!   Wherever possible, however, we encourage you to keep your solutions as simple and as low-tech as possible. Information about large files and how to manage them can be found here.

 

 

What are Academic Honour Codes and why should I use them?

Academic Honour Codes can mitigate academic dishonesty by enlisting student support in the creation and maintenance of a culture of academic integrity.  Research indicates that where honour codes are employed, students are more likely to see themselves as part of a community founded on trust, mutual recognition and support (McCabe, Trevino, & Butterfield, 2001). Because they value the privileges that arise from this type of community over a culture where compliance to rules is enforced only through punishment, they are less likely to succumb to the temptations to cheat.

An academic integrity code may be as simple as having students attach a verification that an assignment or test they are submitting is their own original work, or it may be used in the context of an overall course, or across the institution.  For sample wording that you can use for Academic Honour Codes, please see the Fostering Academic Integrity page.

What options do I have for assessment?

As there will be no formal in-person proctored exams in either Intersession/Summer or Fall, courses that have relied on these types of traditional assessments will need to consider alternatives. Fortunately, there are many ways that students can demonstrate their achievement of learning outcomes. Please see the Exams and Alternate Assessments During Disruptions page for some ideas.

 

 

University Operations Related

Classes are going to be delivered through alternative means, but will the University be open and running?

To ensure the health and safety of our campus community during the COVID-19 pandemic, the University of Windsor is currently operating on an essential-services only model. Campus buildings are closed, but the University continues to operate with some employees working on campus and others working remotely. Even though the faculty and staff that support your learning are not physically on campus, they are committed to your success and are available to you remotely. 

What is the University’s position regarding on-campus activity while it is operating in essential-service only mode?

With the University of Windsor operating on an essential-services only model, some employees will be required to continue working on campus while others will be asked to work remotely.

The following have been identified as some essential services areas:

  • Student Health Services
  • Campus Community Police
  • Energy Conversion Centre
  • Critical research activities
  • Central Animal Care Facility
  • Facility Services
  • Food Services
  • Financial Services
  • Human Resources
  • Information Technology Services
  • Office of the Registrar
  • Residence Services
  • Senior Administration

Managers and supervisors with responsibilities for essential services areas will be identifying individuals and positions within those areas who will be required to continue to report to work and will work with those employees on scheduling and discuss any other matters that may arise.

Which departments at the University are considered essential services?

With the University of Windsor operating on an essential-services only model, some employees will be required to continue working on campus while others will be asked to work remotely.

The following have been identified as some essential services areas:

  • Student Health Services
  • Campus Community Police
  • Energy Conversion Centre
  • Central Animal Care Facility
  • Facility Services
  • Food Services
  • Financial Services
  • Human Resources
  • Information Technology Services
  • Residence Services
  • Senior Administration

Managers and supervisors with responsibilities for essential services areas will be identifying individuals and positions within those areas who will be required to continue to report to work and will work with those employees on scheduling and discuss any other matters that may arise.

 

Academic, Class-Related

I am a student in a health care setting off-campus. Are there additional precautions I should take?

For our students who are doing placements in health care settings, the Faculty of Nursing and the Schulich School of Medicine and Dentistry are in consultation with the University’s various health care partners. In the event any action or precautions are to be taken concerning Cornavirus, students in these programs will be advised promptly by their program administrators or by their placement organization. While on clinical placements, University of Windsor students will be provided with the appropriate personal protective equipment (PPE) in accordance with Health Canada.

If I’m sick and I can’t hand in an assignment on time or participate in one of my online exams, am I required to get a note from my doctor?

For Intersession Summer 2020, all students (except those in the JD and Dual JD) are asked to use the online tool to report illnesses. This interface has been built to streamline the reporting process given the potential for many illnesses this semester.   

If you are ill and will be unable to complete an assignment on time or to take an exam for a specific course:    

  • On your Student Homepage, click the Alternate Grade/Illness Noticetile   
  • Select the Intersession Summer 2020term  
  • Click the Report Illnessbutton next to the relevant course   
  • From there, follow the instructions on the screen  

A full “how-to” is available here.  This tool will be open for use May 26 - August 29, 2020.   

The interface will communicate to your department that you are unable to complete an assignment or take an exam for the identified course, and your department will pass that information on to the instructor.   

For the Intersession Summer 2020 semester, you will only need to use the interface to self-report. You will not need to submit a medical note to indicate an illness of any kind.  The process of establishing accommodations will be managed by instructors as is the normal procedure.    

This process will be in place through August 29, 2020. After this date, please contact your instructor as you normally would.  

Residence-Related

I live in residence and think I may have flu-like symptoms. What should I do?

If you experience flu-like symptoms while living in residence, please contact your doctor and email Residence Services at: resservices@uwindsor.ca. You may want to purchase the following items to keep on hand as a precautionary measure:

  • Over-the-counter medication to reduce aches and fever (e.g., acetaminophen or ibuprofen)
  • Cough medicine and throat lozenges
  • Any prescription medicines you take
  • A thermometer (non-mercury)
  • Tissues
  • Hand sanitizer (should contain at least 60% alcohol)
  • Disinfecting wipes or cleaning products to clean your shared and personal space
  • A water canteen or bottled water, and juice

Travel-Related

I am a University of Windsor student who is coming to UWindsor for the first time; or, I am returning to my studies and I’m from a region where there are higher incidences of the Coronavirus BUT I do not have any flu-like symptoms. What should I do?

The Government of Canada has put in place an emergency order under the Quarantine Act. It applies to all travellers arriving in Canada. Its purpose is to slow the spread of COVID-19 in Canada. Failure to comply with this order is an offence under the Quarantine Act.

I am a UWindsor student, staff, or faculty member planning to travel in the coming days or weeks. What should I do?

An official global travel advisory and pandemic COVID-19 travel health notice are in effect. The Government of Canada advises against all non-essential travel until further notice. The University supports this position and has suspended all non-essential travel for University-related business. If you are required to travel for essential University-related business, you are required to get approval for such travel from your Dean (faculty) or your supervisor (staff).

For personal travel, students, staff and faculty should carefully review the Government of Canada’s travel advisory website travel.gc.ca/travelling/advisories. Careful consideration should be given to these travel advisories. In some cases, travel and health insurance can be impacted and voided if you travel to regions that have been deemed Non-Essential or where there is an Avoid All Travel advisory. 

It is important to consult with your health insurance provider before travelling to confirm coverage.

For many students, staff and faculty, out of country health coverage is provided by Green Shield. Please consult their online information regarding Coronavirus.

I am affected by travel restrictions and cannot return to Canada. What should I do?

If you are a student and are unable to return to the University as a result of the travel restrictions, you should contact the Office of Student Experience (studentexperience@uwindsor.ca).

I have arrived in Windsor from travelling abroad. What should I do?

The Government of Canada has put in place an emergency order under the Quarantine Act. It applies to all travellers arriving in Canada. Its purpose is to slow the spread of COVID-19 in Canada. Failure to comply with this order is an offence under the Quarantine Act.

If you have just arrived in Windsor, and do not have any cold- or flu-like symptoms, you must quarantine without delay for 14 days. This is mandatory.

If you are Canadian or a permanent resident, and you have symptoms consistent with COVID-19, you may still enter Canada by land, rail or sea. If you have arrived in Windsor under these conditions, you must isolate without delay for a minimum of 14 days. This is mandatory.

For full information, review the Government of Canada Coronavirus website. It outlines the arrival process, the mandatory quarantine/isolation requirements as well as compliance enforcement.

If you have or develop cold- or flu-like symptoms during your mandatory isolation or quarantine period, contact Telehealth Ontario at 1-866-797-0000 or the Windsor-Essex County Health Unit at 519-258-2146 ext. 1420 for direction. Registered UWindsor students can also contact Student Health Services.   

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