The University of Windsor has moved to an “essential service only” model. Learn More.

FAQ: For Faculty & Staff

General FAQs

I am feeling heightened levels of stress and/or anxiety. Where can I find mental health resources and support?

To find resources and supports to help take care of your wellness visit these sites dedicated to information about how to care for yourself as well as many virtual services available to you, including some which are accessible 24/7:

*Note: Resources are currently and continually being updated to reflect all service changes and new offerings.

Student Counselling Centre remains open for video and phone appointments and free 24/7 talk and text counselling is available for all students through the My Student Support Program (MySSP).

What is happening with SETs for the Intersession Summer 2020 semester?

The University’s standard implementation of Student Evaluations of Teaching (SETs) has been reinstated for Intersession Summer 2020, in keeping with Senate policy, using the standard online tool that is always used for courses that are offered without face-to-face instruction. Faculty are welcome to contextualize SET score data as part of regular performance review processes.

Will Student Accessibility Services be invigilating exams this semester?

The University is delivering the vast majority of its Intersession Summer 2020 courses, including their final exams, online. Therefore, SAS will not be administering nor invigilating exams in person during Intersession Summer 2020. Staff are committed to working with students and faculty to ensure accommodations are met. 

As plans unfold from the President's Office for Fall 2020, Student Accessibility Services will assess the need to adjust services.

 

Will the circumstances surrounding COVID-19 be taken into account in promotion and tenure decisions?

Faculty concerned about the interruption the COVID-19 pandemic may have on their tenure and promotion should take note of clause 12:05(e) of the collective agreement. The clause allows a member to request an extension of the tenure clock if through serious illness, family circumstances, or extraordinary circumstances, they have been adversely affected.

Teaching Online

Are there resources that can help students become familiar with online learning?

Tutorials for you and your students on how to use the Virtual Classroom have been made available in your course sites.  You will notice a new item in the left menu called “Virtual Classroom Tutorial” and that is where quick information on how to use the virtual classroom can be found. (If you are missing this tutorial, please login and submit a ticket to www.uwindsor.ca/bbhelp and indicate which course(s) you wish the tutorial to appear in).  If you wish to suppress the tutorial from the menu, hover over the edit chevron icon to the right of that item, and you will see the option to “Hide Link.”

There is also a wiki page that will help students get started on common tools, such as discussion boards, journals, assignments and tests. In addition, all active students have access to a Student Orientation Blackboard Course site that provides a tutorial to practice submitting an assignment, completing an online test and completing a survey.

We are working to set up more opportunities and programs that will engage students with virtual learning over the course of the next few weeks: there will be more information about these programs in the weeks to come.

Can I use Blackboard tests to replace high-stakes proctored exams?

This is not advised!  While Blackboard Tests offer 17 different types of questions and is a very useful for tests and shorter exams, it is not designed to replace long or proctored exams. If you do use the test tool, we encourage you to break the exam into multiple components to reduce the chances that students will run into technical problems. Also, note that only 5 out of the 17 types of questions that can be done on a mobile device, which may be what your students are using.

The University of Windsor is working to provide technology solutions to support examinations, including exam management tools that allow for more nuanced and advanced testing procedures, and online proctoring where appropriate. These technologies, however, are only part of the academic integrity equation. Additional resources can be found at http://mediawikibe.uwindsor.ca/wiki/index.php/Academic_Integrity_at_UWindsor.

 

 

How do I ensure Academic Integrity?

As in-person proctored exams are not being held for the Intersession Summer 2020 and Fall 2020 semesters, many instructors are raising concerns about academic integrity. Some key strategies for mitigating cheating include the following: designing assignments that are difficult to plagiarize; building collaboration and research into the assignment design; ensure expectations are clear; and explain the value of academic integrity to students. One way to do this is through Academic Honour Codes.

For further information about fostering Academic Integrity in a range of assessments, please see the Fostering Academic Integrity page.

How do I get started teaching online?

The first step is to consider how you will communicate with your students in an online environment. These are stressful times, and students will likely be quite anxious, and will appreciate hearing from you and what your plans for the course are as soon as possible. Even if your course is not fully re-developed yet, it’s helpful to send out an announcement to students to reassure them, let them know generally what to expect, and when you expect to have more details. To do this, you can use the Announcements tool and remember to select “Not Date Restricted” and “Send a copy of this announcement immediately” so it will arrive in their inbox.

Once you have established communication, there are a range of options for delivering content and developing assessment plans. Please see the FAQs below and Disruptions to Class help wiki for more details.

How do I grade online?

How you grade online will depend on the assessments you’ve chosen, whether you have GAs or TAs to help you, and your preferred workflow. If you are using Blackboard tests, all of the objective questions (multiple choice, T-F, fill in the blank, calculated, etc.) will be graded automatically.

Online assignments can be graded inline, using Blackboard’s annotation and feedback tool. If you have created and applied a rubric for the assignment, it will also be available in this area. Any grades submitted here will automatically populate the grade centre. 

Assignments can also be downloaded and assessed outside of Blackboard – but do note that only the grades can be uploaded in bulk. Individual feedback would need to be uploaded individually. 

For assessments not directly linked to Blackboard tools, you can also manually create columns in the Grade Centre, and upload grades from a spreadsheet to share with students.

 

How do I move my lectures online?

When deciding how to share course content, there are a number of factors to keep in mind.  First, is it critical to hold the classes as synchronous lectures, or can you post the materials online for asynchronous viewing?

If you decide to hold lectures, you can use the Virtual Classroom, a tool available in every course site. MS Teams is also available. Note, however, that students’ access to technology and internet connections might make it difficult for some of them to attend, so you may prefer to record sessions in advance and let students watch on their own schedule. This can help mitigate technical problems and ensure that all students can access the materials.

You can also use PowerPoint to pre-record your lectures

Please note that video and audio files should not be uploaded directly into Blackboard as they cause a huge load on the systems and when students try to download them, they could time-out!   Wherever possible, however, we encourage you to keep your solutions as simple and as low-tech as possible. Information about large files and how to manage them can be found here.

 

 

What are Academic Honour Codes and why should I use them?

Academic Honour Codes can mitigate academic dishonesty by enlisting student support in the creation and maintenance of a culture of academic integrity.  Research indicates that where honour codes are employed, students are more likely to see themselves as part of a community founded on trust, mutual recognition and support (McCabe, Trevino, & Butterfield, 2001). Because they value the privileges that arise from this type of community over a culture where compliance to rules is enforced only through punishment, they are less likely to succumb to the temptations to cheat.

An academic integrity code may be as simple as having students attach a verification that an assignment or test they are submitting is their own original work, or it may be used in the context of an overall course, or across the institution.  For sample wording that you can use for Academic Honour Codes, please see the Fostering Academic Integrity page.

What tools can I use for virtual communication with my students?
  1. The Blackboard Collaborate Virtual Classroom is a tool in every course shell that offers real-time, synchronous virtual meetings, including audio, video, chat, and presentation tools. These can be used to hold office hours and other meetings with students. Instructions for how to use the Virtual Classroom can be found by clicking here.
  2. Other tools in Blackboard Learn including announcements, email, messages and discussion boards allow for text-based communication with students. Instructions for a variety of means of communication are available here.
  3. Teams (available through Microsoft Office 365) allows you to set up synchronous private or group meetings with your students, and includes file-sharing. Instructions for setting up a meeting in Teams.

 

What will the University do to ensure that exams can be offered in a way that safeguards academic integrity?

Upholding academic integrity standards is the responsibility of everyone in the University of Windsor community. This requires a multi-pronged approach that includes pedagogical design, education of students, technology supports, and enforcement of standards. For the Fall semester, we are working to extend  technological solutions to support examinations, including exam management tools that allow for more nuanced and advanced testing procedures, and online proctoring where appropriate. However, these are only a part of the solution to this challenge. Additional resources can be found at http://mediawikibe.uwindsor.ca/wiki/index.php/Academic_Integrity_at_UWindsor.

University Operations Related

Classes are going to be delivered through alternative means, but will the University be open and running?

To ensure the health and safety of our campus community during the COVID-19 pandemic, the University of Windsor is currently operating on an essential-services only model. Campus buildings are closed, but the University continues to operate with some employees working on campus and others working remotely. Even though the faculty and staff that support your learning are not physically on campus, they are committed to your success and are available to you remotely. 

What is the University’s position regarding on-campus activity while it is operating in essential-service only mode?

With the University of Windsor operating on an essential-services only model, some employees will be required to continue working on campus while others will be asked to work remotely.

The following have been identified as some essential services areas:

  • Student Health Services
  • Campus Community Police
  • Energy Conversion Centre
  • Critical research activities
  • Central Animal Care Facility
  • Facility Services
  • Food Services
  • Financial Services
  • Human Resources
  • Information Technology Services
  • Office of the Registrar
  • Residence Services
  • Senior Administration

Managers and supervisors with responsibilities for essential services areas will be identifying individuals and positions within those areas who will be required to continue to report to work and will work with those employees on scheduling and discuss any other matters that may arise.

Which departments at the University are considered essential services?

With the University of Windsor operating on an essential-services only model, some employees will be required to continue working on campus while others will be asked to work remotely.

The following have been identified as some essential services areas:

  • Student Health Services
  • Campus Community Police
  • Energy Conversion Centre
  • Central Animal Care Facility
  • Facility Services
  • Food Services
  • Financial Services
  • Human Resources
  • Information Technology Services
  • Residence Services
  • Senior Administration

Managers and supervisors with responsibilities for essential services areas will be identifying individuals and positions within those areas who will be required to continue to report to work and will work with those employees on scheduling and discuss any other matters that may arise.

 

Academic, Class-Related

I am a student in a health care setting off-campus. Are there additional precautions I should take?

For our students who are doing placements in health care settings, the Faculty of Nursing and the Schulich School of Medicine and Dentistry are in consultation with the University’s various health care partners. In the event any action or precautions are to be taken concerning Cornavirus, students in these programs will be advised promptly by their program administrators or by their placement organization. While on clinical placements, University of Windsor students will be provided with the appropriate personal protective equipment (PPE) in accordance with Health Canada.

I am registered with Student Accessibility Services. Now that classes and exams will be delivered outside of the classroom, how will my accommodations be addressed in class and during exams?

Students with disabilities continue to work with their Disability Advisors to determine appropriate accommodations. Students are required to register each semester with their Advisor. Accommodation letters are prepared for students to send to their instructors.

Although exams will not be written on campus, Advisors are available to discuss options with Instructors. 

If I’m sick and I can’t hand in an assignment on time or participate in one of my online exams, am I required to get a note from my doctor?

For Intersession Summer 2020, all students (except those in the JD and Dual JD) are asked to use the online tool to report illnesses. This interface has been built to streamline the reporting process given the potential for many illnesses this semester.   

If you are ill and will be unable to complete an assignment on time or to take an exam for a specific course:    

  • On your Student Homepage, click the Alternate Grade/Illness Noticetile   
  • Select the Intersession Summer 2020term  
  • Click the Report Illnessbutton next to the relevant course   
  • From there, follow the instructions on the screen  

A full “how-to” is available here.  This tool will be open for use May 26 - August 29, 2020.   

The interface will communicate to your department that you are unable to complete an assignment or take an exam for the identified course, and your department will pass that information on to the instructor.   

For the Intersession Summer 2020 semester, you will only need to use the interface to self-report. You will not need to submit a medical note to indicate an illness of any kind.  The process of establishing accommodations will be managed by instructors as is the normal procedure.    

This process will be in place through August 29, 2020. After this date, please contact your instructor as you normally would.  

Coronavirus, COVID-19 Related

Do I need to wear a mask?

If you are NOT sick:

  • Wearing a non-medical mask or face covering while out in public is recommended when physical distancing of at least 2 metres (6 feet) can not be met. Refer to the Government of Canada’s guidelines on wearing non-medical masks and how to make your own.
  • Medical masks, including surgical, medical procedure face masks and respirators (like N95 masks) must be kept for health care workers and others providing direct care to COVID-19 patients
  • Wearing a non-medical mask or face covering is considered an added layer of protection. It has not, however, been proven to protect the person wearing it. You must also consistently and strictly adhere to the public health basics of physical distancing, handwashing and cough etiquette

If you are sick:

  • Surgical or medical procedure masks are recommended for COVID-19 patients in the home and for protection for those providing direct care to COVID-19 patients at home
  • N95 respirators must be reserved for healthcare workers and should not be used for caregiving at home
  • If medical masks are not available, non-medical masks or face coverings can be worn by the ill person and those providing direct care.
  • Strict hygiene and public health measures, including frequent hand washing and maintaining a physical distance of at least 2 metres, must also be adhered to.
  • If you must leave your home (i.e. to visit a health care practitioner), the same precautions apply. Also, remember to phone your healthcare provider’s office in advance of any physical visit.  
  • If you have symptoms, even if mild, stay home and avoid other people. For health services, registered students can contact either Student Health Services on campus or an off-campus walk-in clinic. Staff and faculty can follow up with their family physician or a local walk-in clinic.  Alternatively, contact the Windsor-Essex County Health Unit or Telehealth Ontario at 1-866-797-0000.
One of my employees has reported a COVID-19-related illness, infection, or testing. What should I do?

This linked document outlines some common questions and answers regarding:

  • Supervisor responsibilities for reporting an employee’s COVID-19-related illness, infection, or testing;
  • maintaining employee privacy with respect to illness and health information;
  • Supervisor response measures after an employee report of a possible or confirmed case of COVID-19. 

More information on the University’s response to COVID-19 can be found at www.uwindsor.ca/coronavirus. If you have any further questions, please contact a member of the Health and Safety team by email at safety@uwindsor.ca.

Should staff or faculty with flu-like symptoms come on to campus?

Those with flu- or cold-like symptoms should stay at home. Staff should report to their supervisors or managers, while faculty connect with their department head.

What are the symptoms of novel Coronavirus?

Those who are infected with COVID-19 may have little to no symptoms. You may not know you have symptoms of COVID-19 because they are similar to a cold or flu.

Symptoms can include:

  • Cough
  • Shortness of breath or difficulty breathing
  • Fever
  • Chills
  • Muscle pain
  • Sore throat
  • New loss of taste or smell

This list does not contain all possible symptoms. The Windsor-Essex County Health Unit maintains a listing of COVID-19 symptoms at www.wechu.org/cv/about.

Symptoms may take up to 14 days to appear after exposure to COVID-19. This is the longest known incubation period for this disease.

Should you experience these symptoms, avoid contact with others and follow up with your health care professional by phone in advance of attending a clinic or hospital. Registered students can visit either Student Health Services on campus or an off-campus walk-in clinic. Staff and faculty can follow up with their family physician or a local walk-in clinic. Alternatively, contact the Windsor-Essex County Health Unit or Telehealth Ontario at 1-866-797-0000.

What can I do to protect myself?
  • Stay at home unless you must go to work and avoid all non-essential trips in your community
  • Do not gather in groups
  • When away from home, practice physical distancing including avoiding crowded places and non-essential gatherings; avoiding common greetings, such as handshakes; and keeping a distance of at least 2 metres (6 feet) from others
  • Practice proper hygiene including washing your hands regularly for at least 20 seconds with soap and water or an alcohol-based hand sanitizer; coughing or sneezing into a tissue or the bend of your arm; and avoiding touching your eyes, nose or mouth with unwashed hands
  • Regularly clean high-touch surfaces such as phones, electronics, door handles, tabs, toilets, etc using regular household cleaners or diluted bleach according to the label directions

If you are experiencing cold- or flu-like symptoms stay home and isolate for 14 days. Contact your health care professional, Telehealth Ontario at 1-866-797-0000 or Windsor Essex County Health Unit. Students can also contact Student Health Services. For students living in residence please email resservices@uwindsor.ca to let them know.

Residence-Related

I live in residence and think I may have flu-like symptoms. What should I do?

If you experience flu-like symptoms while living in residence, please contact your doctor and email Residence Services at: resservices@uwindsor.ca. You may want to purchase the following items to keep on hand as a precautionary measure:

  • Over-the-counter medication to reduce aches and fever (e.g., acetaminophen or ibuprofen)
  • Cough medicine and throat lozenges
  • Any prescription medicines you take
  • A thermometer (non-mercury)
  • Tissues
  • Hand sanitizer (should contain at least 60% alcohol)
  • Disinfecting wipes or cleaning products to clean your shared and personal space
  • A water canteen or bottled water, and juice

Travel-Related

I am a University of Windsor student who is coming to UWindsor for the first time; or, I am returning to my studies and I’m from a region where there are higher incidences of the Coronavirus BUT I do not have any flu-like symptoms. What should I do?

The Government of Canada has put in place an emergency order under the Quarantine Act. It applies to all travellers arriving in Canada. Its purpose is to slow the spread of COVID-19 in Canada. Failure to comply with this order is an offence under the Quarantine Act.

I am a UWindsor student, staff, or faculty member planning to travel in the coming days or weeks. What should I do?

An official global travel advisory and pandemic COVID-19 travel health notice are in effect. The Government of Canada advises against all non-essential travel until further notice. The University supports this position and has suspended all non-essential travel for University-related business. If you are required to travel for essential University-related business, you are required to get approval for such travel from your Dean (faculty) or your supervisor (staff).

For personal travel, students, staff and faculty should carefully review the Government of Canada’s travel advisory website travel.gc.ca/travelling/advisories. Careful consideration should be given to these travel advisories. In some cases, travel and health insurance can be impacted and voided if you travel to regions that have been deemed Non-Essential or where there is an Avoid All Travel advisory. 

It is important to consult with your health insurance provider before travelling to confirm coverage.

For many students, staff and faculty, out of country health coverage is provided by Green Shield. Please consult their online information regarding Coronavirus.

I am affected by travel restrictions and cannot return to Canada. What should I do?

If you are a student and are unable to return to the University as a result of the travel restrictions, you should contact the Office of Student Experience (studentexperience@uwindsor.ca).

I have arrived in Windsor from travelling abroad. What should I do?

The Government of Canada has put in place an emergency order under the Quarantine Act. It applies to all travellers arriving in Canada. Its purpose is to slow the spread of COVID-19 in Canada. Failure to comply with this order is an offence under the Quarantine Act.

If you have just arrived in Windsor, and do not have any cold- or flu-like symptoms, you must quarantine without delay for 14 days. This is mandatory.

If you are Canadian or a permanent resident, and you have symptoms consistent with COVID-19, you may still enter Canada by land, rail or sea. If you have arrived in Windsor under these conditions, you must isolate without delay for a minimum of 14 days. This is mandatory.

For full information, review the Government of Canada Coronavirus website. It outlines the arrival process, the mandatory quarantine/isolation requirements as well as compliance enforcement.

If you have or develop cold- or flu-like symptoms during your mandatory isolation or quarantine period, contact Telehealth Ontario at 1-866-797-0000 or the Windsor-Essex County Health Unit at 519-258-2146 ext. 1420 for direction. Registered UWindsor students can also contact Student Health Services.   

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