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Faculty, Staff, and Student Event Policy

Any event offering food and/or beverages must be booked through Catering Services.  Contact Catering & Conference Services - Rana Chan ranachan@uwindsor.ca extension 3276 or Niklas Pizzolitto niklas.pizzolitto@uwindsor.ca extension 3277.  This is for all campus events, (including food being brought in for meeting, lunches, socials, dinners, etc.)

Sodexo Food & Catering Services is the sole authorized provider of food to the University campus. In the event that Catering Services is not able to meet the food requirements for an event, the Catering Services team will work with the event organizer to make the necessary arrangements including, but not limited to securing an external caterer compliant with WECHU food safety requirements.

Further, Ratified Student Groups when holding an event for Fundraising Purposes and Welcome Week on-campus BBQ events are exempt from the above.

Outdoor BBQ Event Booking Regulations

For all events:  any group wishing to book outdoor space with or without food/beverage must get approval from Catering Services (Rana Chan ranachan@uwindsor.ca extension 3276 or Niklas Pizzolitto niklas.pizzolitto@uwindsor.ca extension 3277) to reserve the space. Welcome Week Events is processed AFTER submitting a Welcome Week/Month Event Proposal Form and after receiving approval of the Event Proposal from the Welcome Week Committee.  Catering Services will verify with Facility Services to ensure that there are no outdoor projects taking place at that time or that no landscaping/underground cabling/water systems will be disturbed by the event and/or its equipment setup.

When booking space under canopy of CAW Student Centre without food, contact Mary Kuznik-Matos (CAWSC), ext 3235 or email marym@uwindsor.ca.

Options and Procedures for BBQ Events (Note that BBQs are the only self-operated food events allowed, including during Welcome Week).  All other food events must be fully catered by Catering Services:

  1.  Self Operated:
    1. Contact Catering Services to determine if space is available. For Welcome Week this is done AFTER Event Proposal has been accepted. For all other fundraising BBQs throughout the year, this must be done BEFORE the group advertises the event. If space is available, we will tentatively book it for you.
    2. Contact the Windsor Essex County Health Unit (519-258-2146) for health permit.
    3. Fill out all necessary forms from the Health Unit, submit to Health Unit and receive permit if approved.
    4. Bring the Health Unit permit to Catering Services Office and if all is in order the space booking will be confirmed.
    5. You are responsible for all aspects of running the event, including setup, serving, cleanup and proper safe food handling per the Health Unit regulations for proper refrigeration, cooking methods, food storage and clean running water for sanitizing hands and cooking utensils.
    6. Catering Services will not supply any food, staff or equipment.

    OR

  2. Catering Services Menu or special Welcome Week Food Menu.  Custom packages and student pricing available.  Contact Catering at ext. 3276 or 3277.