The University of Windsor is a signatory to Employment and Social Development Canada's Federal Contractors Program. It strives for fairness and equity in all academic career matters. All applicants for faculty positions at the University of Windsor can be confident that their applications will be treated fairly and equitably.
The University ensures that all employment equity procedures recommended by the Review Committee on Employment Equity (RCEE), as per Article 30 of the Faculty Collective Agreement, shall be followed by all AAUs and Libraries. These include:
- the Positive Action Plan relating to women and designated group members;
- all statutory obligations concerning employment equity;
- the provisions for advertising and interviewing;
- the use of Employment Equity/Procedures Assessors (EE/PAs) on appointments and renewal, tenure, and promotion committees; and
- the review of all appointment procedures and recommendations by the Presidential Commission on Employment Equity (PCEE).
About the PCEE
The Presidential Commission on Employment Equity was established by the Senate of the University of Windsor in November 1988 in accordance with the President's Four-Point Positive Action Plan for Achieving Equity in Hiring Women Faculty. Its mandate and membership was amended in 1992 to include the other designated groups, visible minorities, persons with disabilities, Aboriginal Peoples and sexual minorities. PCEE membership is approved by the President.
While accountable to the President of the University, the PCEE operates at present through the Office of Human Rights, Equity and Accessibility, providing recommendations to the Office of the Provost and Vice-President, Academic. Questions concerning the PCEE may be addressed to Director Kaye Johnson.
Please visit the PCEE subpage for further details.
Employment Equity/Procedures Assessors (EE/PAs)
The University of Windsor is one of a few universities that uses the services of academic volunteers known EE/PAs who monitor the equity procedures of academic appointment and renewal, tenure, and promotion committees and other special processes as listed in the University of Windsor Employment Equity Infrastructure. The EE/PA also promotes fairness and equity in all faculty appointments processes and academic decision-making.
The EE/PA monitors and ensures that the each committee follows procedures in fairness and equity. Listed below are AAU committees that require an EE/PA:
- Departmental Head Search
- AAU and Librarian Councils and Appointments
- Adjunct, Cross-Appointments (joint and hybrid), Limited-Term, Regular and Visiting
- Renewal, Promotion and Permanence Committee for University Librarian Member (RPPCULM)
- Renewal, Promotion and Tenure (RPT)
Listed below are University committees that require an EE/PA:
- Honourary Degrees
- Senate Steering
- Senior Academic and Administrative Searches
- Special Appointments - Emeritus/Emerita; Honorary Professor; and University Professor
- University Committee on Academic Promotion and Tenure (UCAPT)
- University Committee Renewal Promotion Permanence Library Members (UCRPPLM)
- University Review Committee on Faculty Workload (URCFW)
- University Review Committee on Librarian Workloads (URCLW)
The EE/PA reviews material related to any one of the above committees, which may include:
- Curricula Vitae (CVs)
- Letters of Reference
- Letters of Application
- Research Papers
- Statements of Teaching
- Nomination Forms
- Background Materials Related to the Nomination Forms
- Any other Related Materials Pertaining to a Particular Committee
- An EE/PA’s Role on an Appointment or Search Committee
When an EE/PA is a member of an Appointments or Search Committee, the EE/PA should ensure the following:
- Short-List Stage: That the Committee prepares a NUMERIC PRE-INTERVIEW GRID to rank all candidates according to the qualifications identified on the advertisement (e.g., research, teaching, etc.).
- Recommended Stage: That a NUMERIC POST-INTERVIEW GRID is used to evaluate each candidate based on new criteria used for the interview.
- Designated Group members and sexual minorities: That the committee pays close attention to identify applicants from the four designated group members (aboriginals, visible minorities, women and disabled persons) and sexual minorities. The EE/PA should ensure that the Appointments Committees gives consideration to applicants from the four designated groups and sexual minorities, such as assigning points on the pre-interview and post-interview grids for candidates from designated groups/sexual minorities.
Employment Equity Statement
In compliance with the provisions for advertising, all academic advertisements contain the employment equity statement:
The University of Windsor is a comprehensive research and teaching institution with more than 15,500 students. We are a welcoming community committed to equity and diversity in our teaching, learning, and work environments. In pursuit of the University's Employment Equity Plan, members from the designated groups (Women, Aboriginal Peoples, Visible Minorities, Persons with Disabilities, and Sexual Minorities) are encouraged to apply and to self-identify. If you need an accommodation for any part of the application and hiring process, please notify the Faculty Recruitment Coordinator. Should you require further information on accommodation, please visit the website of the Office of Human Rights, Equity & Accessibility. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
The University of Windsor has positive obligations when it comes to the five designated groups: Women, Aboriginal Peoples, Visible Minorities, Persons with Disabilities, and Members of Sexual Minorities.
- To be considered as a member of a certain designated group, a candidate must self-identify. The committee should not impose a designated group category on a candidate. If candidates do not self-identify in their initial application, they should be given an opportunity at some later point during the interview process to self-identify if they so choose.
- Where two candidates are deemed approximately equal, and one candidate is a non-Canadian designated group member and the other is a Canadian non-designated group member, the Canadian candidate takes priority.
- The Review Committee on Employment Equity (RCEE) will be identifying under-represented designated groups in specific AAUs, to which the following policy must be applied by the appointments committee. The under-representation data for the AAU must be obtained each year from the Office of Human Rights, Equity and Accessibility, as it may have changed from the year before.
When the difference between two candidates’ hiring grid scores is 8% or less of the total number of available points, the candidates are deemed to be approximately equal. In this event, the candidate who contributes to the employment equity hiring goals in one or more of the five designated groups must be recommended over the other candidate. For example, where the top-scoring candidate is not a member of an under-represented designated group and has scored 85 out of a possible 100 points, and the other candidate is a member of an under-represented designated group and has scored 79, the latter must be recommended over the former. The scoring difference here is only 6 percentage points, less than the 8% mandated in the University’s employment equity hiring goals.
Note: Candidates from under-represented designated groups do not receive extra points during the pre- and post-interview evaluation scoring. Whether an 8% spread exists is determined at the final stage of the search after the post-interview evaluation grid is completed.
How the Equity Program Works
The University of Windsor has a centralized hiring process that is monitored at two levels for fairness and equity in appointments:
- An EE/PA sits as a non-voting member of Appointment, Search, Renewal, Tenure and Promotion Committees, as well as other special committees, and monitors the equity process and provides assistance.
- The PCEE reviews all appointments procedures and recommendations. PCEE has been in effect for more than two decades. While accountable to the President of the University, the PCEE operates at present through the Office of Faculty Recruitment and Retention (OFRR), reporting to the Office of the Provost and Vice-President, Academic. Questions concerning the PCEE may be addressed to the Coordinator, OFRR.
In the first level, candidates are evaluated in two steps of the appointments process—the development of the short list and the selection of the recommended candidate. PCEE reviews the files of the short-listed candidates — the application letter, curriculum vitae, letters of reference, and evaluation grids. If there are no concerns, PCEE approves the candidates for interview. Appointments committees cannot interview candidates until they have received PCEE approval.
In the development of the short list, each candidate is assessed against the qualifications outlined in the advertisement. A pre-interview evaluation grid is created in advance of evaluating each candidate, systematically. Scores are assigned to the candidate for each qualification on the evaluation grid.
Designated group status at the University of Windsor is considered a qualification that diversifies the faculty and is part of the evaluation grid. Candidates who self-identify as a member of a designated group—women, visible minorities, sexual minorities, Aboriginal persons, and persons with disabilities—are assigned a score. These designated groups are considered in all faculties except the Faculty of Nursing where men, rather than women, are considered the underrepresented group.
In the selection of the recommended candidate, the appointments committee uses a post-interview evaluation grid to assess the candidate’s performance at the interview. Typically, the candidate’s performances in an academic presentation, a teaching demonstration, and the standardized interview questions with the appointments committee are evaluated. PCEE must approve the recommended candidate before the candidate’s name is brought to the AAU Council for vote. Once the AAU Council has approved the appointment, an offer can be made to the candidate.
Please contact the Faculty Recruitment Coordinator, Office of the Provost, ahead of the day of the meeting.
For more useful information on equity visit the Office of Human Rights, Equity and Accessibility website.
For further details regarding academic appointments, please visit the Academic Appointments Process section of this site.
The University of Windsor has recognized several staff members for their commitment to Employment Equity. To learn more about specific honourees, please consult our Employment Equity Awards page.