Ethical Recruitment Guidelines for Employers

We welcome and promote opportunities that provide safe, ethical, and meaningful work experiences for students and graduates. The following types of postings are generally approved:

• Paid employment – full-time, part-time, summer, contract, and temporary roles with established employers
• Co-op/Internship opportunities – approved by the Office of Co-operative Education & Workforce Partnerships
• On-campus jobs – including positions through the Ignite: Work Study Program or other university departments
• VIP-Community Service Learning Program opportunities – approved by Career Centre staff
• Volunteer roles – at non-profit or publicly funded organizations where:
  • The position is casual and does not replace paid employment
  • Scheduling is flexible and determined by the student
• Board/committee roles – that provide leadership and professional development experience
• Unpaid internships – only when they meet Ontario Ministry of Labour exemptions and follow CACEE’s Statement on Unpaid Internships

To protect students and uphold our ethical standards, we do not support postings or recruitment activities that fall under the following categories:

• Incomplete postings that do not include:
  • Employer name
  • Job title or description
• Roles requiring applicants to pay fees or make financial investments as a condition of employment
• Jobs primarily located in the employer or clients’ private residence
• Positions that are:
  • 100% commission-based or do not meet minimum wage standards
  • Part of multi-level marketing or pyramid schemes
  • Unpaid opportunities that do not adhere to the exceptions outlined by the Ministry of Labour and the CACEE Statement on Unpaid Internships.
  • Franchise or self-employment opportunities
  • Require students to promote or sell employer products or services on campus by leveraging their personal network, student directory, or other institutional resources
• Roles that involve:
  • Upfront costs (training, certification, admin fees) without full disclosure
  • Penalties or fees for early contract termination
  • Work that is deemed unlawful, misleading, or unsafe
• For-Profit Organizations are not permitted to post volunteer student positions

 

Volunteer experiences (local or international) that require a fee to participate must be pre-approved by the Career Centre Manager. Please email hire@uwindsor.ca.

The Office of Experiential Learning reserves the right to decline or remove any job posting or employer account at its sole discretion. This ensures that all opportunities shared with students align with our standards for safety, legality, and developmental value.

The Office of Experiential Learning reserves the right to suspend or permanently revoke access to the job board in cases of serious or ongoing concern. Employers with questions are encouraged to contact hire@uwindsor.ca.

The University of Windsor is committed to ensuring that all recruitment activities on campus comply with relevant legislation and ethical standards to protect the interests of our students, alumni, and employer partners. All recruiting organizations must adhere to the following:

• Co-operative Education and Work Integrated Learning Canada (CEWIL Canada) recruiting ethics
• Employment Standards Act of Ontario, including Ontario Ministry of Labour guidance on Unpaid Internships
• Ontario Human Rights Commission (OHRC)
• Accessibility for Ontarians with Disabilities Act (AODA) and associated regulations
• Freedom of Information and Protection of Privacy Act (FIPPA)
• CACEE Ethical Recruitment Guidelines, including the CACEE Statement on Unpaid Internship

The Office of Experiential Learning will actively monitor employer practices and will investigate concerns, and may remove postings at our discretion.

Third-party recruiters may post roles on behalf of client organizations, provided they meet the following criteria:

• Disclose the name of the client to University of Windsor staff. This will be kept confidential unless authorization is given to share
• If a duplicate position is submitted, preference will be given to the direct employer’s posting
• Upon request, recruiters must provide documentation verifying that they are authorized to recruit on behalf of the employer

All employers participating in on-campus or virtual recruitment activities must adhere to the following guidelines:

Booking & Event Coordination

• All on-campus tables, employer showcases, info sessions, and recruitment events (in-person or virtual) must be booked through Career Centre staff
• Table bookings in high-traffic areas require advance approval to comply with campus safety protocols and maximize student engagement
• Three weeks’ notice is recommended for event bookings
• All promotional content must align with The University of Windsor’s Inclusive and Accessible Recruitment Guidelines

Cancellations & Rescheduling

• If unable to attend a confirmed engagement, employers are expected to notify the Career Event staff as early as possible
• All cancellations for larger events and fairs must be given prior to the outlined cancellation date.  Refunds are not guaranteed for paid event registrations past these pre-determined dates

Prohibited Recruitment Activities

To protect the student experience and ensure a respectful recruitment environment, the following activities are not permitted:

• Entering classrooms, labs, or seminars without prior invitation by faculty or Career Centre staff
• Soliciting of faculty, staff, or senior administration
• Conducting unapproved recruiting in common areas such as eating spaces, lounges, the library, or study areas
• Posting employment advertisements in unauthorized locations or without Career Centre approval

For questions or bookings, please contact hire@uwindsor.ca.

The University of Windsor supports inclusive recruitment practices and expects our employer partners to operate in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

Employers are responsible for:

• Indicating in job postings that accommodations are available upon request
• Consulting with candidates requesting accommodation and providing adjustments that meet their needs
• Notifying successful candidates of your workplace accommodation policies