Pre-Clearance Process
The Faculty of Nursing will now be using SYNERGY GATEWAY VERIFIED INC. as the medical clearance agency. Basic information will be shared with our clinical agency partners (hospital and community agencies) for the purpose of arranging clinical placements and for the purpose of setting up electronic documentation. Information that will be shared includes name, email, student number and year in program to assist with setting up Synergy Gateway Verified Inc. accounts. You will receive an email to build an account with Synergy shortly. There are videos and information on how to book an appointment and upload documents once you log in and even a help desk if needed!
Students are responsible for making an appointment in order to be cleared prior to starting their clinical placements. This pre-clearance process is required every year - for most students, this takes place in the summer before entering the fall semester. See appointment deadline dates below for details.
Synergy requirement check off list. If you have checked off everything on this list then you are ready to make an appointment to have your documents reviewed. Please also review ERV below for more detailed information.
Synergy ERV Detailed Information:
IMPORTANT Synergy Clearance Changes
- School year-based clearance: This means that you will ONLY receive a pass if ALL your clearance documents expire on or after the LAST day of your consolidation date.
- 2025/2026 dates are the following:
- Year 4 - All documents must be valid unitl April 17th, 2026 regardless of what semester you do your placement
- Year 3 - All documents must be valid until May 6th, 2026
- Year 2 - All documents must be valid until May 22nd, 2026
- Year 1 - All documents must be valid until June7th, 2026
Mask Fit and Annual Police Clearance Information
Students will upload their original completed requirements / documents (immunizations, police clearance, etc.) to Synergy Gateway Verified Inc. Student will schedule a review appointment and the clearance nurse will review the documents within 48 hours of the scheduled appointment. A detailed email from Synergy will be sent giving the student a "pass" or "fail" status. If the student has "failed", this means there is something missing and/or incomplete, and the student will have to book one or more additional appointments until they receive a "pass" for clinical.Students will be charged a fee for each appointment. This is why it is important that students have all required documents ready for their first appointment.
Please note clearance deadlines, as follows
First year (year 1) BScN Collaborative Students
- You must be cleared by October 15, 2025. Appointments for first year students will be available after June 15.
Years 2, 3, and 4 BScN Collaborative Students
- Students doing their clinical in Fall 2025, Winter 2026 or Consolidation 2026 must be cleared by August 19, 2025.
- You may contact the clearance agency anytime after June 1 to book an appointment.
Nurse Practitioner (NP) Students
- Integrative Practicum Course (Spring/Summer 2025) - for students who did not take the fall or winter courses: You must be cleared by March 28, 2025.
- AHAD I/Therapeutics I Courses (Fall 2025): You must be cleared by August 19, 2025.
- AHAD II/Therapeutics II Courses (Winter 2026) - for students who did not take the fall courses: You must be cleared by November 18, 2025.
- Integrative Practicum Course (Spring/Summer 2026) - for students who did not take the fall or winter courses: You must be cleared by March 31, 2026
If you have questions, please contact:
Synergy Gateway Verified Inc. Helpdesk - 1st point of contact.
Helpdesk available on the Synergy site or login emails.
or
Susan Rotondi-Moore - 2nd point of contact.
srotond@uwindsor.ca
519.253.3000, x4918