Pre-Clearance Information and Forms

Pre-Clearance Process

The Faculty of Nursing will now be using SYNERGY GATEWAY VERIFIED INC. as the medical clearance agency. Basic information will be shared with our clinical agency partners (hospital and community agencies) for the purpose of arranging clinical placements and for the purpose of setting up electronic documentation. Information that will be shared includes name, email, student number and year in program to assist with setting up Synergy Gateway Verified Inc. accounts. You will receive an email to build an account with Synergy shortly. There are videos and information on how to book an appointment and upload documents once you log in and even a help desk if needed!

Students are responsible for making an appointment in order to be cleared prior to starting their clinical placements. This pre-clearance process is required every year - for most students, this takes place in the summer before entering the fall semester. See appointment deadline dates below for details.

Please read the Pre-clearance Process information sheet that contains detailed information on what is required for your clearance. 

Synergy ERV Information Forms:

Students will upload their original completed requirements / documents (immunizations, police clearance, etc.) to Synergy Gateway Verified Inc. Student will schedule a review appointment and the clearance nurse will review the documents within 48 hours of the scheduled appointment. A detailed email from Synergy will be sent giving the student a "pass" or "fail" status.  If the student has "failed",  this means there is something missing and/or incomplete, and the student will have to book one or more additional appointments until they receive a "pass" for clinical. 

Students will be charged a fee for each appointment. This is why it is important that students have all required documents ready for their first appointment.


Please note clearance deadlines, as follows

First year (year 1) BScN Collaborative Students

  • You must be cleared by September 30, 2024. Appointments for first year students will be available from September 3 to September 30, 2024.

Years 2, 3, and 4 BScN Collaborative Students

Students may contact the clearance agency anytime after June 1 to book an appointment.

  • If you are starting clinical in Spring 2024, including consolidation courses (and were not enrolled in clinical this past fall or winter), you must be cleared by March 28, 2024.
  • Most students: If you are starting clinical in Fall 2024, you must be cleared by August 19, 2024. 
  • YEAR 2 or 3: If you are starting clinical in Winter 2025 (and are not enrolled in this fall clinical), you must be cleared by November 18, 2024.
  • YEAR 4:  All 4th year students must be cleared by August 19, 2024.
  • If you are starting clinical in Spring 2025, including consolidation courses (and were not enrolled in clinical this past fall or winter), you must be cleared by March 31, 2025.

Nurse Practitioner (NP) Students

  • Integrative Practicum Course (Spring/Summer 2024) - for students who did not take the fall or winter courses: You must be cleared by March 28, 2024.
  • AHAD I/Therapeutics I Courses (Fall 2024): You must be cleared by August 19, 2024.
  • AHAD II/Therapeutics II Courses (Winter 2025) - for students who did not take the fall courses: You must be cleared by November 18, 2024.
  • Integrative Practicum Course (Spring/Summer 2025) - for students who did not take the fall or winter courses: You must be cleared by March 31, 2025

If you have questions, please contact:

Synergy Gateway Verified Inc. Helpdesk - 1st point of contact.
Helpdesk available on the Synergy site or login emails.

or

Susan Rotondi-Moore - 2nd point of contact.
srotond@uwindsor.ca
519.253.3000, x4918