Access Services and Course Reserves Clerk '7' in the Law Library

Employment Group List: 
Unifor 2458 Full-Time
Posting Type: 
Internal and External
Job Posting Number: 
Closing Date: 
01/06/2023 - 4:00pm


The Access Services and Course Reserves Clerk is responsible for performing circulation desk activities within the Law Library. In addition, this position provides ongoing management of the law library course reserves collection. 


  1. Checks books in and out, places and removes holds, determines, and changes loan periods, updates patron records, creates external borrower records per established policy.
  2. Answers patron enquiries and refers to a Reference Librarian or an Administrator as appropriate.
  3. Sells guest copy/print cards and issues receipts.
  4. Posts and processes overdue notices and fine reports.  Assesses and forgives fines.
  5. Tabulates circulation statistics and entry / exit statistics.
  6. Receives course materials list from the Faculty of Law; cross-references this list with the law library collection and requisitions the purchase of new materials required for the course reserves collection.
  7. Processes materials and packets for course reserves.
  8. Maintains the online examination databank.  This includes scanning exams into the computer, using computer software to create clean and readable copy of scanned exam, links files to the website.
  9. Other duties as assigned.


The successful candidate will have:

  • Previous library experience including knowledge and comprehension of integrated library systems, coding standards for holdings records, library classification systems and the ability to navigate online resources
  • A high level of proficiency with a variety of software applications including Word, Excel, TEAMS a windows operating environment, internet, and email
  • Experience with updating and maintaining databases


MS Word (Basic level), MS Excel (Basic level)                                                                                                 


  • Effective organizational, analytical, and problem-solving skills and along with the ability to make decisions
  • Ability to understand and apply policies and procedures
  • Ability to manage a variety of tasks in response to varying time pressures with shifting priorities and changing constraints
  • Ability to maintain a high level of accuracy
  • Ability to work independently and in a team environment
  • Ability to recognize and respond to problems, errors, or inconsistencies in database records as necessary
  • Excellent interpersonal skills including the ability to collaborate with the other colleagues in the department units to improve service
  • Willingness and aptitude to quickly learn and adapt to new technology
  • Effective written, verbal, listening and communications skills
  • Excellent interpersonal skills including a high degree of cultural competency

HOURS OF WORK:                                       

May – August:                 Monday – Friday: 8:30am – 4:30pm
September – April:          Monday – Thursday: 3:00pm - 11:00pm;
                                        Sunday: 1:00 pm - 9:00 pm


Rate of Pay: 
As per Schedule 'A' - Unifor 2458 FT Collective Agreement

If you need an accommodation for any part of the application and hiring process, please notify the Employment Coordinator at extension 4523. Should you require further information on accommodations, please visit the Office of Human Rights, Equity & Accessibility (OHREA).
Please note that the job postings are removed from this site by the end of business on the closing date listed on the posting. The University thanks all applicants for their interest, however, only those candidates considered for an interview will be contacted. Applications submitted through employment agencies will not be considered.