University of Windsor Campus

Procurement

Mission & Vision

Procurement Services is committed to supporting the University of Windsor mission by providing professional and efficient service to the campus community while driving innovation and process improvement that will free up critical resources in support of teaching and research. Our Business Objectives are to:

  • Provide effective and efficient procure-to-pay services for the UWindsor community.
  • Actively engage in ongoing enhancements and the streamlining of our processes and services.
  • Maintain integrity and obedience to UWindsor policies and procedures, federal and provincial laws and regulations, and professional ethics and standards.
  • Deliver outstanding customer service and communication when dealing with vendors and UWindsor community.
  • Promote the value of sustainability and social responsibility.
     

 

Procurement Manual

The Procurement Manual (PDF format) has been established to assist users in working through various aspects of procurement processes.  The Manual was developed to:

  • Promote the use of good business and procurement practices
  • Ensure the University meets all governmental and policy requirements
  • Minimize the University's risk and liability exposure associated with procurements.

It is critical all parties involved in the procurement of goods and services understand rules and regulations pertaining to purchasing with government funds and University policies and procedures. 

This Manual is intended to provide quick reference document to end users with assist them with key procurement related transactions. 

Some campus members may be bound by more restrictive purchasing requirements, such as Researchers acquiring equipment under a Research Grant agreement.  We encourage campus members to ensure they understand any purchasing requirements they are subject to beyond the University’s policy.

 

The Procurement Code of Ethics

The Code of Ethics has been established to supplement other regulations, policies and guidelines related to duty of transparency and ethic that is owed to all public institutions.  This Code applies to all members of the University community who are involved in the procurement process of goods and services.

There are 3 elements comprise the Code of Ethics:

  • Personal Integrity
  • Professionalism, Accountability, Transparency
  • Compliance & Continuous Improvement

It is the responsibility of each member of the University to promote the institution as one that deals fairly and equitably with all suppliers to create and maintain business relationships.  This can be accomplished through actions, including: 

  • Maintaining fair and transparent competition amongst suppliers
  • Being honest and truthful in all inferences and statements
  • Treating all communication with vendors as confidential
  • Allowing vendors a full and courteous hearing
  • Never benefiting from the errors of suppliers

 

Conflict of Interest

University employees must maintain a fair and impartial relationship when dealing with suppliers.  End users and Purchasing staff are responsible for ensuring any potential conflict of interest or non-arm’s length transactions in dealing with suppliers are declared per the Conflict of Interest Policy.  Declaration of conflict of interest must be made on the University Conflict of Interest Disclosure Statement.

 


 

Affiliations

The University of Windsor Procurement office participates in activities sponsored by the following professional purchasing associations:

  • Purchasing Management Association Canada (PMAC)
  • Ontario University Purchasing Management Association (OUPMA)
  • Canadian Association of University Business Officers (CAUBO)
  • Canadian Public Procurement Council (CPPC)
  • Ontario Public Buyers Association (OPBA) – Chapter of National Institute of Governmental Purchasing.

 


 

Contact Information

Rachel McRae
Procurement Manager
Chrysler Hall Tower, 4th Floor, Rm. 403
Email: warnockr@uwindsor.ca
Phone: (519) 253-3000 Ext. 2119

 

Dave Butcher
Executive Director - Budgets & Financial Services

Chrysler Hall Tower, 4th Floor, Rm. 404
Email: butch@uwindsor.ca
Phone: (519) 253-3000 Ext. 2130