Employer Partner Questions
Are we still recruiting for the Summer 2020 work term?
Yes, we will run weekly rounds of continuous hiring for the rest of the job competition and are actively recruiting for Summer 2020. We anticipate there may be a delay to the start date for the Summer term and are working with our National and Provincial co-operative education associations to petition for flexibility in the Ontario tax credit (to allow for a shortened work term) and to seek Federal dollars as part of the Student Work Placement Program (SWPP) to help subsidize work term costs for employers who have been affected by COVID-19.
Contact firstname.lastname@example.org with your job posting today or with any questions.
Are we still able to conduct interviews for Summer 2020 work term hiring?
Yes, all interviews will now be conducted via phone or virtually using tools preferable to your organization. Email email@example.com with any questions.
Are students still able to continue to work for their Winter 2020 term?
Students have been messaged that they will retain academic credit for the time spent on work term to date and are free to release themselves from continuing their work term.
Alternatives organizations have chosen are remote work options. Most students are now conducting their work in a remote setting to ensure social distancing.
For those organizations who are unable to provide remote work, employers have been given the option to end work terms early or if students and the employer are comfortable continue abiding by the strict requirements of social distancing provided by the Government of Canada.
Current Student Questions
Winter 2020 Students on Work Term
You will have received an email from firstname.lastname@example.org with details as to how to release yourself from a Winter 2020 with full academic credit and our expectation for social distancing. If you have not received this message, please contact your Program Co-op Coordinator.
I have recently learned that my Winter co-op position is ending early. What does that mean for me?
Rest assured that all students who began their co-op work term in January will be given full co-op credit despite having their position end early due to COVID-19, as long as the required end of year assessment and evaluation form are submitted. The co-op office will accept employer evaluation forms even after students have left their positions to ensure the students receive the credit.
Is there financial assistance available to co-op student impacted by COVID-19?
Co-op students working within Canada who have had their placement cut short may be entitled to the Canada Emergency Response Benefit. Domestic and international students whose work was impacted by COVID-19 could be eligible for a taxable benefit of $2,000 a month for four months through the new Canada Emergency Response Benefit (CERB) initiated by the Canadian Government.
Applications will be accepted starting April 6, 2020. For more information on the Canada Emergency Response Benefit, visit: Government of Canada’s Emergency Response Benefit (CERB)
Co-op students who are working outside of Canada who have been advised to return to Canada may apply for financial assistance up to $500 to help offset any additional costs associated with plane ticket change fees or increased costs of flights over an above what the initial return flight would have totaled. Please keep all the receipts and contact the co-op office for how to apply.
Winter 2020 Students in the Job Competition
We will be running continuous hiring rounds each week until the end of the term. We are still actively recruiting for Summer 2020 work terms. Interviews have all been moved to phone or Skype/Zoom etc..
We are creating flexible pathways for you to be able to start and end your work term under the typical minimum of 420 hours and are monitoring the evolving COVID-19 situation for an acceptable and safe start date. More information will be coming out shortly.
If you have any unanswered questions, please email email@example.com or contact your Program Co-op Coordinator or Employer Relations Co-op Coordinator directly.
Summer placed for a Summer 2020 Work Term
The co-op placement that I secured this summer has just been shortened and may be canceled what can be done?
We are hearing from some employers that summer placement may be a challenge in light of COVID-19 and they may have to retract or shorten the work term. To address this we are working closely with employers and students to be as flexible as possible. Some of the initiatives we have put in place include:
- Allowing for a delayed start date so that placements are not cancelled
- Approving a minimum eight-week work term, if necessary, that will still count for academic credit pending all assignments and a final evaluation have been completed
- Reducing by one the minimum number of work terms required by the undergraduate program so that students will still graduate with a co-op designation. Graduate students still require one work term to graduate with the co-op designation.
- Allowing students the opportunity to re-sequence where possible so that they resume classes in the summer and enter a future job competition.
There are two parts of the placement process (Job Competition & Guided Job Search (see next FAQ).
The Job Competition Process:
- Co-op jobs are posted and co-op students select and submit their resume to jobs they are interested in.
- Resumes are sent to co-op employers and the co-op employers select co-op students to interview.
- Co-op employers rank co-op students in order of preference.
- Co-op students rank co-op employers in order of preference.
- Matches are then determined based on rankings. Most of the process is done electronically and is very efficient and accurate.
Students are encouraged to participate in a guided job search (GJS) process. Co-op is a partnership, together the Employer Relations Coordinator and student will work to identify the student's network and potential opportunities. The student will be expected to conduct most of the search, however will receive assistance from the Coordinator until ranking day. Students participating in a GJS will have the use of a telephone, fax and mail so as not to incur expenses.
Yes. You should aggressively pursue a position through the guided job search process and also apply to jobs posted through the mySuccess system. This process continues until ranking day. On ranking day, students will be able to rank the positions through the system which employer's have ranked them for. They may also opt to rank guided job search. It is best to rank the guided job search opportunity only if you are certain that the position will come through, or is already confirmed.
In order to increase the chances of securing a placement, the student is encouraged to start the process very early (perhaps the first or second week of classes), be actively persistent and have close communication with the Employer Relations Coordinator.
Students will be assigned a (P)assing or (F)ailing grade each work term. The grade will be based on whether or not the student successfully completes the following:
- Completion of professional development activities in the academic term prior to the work term
- Learning Objectives
- Co-op Learning Portfolio
- Work Term Assessment
- Employer Final Evaluation
- Work Term Report
- Work Term Presentation
It is not recommended that co-op students take a course while on work term. However, students interested in taking a course should speak to their Coordinator. While on a work term a student may be allowed to take one course only.
Each program has a different fee schedule. Refer to the Co-op Fee section above for full details.
Co-op is about experience! Wages are set by the employer. Employers are supplied with current wage ranges, however, it is up to their discretion. Students will not be told the salary until ranking day and are not to base their decisions on the wage. Salaries are non-negotiable. Students who inquire or discuss salary with the employer may be removed from the co-op program. Once again, co-op is about the experience. With experience, after the co-op program, the money will come.
Don't limit yourself! Not only are you competing against fellow students but you are also competing against other universities. Remember, there is no guarantee that you will get a co-op placement, so you should explore as many avenues as possible.
The Co-op Coordinator will discuss with the student and the student's supervisor either at the work site, by telephone or an online assessment approximately halfway through the work term and will do an interim work performance evaluation. The goal is to get feedback from the student on the quality of their placement and to obtain feedback from the employer on the student's performance to date.
Essentially, risk management is concerned with the outcome of future events that cannot be predicted with certainty, and how to handle this certainty. There are four basic steps in being aware of, and managing risk:
- Identify potential risks.
- Understand guidelines and expectation from the college and employer perspectives.
- Consider solutions to potential problems.
- Inform your Co-op Coordinator of any concern.
Should an incident take place:
- Be sure to document all facts such as date, time, persons involved and the situation as you observed it.
- Inform your supervisor and / or your Co-op Coordinator immediately.
On top of attending all workshops, meeting all deadlines and actively participating in the exercises, to be a successful co-op student:
- Focus on the experience that can be gained from each and every position and apply to every job.
- Be as open as possible to each type of position and location.
- Have a positive, open flow of communication with your Coordinators.