Student Travel Fund

 The Faculty of Science will match funds provided by a student’s supervisor up to $750 in matching funds for students presenting at an internationally recognized conference (e.g. American Geophysical Union, Ecological Society of America), and up to $375 in matching funds for students presenting at a regional conference (e.g. Southern Ontario Undergraduate Student Chemistry Conference; Southwestern Ontario Graduate Mathematics and Statistics Conference).   

 Support from the Faculty of Science Student Travel Fund will be based on need (determined by availability of other sources of available funding), and should be used in combination with other sources of support from the Faculty of Graduate Studies, faculty research support, etc.  The funding will be awarded on a rolling basis, and will be provided to the student following the conference and after original receipts and supporting documentation have been submitted.   

 To receive the funding, students are required to complete the attached application and obtain approval from their Research Advisor.  Please submit an electronic copy of the application to Laura McLean (lmclean@uwindsor.ca) in the Office of the Dean no later than 30 days after conference travel.

Eligibility 

1. Must be a full-time registered student in the Faculty of Science at the time of the presentation at the conference. 
2. Must complete and submit a Faculty of Science Student Travel Fund application no later than 30 days following the conference travel. 
3. Must provide proof that the presentation/poster was accepted by the conference organizers for presentation. 
4. Must attend the conference and make the presentation. 
5. Must also seek other sources of funding including from the Graduate Student Conference Travel Fund or by volunteering at the meeting, etc. 
6. Supervisors must provide matching financial support if they hold external grants. The Faculty of Science will not provide more funds than the supervisor.
7. Undergraduate students are eligible for a maximum of one (1) reimbursement in 4 years. 
8. Master’s students are eligible for a maximum of one (1) reimbursement in 2 years. 
9. Doctoral students are eligible for a maximum of two (2) reimbursements in 4 years. 

Reimbursement 

Upon notification from the Dean’s Office of their approved application, students will be connected with a departmental representative who will support them through the reimbursement process.   

Claimable Expenses 

• Transportation: Actual costs incurred (not including mileage).  These must not exceed economy airfare 
• Accommodation: Room only; meals and beverages are not included 
• Registration fees: Separate costs of conference dinners or party events are not covered