The following are the baseline guidelines at the University of Windsor for the use of generative AI tools for administrative tasks. Employees may integrate generative AI into their work, but this should be done thoughtfully and responsibly. The use of generative AI requires a discussion between supervisors and employees, and a review of the Principles regardless of who initiates its use or when.
- Supervisors must ensure employees understand the role of generative AI in their work . Supervisors must also confirm that employees' cybersecurity training is up to date. Specific training on generative AI use for employees at UWindsor is in development and will be available soon.
- Confidential, personal, personal health, or proprietary information must not be uploaded or shared with a generative AI tool unless a thorough data security and risk assessment and a privacy and algorithmic assessment have been completed for that tool. Unless the tool has been institutionally approved, never share personal data including but not limited to names, birthdates, emails, student numbers or personal health information of any kind with a generative AI tool.
- Generative AI tools can produce false, misleading, or biased outputs. It is crucial to critically evaluate and personally verify any outputs before integrating them into work products.
- Legal issues concerning intellectual property, such as copyright and privacy, are still being evaluated by provincial and federal courts. All UWindsor policies remain in effect.
- Employees should refrain from using AI for automated decision making unless institutionally approved, and controls and auditing processes are established.