Resources: Forms and Documents

Residence Services will not be accepting Early Arrivals for Winter 2026 

• Move-in date for NEW students assigned for Winter 2026 residence is: 
  • Sunday, January 4th between 12:00 pm and 5:00 pm EST
  • Move-in will not take place after 5:00 pm EST, on Sunday, January 4th
• Winter 2026 residence move-in information can be found here 
• NEW students assigned to a room for Winter can also move-in Monday, January 5th  or later and must submit a late arrival request here
• Residence Office hours are 8:30 am to 4:30 pm EST, Monday through Friday  

There will be no move-ins on Saturdays, Sundays or Holidays, other than Sunday January 4th, 2026

• If you are arriving to move into Residence any other day/time, you will need to find alternate accommodations until the Residence Office re-opens 

Note: 

• The University and the Housing and Residence Life Office will be closed for the “December Holiday Recess” as of 4:00 pm on Tuesday December 23rd, 2025, and will re-open Monday, January 5th, 2026, at 8:30 am EST.  Telephone messages and Emails during the December Holiday Recess will not be replied to. 

Move-in date for NEW students assigned for Winter 2026 residence is: 

• Sunday, January 4th between 12:00 pm and 5:00 pm EST 
• Move-in will not take place after 5:00 pm EST. on Sunday, January 4th

• Winter 2026 residence move-in information can be found here 
• NEW students assigned to a room for Winter can also move-in Monday, January 5th or later and must submit a late arrival request form here
• A confirmation email will be sent to students requesting to move-in Monday January 4th or later
• Residence Office hours are 8:30 am to 4:30 pm EST, Monday through Friday  
• If you are arriving to move into Residence any other day/time, you will need to find alternate accommodations until the Residence Office re-opens 

There will be no move-ins on Saturdays, Sundays or Holidays, other than Sunday January 4th, 2026

Note: 

• The University and the Housing and Residence Life Office will be closed for the “December Holiday Recess” as of 4:00 pm on Tuesday December 23rd, 2025, and will re-open Monday, January 5th, 2026, at 8:30 am EST.  Telephone messages and Emails during the December Holiday Recess will not be replied to. 

This form is used if you want to cancel your residence room assignment before the scheduled move-in date.  Please read the criteria below prior to completing this form to ensure you meet the requirements. 

When you submitted your residence application you agreed to the terms of the Residence and Meal Plan Agreement.  To be approved for a cancellation request you must meet one of the requirements listed below, as approved by Housing and Residence Life:

• An applicant may submit a request to cancel their residence application up until 5 days after receiving their room assignment, as per the Application Cancellation Policy 
• Resident withdraws academically or is required to withdraw from the University.  A Resident who has withdrawn and subsequently re-registers prior to the termination date of the agreement will be responsible for and will pay the full Residence amount owing to their termination date as per the Residence and Meal Plan Agreement - Early Terminination of Agreement section
• Resident is graduating, going on exchange, was in Canada for a Fall term exchange or has co-op placement outside of Windsor-Essex as per the Residence and Meal Plan Agreement - Early Termination of Agreement section

If you wish to cancel your residence room assignment before the scheduled move-in date, you must complete the Cancellation Request Form.

Please select the term you wish to extend your stay:

• To request an appeal, you must complete the Request for Appeal Form.

• If you are supported by a service animal, please visit the Student Accessibility Services website, to discuss the intake process for registering your service animal for accommodation.
• To learn more about the general behavioural expectations of service animals, common situations to anticipate, or to access the University of Windsor Policy on Presence of Service Animals on Campus, please visit the Office of Human Rights, Equity & Accessibility's page about Service Animals.

• Complete the Withdrawal Form if you wish to withdraw from your residence room assignment.