This policy applies to faculty, staff, student-employees and students.
Becoming an editor
The process for becoming an approved content editor.
Legal obligations
Online content must not include illegal, offensive, threatening or harassing material, or anything which can constitute a criminal offense (including breach of copyright).
Content must also be posted in a way that is accessible to persons with disabilities.
This applies to content across the University websites and social media accounts.
As a content editor, you must comply with current legislation, including the Disabilities Act, and University policies.
More information
Content management
When creating or editing content, remember that anything you publish will leave an impression on those reading it. It is your responsibility to publish content that gives visitors the best possible impression of the University, by ensuring:
- all information is up-to-date and accurate
- spelling, grammar and formatting are correct
- your content is consistently written: use the University house style
- redirects are used when archiving, moving or renaming sections
- website errors (eg. broken links) and feedback inquiries are dealt with promptly
- your content is not a duplicate of information published elsewhere on the University web presence
Departments and faculties should adhere to Drupal’s core features and avoid implementing custom code (e.g., HTML, CSS). - for instance, to visually or functionally change core features and elements that are standard with UWindsor's Drupal theme. If custom code is used, the department or faculty is responsible for the ongoing maintenance and modification of that code. For example, when a department hires a temporary student employee and that student customizes code, the department should have a plan in place (e.g., Knowledge Transfer Documentation) so another student employee can easily understand the work that was done and perform future edits.
Housekeeping
The website that you maintain should not be used to host old pages, events and media. Doing so contributes to poor performance in the system for all web publishers.
Visual identity
All websites hosted on one of our supported content management systems have a standard web visual identity. It is your responsibility to maintain this identity across your web pages.
Editors are not allowed to choose their own fonts, colours, page layouts etc. The University uses a templated approach to its websites.
Suspension of Editing Rights
Content editors who do not follow the above guidelines may have their editing rights suspended. Similarly, users who have not had Drupal training and have gained access to a site through another content editor's account, could have their future access request revoked.
If a content editor's access rights fall dormant (no activity in over one year) they may have their editing rights suspended or be required to retrain depending on system or other changes.