UWindsor Website Editing Policy

This policy applies to faculty, staff, student-employees and students.

Becoming an editor

The process for becoming a website editor is described on the webpage - becoming a Drupal 7 content editor

Legal obligations

Online content must not include illegal, offensive, threatening or harassing material, or anything which can constitute a criminal offense (including breach of copyright).

Content must also be posted in a way that is accessible to persons with disabilities.

This applies to content across the University websites and social media accounts.

As a content editor, you must comply with current legislation, including the Disabilities Act, and University policies.

More information

Content management

When creating or editing content, remember that anything you publish will leave an impression on those reading it. It is your responsibility to publish content that gives visitors the best possible impression of the University, by ensuring:

  • all information is up-to-date and accurate
  • spelling, grammar and formatting are correct
  • your content is consistently written: use the University house style
  • redirects are used when archiving, moving or renaming sections
  • website errors (eg. broken links) and feedback inquiries are dealt with promptly
  • your content is not a duplicate of information published elsewhere on the University web presence


The website that you maintain should not be used to host old pages, events and media. Doing so contributes to poor performance in the system for all web publishers.

Visual identity

All websites hosted on one of our supported content management systems have a standard web visual identity. It is your responsibility to maintain this identity across your web pages.

Editors are not allowed to choose their own fonts, colours, page layouts etc. The University uses a templated approach to its websites.

Suspension of Editing Rights

Content editors who do not follow the above guidelines may have their editing rights suspended.

If a content editor's access rights fall dormant (no activity in over one year) they may have their editing rights suspended or be required to retrain depending on system or other changes.