University Committee on Academic Promotion and Tenure (UCAPT) Process and Procedures

Documentation

All links below direct to Microsoft Word Documents

1. Cover Sheets
   • Contract Renewal - Faculty
   • Contract Renewal - Ancillary Academic Staff
   • Tenure and Promotion to Associate Professor - Faculty
   • Permanence and Promotion to AAS II or AAS III - Ancillary Academic Staff
   • Promotion to Ancillary Academic Staff II and III (use this form when promotion does not include permanence)
   • Promotion - Associate or Professor - Faculty (use this form when promotion to Associate Professor does not include tenure)
   • Promotion to Ancillary Academic Staff IV
   • Sessional Lecturer Promotion
2. Evaluation Pages - used for all processes except Sessional Lecturers
3. Evaluation Pages - used for Sessional Lecturers ONLY
4. SET/SOST pages
   • SET

   • The COVID-19 Academic Emergency Plan ended April 30, 2022. The only item related to RTP that continued was the interim policy on SETs: Until the submission of the Senate Task Force report on the SETs, SETs must be administered but faculty have the option of whether to include them in their RTP  review.    policy_on_optional_inclusion_of_set_in_rtp_pr.pdf

   • SOST (teaching scores prior to Fall 2004)
5. Table 3 - prepared by AAU Head (IT does not provide this table with the SET package)

Resource Guides

1. Resource Material (Pink)
2. Guide for Faculty (Purple)
3. Guide for Ancillary Academic Staff (Green) 
4. Guide for Librarians (in progress)

Workshop

Each year the Office of the Associate Vice-President, Academic organizes workshops for Faculty, Ancillary Academic staff, and Administrative Assistants to explain procedures, processes, etc. for RTP. Please contact Cindy Wills in the Office of the Provost for this year's workshop schedule.

Relevant WUFA/University Collective Agreement Articles

• 5:31: Rights, Duties and Responsibilities as a Scholar Researcher
• 5:32: Rights, Duties and Responsibilities as a Scholar Researcher
• 12: Appointment of Members
• 13: Renewal of Appointments, Promotion and Tenure/Permanence

Relevant Senate Bylaws

• 20: Types and Terms of Appointments
• 22: Committees and Procedures on Renewal, Tenure and Promotion
• 23: Criteria for Renewal, Tenure and Promotion

The documentation required for renewal, tenure and promotion is organized similarly to last year; the process will remain the same and is governed by Senate Bylaws 20, 22, 23 and Articles 5:31, 5:32, 12 and 13 of the WUFA/University Collective Agreement.