University Committee on Academic Promotion and Tenure (UCAPT) Process and Procedures

Documentation

UCAPT CHECKLIST - /provost/sites/uwindsor.ca.provost/files/ucapt_checklist_2024_1.pdf

All links below direct to Microsoft Word Documents

1. Cover Sheets
   • Contract Renewal - Faculty
   • Contract Renewal - Ancillary Academic Staff
   • Tenure and Promotion to Associate Professor - Faculty
   • Permanence and Promotion to AAS II or AAS III - Ancillary Academic Staff
   • Promotion to Ancillary Academic Staff II and III (use this form when promotion does not include permanence)
   • Promotion - Associate or Professor - Faculty (use this form when promotion to Associate Professor does not include tenure)
   • Promotion to Ancillary Academic Staff IV
   • Sessional Lecturer Promotion
2. Evaluation Pages - used for all processes 
3. SPT/SET/SOST pages
   • SPT (Student Perceptions of Teaching (this form was approved by Senate May 2023 for use in Fall 2023)  
   • SET (For applicants with teaching between Fall 2004 and Summer 2023, SET UCAPT forms will continue)

   • The COVID-19 Academic Emergency Plan ended April 30, 2022. The only item related to RTP that continued was the interim policy on SETs: Until the submission of the Senate Task Force report on the SETs, SETs must be administered but faculty have the option of whether to include them in their RTP  review.    policy_on_optional_inclusion_of_set_in_rtp_pr.pdf

   • SOST (teaching scores prior to Fall 2004)
4. Table 3 - prepared by AAU Head (IT does not provide this table with the SET package)
5. All signed performance reviews and responses - see performance review template 
6. UCAPT Candidate Self-Assessment Statement (optional) but recommended
7. UCAPT Optional Teaching Dossier Guide and template: https://www.uwindsor.ca/ctl/sites/uwindsor.ca.ctl/files/dossier-form.doc) but recommended

University Committee on Renewal, Promotion and Permanence for Librarian Members (UCRPPLM)

UCRPPLM Membership (tba)

Projection Charts for Renewal, Tenure and Permanence Consideration 

All links below direct to Microsoft Word Documents 

Cover Sheets

• Contract Renewal - Librarian
• Permanence and Promotion - Librarian
• Promotion to Librarian II or Librarian III (without permanence)
• Promotion to Librarian IV

​UCRPPLM Evaluation Pages - used for all processes 

Resource Guides

1. Resource Material (Pink) 
2. Guide for Faculty (Purple) 
3. Guide for Ancillary Academic Staff (Green) 
4. Guide for Teaching Intensive Faculty (Yellow)
5. RPP Guide for Librarians (Orange)

Workshops

Each year the Office of the Associate Vice-President, Academic organizes workshops for Faculty, Ancillary Academic staff, and Administrative Assistants to explain procedures, processes, etc. for RTP. 

FALL RTP/RPP SESSIONS:

For the academic year 2025-2026 a Fall RTP/RPP workshop was held for all Faculty, Ancillary, Academic Staff, etc. on September 29, 2025. Presentation from Fall 2025 workshop: /provost/sites/uwindsor.ca.provost/files/general_rtp_rpp_presentation_september_29_2025.pdf

The Administrative Assistant RTP/RPP Fall session wias held on September 29, 2025 
Presentation from Fall 2025 workshop: /provost/sites/uwindsor.ca.provost/files/rtp_presentation_for_assistants_september_29_2025.pdf

SPRING RTP/RPP SESSIONS:

For the academic year 2025-2026 the Spring RTP/RPP workshop was held for all Faculty, Ancillary, Academic Staff, etc. on April 17, 2026. 

Presentation from Spring 2025 workshop: https://www.uwindsor.ca/provost/sites/uwindsor.ca.provost/files/general_rtp_rpp_presentation_apil_30_2025.pdf

The Administrative Assistant RTP/RPP Spring session will be held on May 22, 2026.

Presentation from the Spring 2025 workshop: https://www.uwindsor.ca/provost/sites/uwindsor.ca.provost/files/rtp_presentation_for_assistants_revised_may_6_2025.pdf

For any questions, please contact avpasec in the Office of the Provost.

Relevant WUFA/University Collective Agreement Articles

• 5:31: Rights, Duties and Responsibilities as a Scholar Researcher
• 5:32: Rights, Duties and Responsibilities as a Scholar Researcher
• 12: Appointment of Members
• 13: Renewal of Appointments, Promotion and Tenure/Permanence

Relevant Senate Bylaws

• 20: Types and Terms of Appointments
• 22: Committees and Procedures on Renewal, Tenure and Promotion
• 23: Criteria for Renewal, Tenure and Promotion

The documentation required for renewal, tenure and promotion is organized similarly to last year; the process will remain the same and is governed by Senate Bylaws 20, 22, 23 and Articles 5:31, 5:32, 12 and 13 of the WUFA/University Collective Agreement.