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To boost phishing protection capabilities in Outlook and further enhance the security of University systems and data, Information Technology Services is adding an external email message tag.

The feature will be enabled Tuesday, June 8, and will automatically tag all emails from external senders.

“This new feature helps all of us identify possible spam and phishing attempts, because messages received from outside of UWindsor will be flagged,” says ” says Stephen Karamatos, manager of technology and innovation in IT Services. “This is especially useful on mobile devices, where you see just the name and not the sender’s full email address.”

A “mail tip” will appear at the top of the reading pane with the sender’s email address.

illustration of tags location
External tags in Outlook on the web.

tags in iOS
External tags in Outlook on iOS.

External tags will appear in Outlook on the Web and mobile clients as well as Mac Outlook sometime on June 8 or 9. They will be rolled out to Outlook for Windows client in a future update of Office.

Tech Talk logo

Know you had a conversation about a specific topic in Teams but cannot find it? Digging for a file you remember was shared with you but cannot locate it? The search function in Teams can help.

Watch Information Technology Services team member Stephanie Parent as she demonstrates how to search the desktop version of Teams for messages, people, files, and other information using the command box at the top of the app in this 120-second Tech Talk video.

Tech Talk is a presentation of IT Services. More Tech Talks are available at www.uwindsor.ca/its/tech-talk.

Tech Talk logo

Microsoft Lists is an app that helps users track information and organize work.

Lists lets you create and customize notifications, so you are informed when a list item is added, changed, or deleted. Watch Information Technology Services team member Jonathan North as he demonstrates how to set up alerts in this 120-second Tech Talk video.

For more information about Microsoft Lists, click on the link in the Comments section below the video. Alternatively, check out IT Services’ growing series of Tech videos about Lists here.

Tech Talk is a presentation of IT Services. More Tech Talks are available at www.uwindsor.ca/its/tech-talk.

Tech Talk logo

Microsoft Lists is an app that helps users track information and organize work. The app offers list and calendar views, formatting options and the ability to make a view personal or public.

Watch Information Technology Services team member Jonathan North’s newest Tech Talk as he walks through the list view in this 113-second video and the calendar view in this 120-second video.

If you want more information about Microsoft Lists, click on the link in the Comments section below the video. Alternatively, check out IT Services’ growing series of Tech videos about Lists here.

Tech Talk is a presentation of IT Services. More Tech Talks are available at www.uwindsor.ca/its/tech-talk.

graphic illustrating video workflow

Upgrades to the video services in Microsoft 365 will simplify the sharing of video content and allow for new features including anonymous and timed sharing. These changes will take place during the summer months of 2021 and will impact how videos are stored and shared to be in line with other Microsoft programs.

One of the initial changes deals with recordings of Microsoft Teams meetings. Starting May 10, when a Teams meeting is recorded, the video will now be stored in OneDrive (for a regular Teams meeting) or SharePoint (for meetings held in a Team channel), instead of the Classic Microsoft Stream site.

Many features of meeting recordings will remain as they are now, including:

  • a link to the recording being automatically placed in the meeting chat and calendar event,
  • permissions being granted automatically to the meeting participants, and
  • the individual who clicked on the Record button being the “owner” of the video.

Once videos are recorded, they can be found in the Recordings folder in OneDrive. If the meeting was held in a Teams channel, the video will be stored in the Recordings folder of that Team’s Files tab.

An upgraded player is scheduled for release in July of this year. Until then, some features will be missing from the OneDrive/SharePoint video player: captions and transcript, variable playback speed, transcript search, and preventing download.

If you require captions and other features before the new player is released, upload your video to the Classic Stream site and transcripts and captions will be automatically generated; you can then share the link to the video in the Classic Stream site.

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