Student Appointments - Frequently Asked Questions for Students

With the launch of UWinsite People on January 6, 2025, all required student hiring package documents will be submitted through the new HRIS system as a part of your preboarding and onboarding journey tasks assigned to you once processed into the HRIS. 

If it has been less than one year since you last worked at the University, and all your information under your “Me” section in UWinsite People is correct, you will not need to redo your preboarding and onboarding journeys if you are rehired. 

Incomplete preboarding and onboarding journeys will delay the approval process from HR and delay your start date and payment. 

If this will be your first time working on campus and you do not have a University employee number yet, your employee number will be automatically generated and provided through UWinsite People (Human Resources Information System) once your appointment has been processed. This information will be available to you on your confirmation email from UWinsite People after acceptance of the letter. 

TD1 and TD1-ON Personal Tax forms are part of your UWinsite People Onboarding Journey – Day 1 tasks and you will be able to complete and save the forms directly in the system.  

If you have further questions about the forms, you can contact a tax specialist, or the Canada Revenue Agency as the tax forms originate there. Please note that team members in Human Resources cannot provide any additional direction on the TD1 and TD1-ON forms. 

We require government-issued identification as part of the student hiring package. Examples of this include Drivers License, Birth Certificate, or Passport. If you are an international student, you must provide a Passport as your government-issued identification. 

Human Resources does not collect any Social Insurance Number (SIN) cards or Service Canada Confirmation Letters. Your SIN number is recorded in UWinsite People (Human Resources Information System) and is a part of the Request for more information flow email received once an offer has been accepted by a student.  

Please do not send photos of your SIN card to Human Resources as this will be deleted if received. 

Due to the high volume of student hiring, you will not receive a reply from Human Resources unless you are missing documentation or have not completed a preboarding or onboarding journey that is deemed mandatory before beginning duties. However, you can track the progress of your preboarding or day 1 journeys by navigating to the “me” tab in Uwinsite People and click on Journeys to view all assigned journeys and their statuses.  

Please note that all new hires will receive an email from the UWinsite People system once the student appointment has been processed and an employee ID is issued. 

Please direct all inquiries to hrstudent@uwindsor.ca. Alternatively, an in-person or virtual appointment can be booked to assist with any inquiries at this appointment booking site.

Due to the high volume of student contracts being processed at the beginning of each semester, please note that we will process all Graduate Assistant (GA) and Teaching Assistant (TA) contracts before the start date indicated on the contract. 

All contracts will be processed on the Friday before the start date of the contract. Please do not inquire about receiving your email before this time. If you have not received an email by your start date, please email hrstudent@uwindsor.ca to inquire about the status of your contract.

A graduate/undergraduate student can work up to a maximum of 24 hours per week across all positions they hold. Please visit the Graduate Studies website for more information.

The student may be able to exceed the above maximum hours if on a scheduled break from their program. Please contact Human Resources at hrstudent@uwindsor.ca to confirm eligibility.

When you apply for a new study permit, please submit your proof of application through your “Document Records” section in your “Me” tab in UWinsite People. 

When your new Study Permit arrives, please upload a photo of it to your “Document Records” section in UWinsite People. You must also update your new Study Permit dates in your “Identification Info” section in UWinsite People. 

Please refer to the How to Add your Documents of Record Knowledge Base Article.  

If you need to update your Permanent Residence Card and SIN, please note that Human Resources will need to first verify then upload this new documentation for you. Please submit your Permanent Residence Card and new SIN number to hrstudent@uwindsor.ca  

Do not submit a photo of your new SIN to hrstudent@uwindsor.ca as this will be deleted if received. 

Your pay information, as well as T4 forms, can be reviewed in UWinsite People, starting January 6, 2025.  

Please refer to the How to View "My Pay Slip" in UWinsite People, and  How Do I Find My T4 in UWinsitePeople Knowledge Based Articles. 

If you have a concern with your pay information or pay deposit, please submit a Team Dynamix ticket.  In the Request Type drop down, select “Reporting a payroll issue” option. Alternatively, please email payroll@uwindsor.ca to inquire. 

You can access your Employment Verification Letter in UWinsite People. When you log in, navigate to Student Employment Verification Letter tile on your home page. If you are unable to create a student employment verification letter using the above method, please reach out to payroll@uwindsor.ca. 

If you need to update your bank direct deposit information, please complete the process in UWinsite People. For step-by-step guidance, please refer to the How to Update or Add Banking Information for My Payroll Direct Deposit Knowledge Base Article. This article provides detailed instructions to assist you. 

If you need to make changes to your TD1 or TD1-ON tax forms, please complete this process in UWinsite People. To make changes, navigate to “Tax Credit Information” found under the “Pay” section of your UWinsite People “Quick Actions” menu.