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For Faculty/Staff: Hiring a Student

The University is committed to providing opportunities for students to obtain paid employment and experiences within the University community. The recruitment and hiring of students is the responsibility of the Department Head and/or the faculty/principal researcher in the case of students hired under a faculty member’s grant. The types of student appointments available to students and corresponding forms processed by Human Resources are noted below:

 

There are four different types of appointments for research-based work at the University of Windsor for students:

  • Research Assistant – Scholarship (paid as lump sum)
  • Research Assistant – Salary (paid in even increments)
  • MITACS Internship (paid in a lump sum)
  • Authorization to Hire a Student FormSelect checkbox: Research Assistant (Grant)
    (paid through timecard submission, timecards available in pdf format here).

To access the above forms, please visit the heading “Forms” on the payroll webpage.

To determine which of the above appointments is best suited for your needs, please visit the Research Assistantship Guidelines webpage.

Please note the above link is only for active students. Individuals wishing to hire non-students in a research capacity should visit this page detailing the types of appointment selection.

UWindsor’s Work Study Program has been rebranded as Ignite and will be facilitated as an experiential learning opportunity. The changes made to the program aim to provide participants with expanded opportunities to build skills relevant to their career development. 

For information on the Ignite Program, including student eligibility, and to access the form, please visit the Ignite Employer Information Webpage.

If you would like to hire an Ignite student, and your department has not been migrated over to the new administrative portal, please see link to the Ignite Employer Information Webpage linked above.

If your department has been migrated to the new administrative portal and you would like to hire an Ignite student, these submissions are done through the Authorization for Hire system found in the administrative portal of myUWinfo.uwindsor.ca. Those hiring students will be able to select a position from the available positions in your area. If you need a position that is not in the list, please submit a ticket so we can create it for you. You can access the ticketing system via your administrative portal. Please see this picture for reference.

The instructions for using this administrative portal can be found in this Article.  

If you have any questions on how to hire a person through this portal, or if you need access to the administrative portal, please contact hrstudent@uwindsor.ca for assistance.  

If you have any questions about the time entry process through the “Pay a Person” tab of the administrative portal, please direct them to payroll@uwindsor.ca

If you have any questions about the Ignite hiring authorization form, please direct them to ignite@uwindsor.ca.

If you would like to hire a Casual Student, Student Proctor or Co-Op Student, and your department has not been migrated over to the new administrative portal, please see link to Authorization for Hire form here.

If your department has been migrated to the new administrative portal, and you would like to hire a Casual Student, Student Proctor or Co-Op Student, these hiring submissions can be done through the Authorization for Hire system found in the administrative portal of myUWinfo.uwindsor.ca website. Those hiring students will be able to select a position from the available positions in your area. If you need a position that is not in the list, please submit a ticket so we can create it for you. You can access the ticketing system via your administrative portal. Please see this picture for reference.

The instructions for using this administrative portal can be found in this Article.  

If you have any questions on how to hire a person through this portal, if you need access to the administrative portal or need assistance with the authorization for hire form, please contact hrstudent@uwindsor.ca for assistance.  

If you have any questions about the time entry process through the “Pay a Person” tab of the administrative portal, please direct them to payroll@uwindsor.ca.  

The employment of Graduate Teaching Assistants and Undergraduate Teaching Assistants is facilitated by the Faculty of Graduate Studies. After a contract is submitted and approved by the Dean of Graduate Studies, it is forwarded to Human Resources to be matched with the student hire package, reviewed and processed (if hiring package is complete). Please note that the student cannot begin working until the new hire package has been submitted and approved by Human Resources.

For more information about GAs and TAs, please refer to the information on the Faculty of Graduate Studies website.

The Outstanding Scholars program offers paid research opportunities to undergraduate students in every major on campus. Unlike Teaching Assistants, Graduate Assistants, and Research Assistants, Outstanding Scholars provide faculty with an opportunity to secure meaningful research assistance without affecting their departmental budget.

For more information on Outstanding Scholars, please visit the Outstanding Scholars Webpage.

Please note:

  • Student employment is intended to be temporary and/or casual. It is not intended to replace work being carried out by permanent full-time/part-time employees. 
  • In accordance with the Government of Canada International Student Program regulations, international students are permitted to work on campus as long as they are enrolled full-time at the University in addition to submitting the required documentation listed in the chart under the student hiring package.
  • Students are permitted to have multiple appointments on campus as long as the aggregate hours worked each week do not exceed twenty-four (24) hours. For graduate/undergraduate students including members of CUPE 4580, the aggregate allowable number of hours of paid university-related employment is twenty-four (24) hours per week as outlined on the Graduate Studies website.

Student employees (new to employment at the University, and those who have not worked within the past year) must complete all the legally required documents below and submit the package in its entirety to hrstudent@uwindsor.ca upon signing their employment contract. The student cannot commence their work duties until this package has been submitted, reviewed to determine that all requirements have been met and has been approved by Human Resources.

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hrstudent@uwindsor.ca

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