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University of Windsor Campus

Student Accounts / Cashiers

           

                

COVID-19 Updates

Fees:

The University of Windsor puts a great deal of time and thought into the decisions that affect tuitions and other fees. This process takes several months and any proposed changes to fees are vetted through a number of committees on campus. To allow for student feedback, many of these committees also include student representation. The final step in the process is to have all tuitions and fees approved by the University's Board of Governors. This approval occurs in April with the new rates effective on May 1.

Due to the unique COVID-19 situation, the University undertook a complete review of all compulsory ancillary fees that are charged to students in the Intersession Summer term. This careful review was focused on both what the fee provides and what benefits the student derives from the fee. This review was completed by a committee of individuals from a broad range of areas within the institution. For the most up-to-date information and all financial considerations for student fees in our current environment, please visit www.uwindsor.ca/coronavirus/409/covid-19-financial-considerations.

The fees that appear on your account are the rates recently approved by the Board of Governors. Any fee reduction will appear as a rebate (or payment) on your account in the near future. We are in a unique and challenging time and we ask for your patience as these rebates are processed.

To protect the health and safety of our community and in accordance with the guidelines established by the federal and provincial governments and the Public Health Agencies, courses offered in Intersession Summer 2020 are online. Instructors and staff are  working diligently to implement solutions that ensure that course learning outcomes are met, students long-term success is safeguarded and that student learning continues to be supported. Tuition fees support the cost of academic program delivery, which is not specific to mode of deliver (in-person or other). Your tuition and fees are vital to maintaining the academic continuity and operations of the University, and to providing the supports you and your peers require both now and when we return to normal operations.

A Student Relief Support Fund has been established to support students who are facing urgent financial hardship as a result of the COVID-19 crisis. More information about applying for assistance through this fund can be found at: www.uwindsor.ca/studentawards/418/emergency-bursary-funding.

Information on government COVID-19 relief measures can be found at: www.uwindsor.ca/coronavirus/393/federal-and-ontario-provincial-covid-19-relief-measures.

Cashier’s Office Access:

To protect the health and safety of our campus community and support the work of public health agencies in the face of the 2019 Novel Coronavirus (COVID-19) outbreak, the Cashier's Office is closed to walk-in traffic.

We continue to be available via email at cashiers@uwindsor.ca. Please use this email address to submit documentation (attached as PDFs) or to request documentation. We will respond in kind.  

Our phone line - 519-253-3000 ext. 3307 - is also open from 10 a.m. - noon Monday to Friday.

Thank you for your patience and understanding.

Manager, Student Accounts and Receivables: Tina Pavicic


Fee Deadline Dates         

Fall: August 15 

Winter: December 15 

Summer: May 15     


Disclosure of Student Information

The University of Windsor is committed to the protection of privacy and confidentiality of all its constituency under the Freedom of Information and Protection of Privacy Act of the Province of Ontario (FIPPA). For details, see the Notice of Disclosure Confidentiality and Use of Personal Information (FIPPA).

A student may assign a delegate to access to their UWinsite Student account. Only the student and individuals listed as delegates will be authorized to discuss particulars of the student account. For instructions on how to add a delegate, review this ask.UWindsor article.


Third Party Sponsors

The University defines a sponsor as a third party organization or group that is covering some or all of the costs of a student's fees.  This includes (but is not limited to) Native Groups, Government Embassies, WSIB Claimants or Employers of students.  If you are interested in sponsoring a student, please read the Sponsor Introduction Letter.

As a student, you can find information regarding your sponsor in the Student Introduction Letter. A Sponsor Approval Request Form and Authorization to Invoice Form are required for each student. Please send sponsor inquiries to sponsor@uwindsor.ca.


Tuition Information

You can view tuition information online using the UWinsite Student.  Scholarships, bursaries, residence and meal plan charges appear on your account in early August for Fall semester and early December for Winter semester.

Statements are emailed in early August for Fall semester and early December for Winter semester. If you require a hard copy statement (required if paying at a bank) email cashiers@uwindsor.ca and one will be sent to the address on file in UWinsite Student.

If you are paying by cheque/bank draft/money order, ensure your Student ID is clearly marked to ensure credit to the proper account. Allow time for mailing to ensure your payment arrives before the deadline.


Auditing Courses

A student who audits a course(s) is one who attends a course(s), but, does not receive credit for the course(s) towards their degree.  Such a student will not be eligible to write examinations and may not be graded but, will be required to pay the stated fee(s) for the course(s).  Contact us if you have questions about fees, payments, or financial policies.


Mission & Vision

The Student Accounts office is a unit within the Budgets and Financial Services department responsible for responding to student inquiries on the payment of fees in a timely and efficient manner.  We ensure all students are informed on their account related services while adhering to confidentiality policies and regulations.


Confidentiality

To preserve the confidentiality of financial records, staff are required to maintain a strict confidentiality policy regarding student's accounts. Staff cannot allow anybody but the student to access information from their accounts without the authorization of the student. This includes receipts, statements or discussion of financial records. Failure to obey this policy may result in disciplinary action against the staff member. University Bylaws prohibit the release of a Student ID to anyone but the student. If you do not know the ID of a student, contact them directly to obtain it.  We recognize parents often pay students accounts, thus, the Cashiers Office created a process to allow students to authorize us to speak to any individuals they wish to discuss their financial accounts with. The authorization form is available on UWinsite Student under the Self Service - Delegated Access. Authorization is limited to the financial record, granted annually, and can be canceled anytime. 


Income Tax Forms for Students

Students may access their T2202 forms through their UWinsite Student account. T4A slips are available on UWinsite Student so log in and provide consent to receive your T4A under Account Services - Income Tax Form. 


Summer Programs

The following are summer programs. If you are enrolled in a minimum of 4 courses, you will be deemed full-time for the Summer and charged accordingly. You are required to pay full-time UWSA fees if you have not paid this fee in the previous Fall and Winter terms.

  • Engineering: 3rd & 4th year (semester 5 & above)
  • Any Business Administration Co-op Program: 3rd & 4th year (semester 5 & above)
  • Any Computer Science Co-op Program: 3rd & 4th year (semester 5 & above)
  • Environmental Biology Co-op Program: 3rd year (semester & 6)
  • All Human Kinetics Co-op Programs: 2nd year (semester 3 & 4)
  • MBA Program: All levels
  • All Graduate Programs as Determined by Graduate Studies: All levels

U.S. Neighbour Rate

We offer Americans a tuition fee of $9765 CAD/semester (subject to change), a savings compared to international rates. To qualify, you must: be registered part time or full time in an undergrad program, be a US citizen, provide a valid study permit to the International Student Centre at the beginning of your first semester and offer renewed permits when granted. Students taking part-time courses will pay $1953 CAD/course.  Incidental fees, residence and meal plan charges are not included and are charged in CDN dollars.


Entrance Awards, Scholarships, and Bursaries

If you receive entrance awards, scholarships, and bursaries, they are applied 50% in the Fall and 50% in the Winter, except for Entrance Bursaries, which are applied 100% in the Fall. These awards should appear on your account in early to mid-August. If they do not appear when you are ready to pay but know you are eligible for them, deduct that amount from your fees owing. If you already paid and have been awarded scholarships, awards or bursaries and your account has a negative balance, you qualify for a refund. A refund cheque must be requested through UWinsite Student.  The refund may be requested any time, however, the refund will be generated ASAP (end of Sept for Fall and end of Feb for Winter).


Contact Information

Student Accounts Office
University of Windsor
Chrysler Hall North, 1st Floor
401 Sunset Avenue
Windsor, Ontario Canada N9B 3P4
Phone: 519-253-3000 ext. 3307
Fax: 519-561-1434
Email: cashiers@uwindsor.ca