Getting Started

The following links will connect you to the information you need to begin your work at the University of Windsor. Depending on your role, some of the links below may not be applicable to you. Should you have any questions, please do not hesitate to contact Human Resources at ext 2044 or via e-mail at employeeengagement@uwindsor.ca

The Letter of Appointment, issued to you by Human Resources, will provide you with the name and extension number of the Pensions, Benefits and Records Administrator in Human Resources who will issue your employee number and complete the required forms for payroll. If in your position you are eligible for benefits, you will receive an orientation to the benefit package and will complete the enrolment forms, at this meeting. Please schedule an appointment on or before your first day of employment. Please visit Human Resources Benefits website to learn about the benefit package provided to eligible employees. Contact Information: extension 2049 - staff appointments extension 2090 - faculty/sessional appointments

The UwinCARD is the official University of Windsor identification card. The card can also be used to access the St. Denis Centre fitness facilities and to borrow books from the Leddy Library. Employees can also activate this card to make purchases at food service locations across campus. Your UWinCARD can be obtained from the UwinCARD office located in the lower level of the CAW Student Centre. Present a valid piece of government-issued photo identification along with your employee number and a card will be issued to you. For additional information, visit the UWinCARD website. Please direct your inquiries to extension 8946.

Employees who wish to park a motor vehicle in a University of Windsor parking lot need to purchase a permit from Campus Parking Services. The Campus Parking Services office is located at the corner of Wyandotte and Sunset Avenue. Arrangements can be made to purchase your permit through payroll deduction. You will need your employee number to make the arrangements. In the event that you are not able to obtain your parking permit prior to your first day of work, you may choose to park at the Visitor’s lot, located in the Parking Garage (corner of Sunset and Wyandotte). You will be charged a flat fee for the day. You can learn more about parking at the University by visiting the Campus Parking Services website. Please direct your inquiries to extension 2413.

Your supervisor will make the necessary arrangements for you to obtain the required keys, codes and or access card.

UWin Account

Your UWin Account is your personal digital identification for accessing several online services at the University of Windsor including myUWinfo, the University’s gateway to human resource information, to which all employees have access.

Your UWin Account is comprised of two components:

  • UWin ID (also known as userid, login or user name)
  • UWin password

When a new faculty or staff member joins the UWindsor, the first steps they need to complete from an IT-perspective are:

1. Activate UWin Account

For Full-Time/Permanent Employees: (Regular Appointments)

If you have not been previously employed by UWindsor:

If you have been previously employed by UWindsor:

  • If you have been previously employed by UWindsor AND your UWin Account has been disabled, an Employee Onboarding request must be submitted by a departmental sponsor.

For Part-Time/Temporary Employees: (Temporary Appointments)

A UWin ID and a first-time password have been created for you so you can sign in to myUWinfo to access your payroll, tax, pension and other important employee information as well as mandatory online training modules. You can also use your UWin ID to access our campus wireless network.

Your UWin ID will be your Employee Number preceded with the letter ‘e’.  For example, if your employee number is 12345, your generated UWin ID is ‘e12345’.  Your first-time password will be your year of birth followed by the last four (4) numbers of your Social Insurance Number (SIN), followed by the capital letters ‘PW’.  For example, if your SIN is 123 456 789 and you were born in 1960, your password will be ‘19606789PW’.

2. Set Up MFA Methods

Multi-factor authentication (MFA) combines two or more independent credentials or "factors" – typically what you know (e.g. your password) paired with something you have (e.g. your mobile phone) – to create a second layer of security for your UWin Account.

The first time you try to access one of UWindsor’s MFA-protected services and apps – including myUWinfo – from a non-trusted location (off-campus networks) you will receive a “More information required” message and be required to set up your secondary authentication method. To do so, please follow the instructions in this knowledge base article.

UWindsor’s MFA-protected services and apps include:

NOTE: The secondary authentication will only be required when accessing UWindsor’s MFA-protected services and apps from a non-trusted location (off-campus networks).

3. Visit IT Services - Getting Started Website

IT Services provides technology and related services to UWindsor faculty, staff and students in support of the University’s academic, research and administrative goals. We invite you to visit the appropriate page of the ITS - Getting Started website to find information and resources to help you with your technology needs and questions as you settle into your new role.  

IT Services assists with the procurement and configuration of University computers (i.e. desktops, laptops) and mobile devices. To support this process, the University has established preferred vendor agreements that leverage standard devices and configuration options as well as discounted pricing. Please work with your supervisor to submit a Workstation & Device Management service request or call the IT Service Desk at 519-253-3000 ext. 4440.

For more information and resources to help with your technology needs and questions, visit the ITS - Getting Started website.

If you are working in an office setting, your supervisor will make the necessary arrangements to set up your telephone services. To learn more about the services provided see Telecom & Mobile service catalog. For inquiries, call the IT Service Desk at 519-253-3000 ext. 4440.

For more information and resources to help with your technology needs and questions, visit the  ITS - Getting Started website.