OSAP & Academic Progress

  • To continue to be eligible for Full-Time OSAP, students are required to achieve passing grades in a minimum 60% course load (40% course load for students with a permanent disability) of what the institution considers to be a 100% course load (for their specific program of study)
  • Students also must progress through the successive years of their program of study.  The following actions are all considered failure to progress academically:
    • Multiple program switches
    • Dropping from a Full-Time Course Load to a Part-Time Course Load
    • Withdrawing from a program
    • Repeating courses
    • Extending a degree by adding multiple majors
    • Failing to actively participate in courses (no attending classes, not submitting assignments, not writing exams)
    • Private extensions

Periods of Study Plus One

Students may apply for Full-Time OSAP for the number of periods of study normally specified by the institution for completion of that program of study plus one (1) study period.For example:

  • A student in a 1-year certificate program can receive a maximum of 2 years of Full-Time assistance
  • A student in a 2-year diploma program can receive a maximum of 3 years of Full-Time OSAP assistance
  • A student in a 4-year diploma program can received a maximum of 5 years of Full-Time OSAP assistance

A student who has reached the study period maximum for their program is not eligible for further Full-Time OSAP for that program.  This means that some students who take less than 100% course load each year, or have failed and have had to repeat courses, may be unable to complete their program before they become ineligible for further Full-Time OSAP.

NOTE:  

  • A study period is defined as 1 academic year
  • Periods of study in which a student did not receive Full-Time OSAP funding from Canada or Ontario are not included
  • Students with permanent disabilities are exempted from this policy

Consequences of Failure to Meet Requirements

If students do not meet satisfactory academic progress requirements there is an impact on their eligibility for further OSAP assistance.  The consequence of the failure is increasingly severe as the number of failures increases.

Academic Progress Consequences

Academic Situation

Consequence

Remedy

Failure to make satisfactory academic progress during 1 academic year.

 

Student is on probation for the remainder of the current academic year, if any (for example, due to a withdrawal), and the next FULL academic year.

During the probationary period, the student remains eligible for Full-Time OSAP or Part-Time OSAP, unless there is a part-time academic penalty on file.

Must succeed in following academic year to maintain continuous Full-Time OSAP eligibility. If student is not receiving OSAP funding during probationary year, the student must maintain Canada – Ontario Integrated Student Loans in good standing.

 

Failure to make satisfactory academic progress for 2 successive academic years.

 

Restriction Student loses eligibility for Full-Time OSAP and Part-Time OSAP for a minimum of 12 months (1 year).

 

Must maintain Canada – Ontario Integrated Student Loans in good standing during the 12-month period.

 

Second failure to make satisfactory academic progress for 2 successive academic years – has previous one-year restriction.

 

Restriction Student loses eligibility for Full-Time OSAP and Part-Time OSAP for a minimum of 36 months (3 years).

 

Must maintain Canada – Ontario Integrated Student Loans in good standing during the 36-month period.

 

Third failure to make satisfactory academic progress for 2 successive academic years – has previous three-year restriction.

 

Restriction Student loses eligibility for Full-Time OSAP and Part-Time OSAP for a minimum of 60 months (5 years).

 

Must maintain Canada – Ontario Integrated Student Loans in good standing during the 60-month period.

 

Fourth failure to make satisfactory academic progress for 2 successive academic years – has previous five-year restriction

 

Restriction Student loses eligibility for Full-Time OSAP and Part-Time OSAP for Part-time Students.

 

Must repay all loans prior to obtaining new loans.

 


Academic Progression Reviews (Personal Circumstances Reviews)

When a student fails to meet academic progress requirements due to circumstances beyond their control, they may request a personal circumstance review when they have an academic progress code on their file (OSAP Academic Probation or OSAP Academic Restriction).

Acceptable circumstances include the following:

  • Medical conditions
  • Family crisis
  • Disability
  • Pregnancy or parental leaves
  • Code was put on the file in error
  • Student was coded with two academic failures in one year (for example, student attended two institutions and failed at both)

Click here if you wish to submit a request for an OSAP Academic Progression Review.

Services Available:

You may reach our office at: (519) 253-3000 Ext. 3300

Regular SAFA Service Hours 

 Monday  1:00PM - 4:00PM
 Tuesday  1:00PM - 4:00PM
 Wednesday    9:00AM - 12:00PM; 2:00PM - 4:00PM
 Thursday  9:00AM - 12:00PM; 2:00PM - 4:00PM
 Friday   1:00PM - 4:00PM

 

Please refer to ask.uwindsor.ca as there may be a knowledge base article that may answer your question.

In order to better assist you, please always include your UWindsor Student Number in your communications.

Students should complete their UWinAward Student Application/Profile via UWinsite Student > Student Homepage > Award Profile to be matched with eligible funding opportunities.

Additional Information for Domestic Students who are experiencing financial hardship.

Additional Information for International Students who are experiencing financial hardship.

If you require additional assistance you may contact our office by email at award1@uwindsor.ca.

 

 

Documents may be faxed, sent as an attachment via email at award1@uwindsor.ca, or placed in our drop-box located in the lobby of CHT or mailed to:

Student Awards & Financial Aid
University of Windsor
401 Sunset Ave. CHT Room 102
Windsor, ON N9B 3P4

Fax: (519) 973-7087

Please refer to https://ask.uwindsor.ca/ as there may be a knowledge base article that may answer your question.

 

Student Awards & Financial Aid Office

University of Windsor
Chrysler Hall Tower, 1st Floor
401 Sunset Avenue
Windsor, ON, Canada, N9B 3P4

We are available for in-person service during the following hours:

Regular SAFA Service Hours

 Monday  1:00PM - 4:00PM
 Tuesday  1:00PM - 4:00PM
 Wednesday   9:00AM - 4:00PM
 Thursday  9:00AM - 4:00PM
 Friday   1:00PM - 4:00PM

 

To enter our in-person service queue with the Student Awards or the Financial Aid office, please scan this QR Code or click if using a mobile device:

If you feel that you need to talk to someone about your situation, please take the following steps:

1) Try asking your question using https://ask.uwindsor.ca.  We have many knowledge base articles that might be able to assist you with your question.

2) Log on to https://ask.uwindsor.ca to submit a service request and a Student Awards or Financial Aid Representative will respond to your inquiry as soon as possible.

3) Call our office during our phone service hours.  A Student Award or Financial Aid Representative may be able to resolve your issue over the phone.

4) If options 1) through 3) do not resolve your issue,  we will schedule you a virtual Teams meeting/appointment with a Student Awards or Financial Aid Specialist for a time that is mutually convenient.

 

UWinAward Profile/Application Support

Here is the schedule for our virtual drop-in sessions available for students who require assistance with their UWinAward Profile/Application for bursary and scholarship applications.

Important Notes:

  • We will attempt to return messages and service requests within 2 business days where possible.  In September, January & May however, our response time may be closer to 7-10 business days.

  • Please do not leave/send multiple messages/emails as this will delay our response time.