Dropping Courses

Students sitting outside

It is recognized that dropping courses is necessary in order to avoid academic standing issues but please note that if you are receiving student aid, dropping courses could have financial implications.  Before dropping a course or courses, please ensure that you understand how it could impact you.

NOTE:  If you are dropped from courses as a result of the vaccination policy, there is currently no appeal process to reduce or eliminate the impacts to your current and future eligibility for financial aid funding.  As a result of dropped courses, students may be placed on OSAP academic progress probation or restriction, may incur an OSAP overpayment, and may have their grants converted to loans.

The following guide should be used when making a decision to drop a course or courses:

Government Student Loans (OSAP, US, Out of Province)*

Dropping From # of courses: 6 or 5
To # of  courses: 4
% Course Load: 100%
Implications: None

Dropping From # of courses: 5
To # of  courses: 3
% Course Load: 60%
Implications: Maintain eligibility but a tuition fee adjustment calculation may result in an overpayment.  Where an overpayment exists, any tuition refund will be sent back to the National Student Loan Service Centre to pay down all or a portion of the overpayment.

Dropping From # of courses: 6 (where 6 courses is considered a full-time course load in your program)
To # of  courses: 3 or less
% Course Load: 50% or less
Implications: Loss of eligibility and an overpayment will be calculated.

Dropping From # of courses: 5
To # of  courses: 2 or less
% Course Load: 40% or less
Implications: Loss of eligibility and an overpayment will be calculated.

Dropping From # of courses: Full withdrawal
Implications: Loss of eligibility and an overpayment will be calculated

Students are encouraged to contact the National Student Loan Service Centre to discuss repayment options and to ensure their loans are maintained in good standing.

* With the exception of US Federal Student Aid, students with a documented permanent disability for government student aid (Ontario and other Canadian provinces only) may reduce their course load to 40% of a full course load and still maintain full-time eligibility with a tuition adjustment only.

Most scholarships, specifically the UWindsor Open Entrance Scholarships require that a student maintain full-time status at all times for continued eligibility unless otherwise indicated as per your letter or the scholarship regulations established for the academic year in which you were eligible for the award.

Most need-based bursaries require that a student maintain a minimum of 60% of a full course load unless otherwise indicated as per your letter.

Exceptions exist for students with a documented permanent disability similar to the exceptions that exist for government student aid purposes.

Where it has been determined that dropping a course or courses was necessary, where extenuating circumstances have occurred and where this decision has impacted your future financial aid eligibility, an appeal may be possible.  Please contact Student Awards & Financial Aid to discuss your appeal options.  Not all situations can be appealed so please be aware of the consequences prior to making a decision to drop a course where loss of eligibility is the outcome.

 

SERVICES AVAILABLE:

You may reach our office at: (519) 253-3000 Ext. 3300

Service effective March 28, 2022:
Monday, Tuesday & Friday: 1:00 p.m. - 4:00 p.m.
Wednesday & Thursday: 9:00 a.m. - 12:00 p.m.; 2:00 p.m. - 4:00 p.m.

Please direct your initial question to ask.uwindsor.ca as there may be a knowledge base article that may answer your question.

In order to better assist you, always please include your UWindsor Student Number in your communications.

Students should complete their UWinAward Student Application/Profile via UWinsite Student > Student Homepage > Award Profile to be matched with eligible funding opportunities.

Additional Information for Domestic Students who are experiencing financial hardship.

Additional Information for International Students who are experiencing financial hardship.

Documents may be faxed, sent as an attachment through ask.uwindsor.ca, placed in our drop-box located in the lobby of CHT or mailed to:

Student Awards & Financial Aid
University of Windsor
401 Sunset Ave. CHT Room 102
Windsor, ON N9B 3P4

Fax: (519) 973-7087

Submit a service request with an attachment: https://ask.uwindsor.ca/

Email: ask@uwindsor.ca

To visit the Student Awards & Financial Aid Office, the following steps MUST be taken:

Effective May 1, 2022, steps 1), 2) and 5) are optional.  Masks however, must still be worn at all times.

(Optional) 1) Complete the Safe Lancer App to receive your Green Approved Badge.  For additional information on the protocols that are in place to visit the campus in person, click here.  Information on the 'Return to Campus' procedures and 'Vaccination Policy' can be found on the University of Windsor website https://www.uwindsor.ca/returntocampus/.  If you do not have a Green Badge, you can't visit us in person and you will need to address your issue using one of our remote services available.  

(Optional) 2) Proceed to campus only if you have completed the Safe Lancer App and have an APPROVED badge.  Access to Chrysler Hall Tower is available by entering through the NORTH doors of Chyrsler Hall North, facing the Leddy Library parking lot or, with a student id access card, via the main doors to Chrysler Hall Tower, on Monday - Thursday, between the hours of 9:00 a.m. - 4:00 p.m.

3) Remember, students may drop off documents in our drop-box located in the lobby of Chrylser Hall Tower and do not need to get in the queue to complete this task.

4) Be sure that you have government issued photo ID or your UWIN ID card.  We will not be able to serve you in person if you don't have proper identification.

(Optional) 5) Once you are cleared to visit the campus, scan the QR Code below using a mobile device or click on the QR code. Use our queing system to register and to place yourself in our virtual line in order to visit the office for in-person service related to your government financial aid file, scholarships or bursaries.  We are available for in-person service during the following hours:

SAFA Service Hours

 Monday  1:00PM - 4:00PM
 Tuesday  1:00PM - 4:00PM
 Wednesday   9:00AM - 4:00PM
 Thursday  9:00AM - 4:00PM
 Friday   1:00PM - 4:00PM

 

To enter our in-person service queue with the Student Awards or the Financial Aid office, please scan this QR Code or click if using a mobile device:

If you feel that you need to talk to someone about your situation, please take the following steps:

1)  Try asking your question using https://ask.uwindsor.ca.  We have many knowledge base articles that might be able to assit you with you question.

2) Log in to https://ask.uwindsor.ca to submit a service request and a Student Awards or Financial Aid Representative will respond to your inquiry as soon as possible.

3) Call our office during our phone service hours.  A Student Award or Financial Aid Representative may be able to resolve your issue over the phone.

4) If options 1) through 3) do not resolve your issue,  we will schedule you a virtual Teams meeting/appointment with a Student Awards or Financial Aid Specialist for a time that is mutually convenient.

 

UWinAward Profile/Application Support

Here is the schedule for our virtual drop-in sessions available for students who require assistance with their UWinAward Profile/Application for bursary and scholarship applications.

Important Notes:

  • We will attempt to return messages and service requests within 2 business days where possible.  In September, January & May however, our response time may be closer to 7-10 business days.

  • Please do not leave/send multiple messages/emails as this will delay our response time.